Is your accounting software a pain?
Many businesses struggle with confusing systems, hidden costs, or too many useless features.
It’s tough to manage finances, taking time away from growing your business.
But what if it didn’t have to be? This article shares the 9 best QuickBooks alternatives.
They’ll cut your financial stress, simplify bookkeeping, and save you money.
Find the perfect fit for your business!
What are the Best QuickBooks Alternatives?
Choosing new accounting software can be tricky.
There are so many options out there! We’ve done the hard work for you.
We looked at many choices to find the top ones.
Here is our list of the 9 best QuickBooks alternatives to help you decide.
1. Xero
Xero is a popular cloud-based accounting software.
It’s really user-friendly for small businesses. Xero isn’t just for data entry.
It helps you with invoices, bills, and bank reconciliation.
Plus, it works great with Hubdoc for document management.
Unlock its potential with our Xero tutorial.
Also, explore our QuickBooks vs Xero comparison!
Our Take
Its ease of use & vast integration options make it a powerful tool for small businesses. The real-time financial insights are a huge plus. While its starting price might be a bit higher for some, the features you get more than justify the cost.
Key Benefits
- Real-time cash flow: You can see exactly where your money stands 24/7, which helps you make smart business decisions.
- Bank reconciliation: Xero connects directly to over 16,000 financial institutions. This makes matching transactions a breeze.
- Invoice management: Send professional invoices & get paid faster. You can track unpaid invoices with ease.
- Expense tracking: Capture receipts on the go. Say goodbye to shoeboxes full of paper.
- Integrations: Xero links with over 1,000 business apps. This expands its capabilities.
- Customer support: They offer 24/7 online support. The software itself does not have a specific warranty, but continuous updates are provided.
Pricing
- Starter: $2.90/per month.
- Standard: $4.60/per month.
- Premium: $6.90/per month.
Pros
Cons
2. Dext
Dext (formerly Receipt Bank) helps automate document collection.
It’s like a digital assistant for receipts and invoices.
It links with many accounting software programs to make bookkeeping easier, though it’s not a full accounting system.
Unlock its potential with our Dext tutorial.
Also, explore our QuickBooks vs Dext comparison!
Our Take
This feature alone is a massive time-saver for any business. The seamless integration with major accounting software also makes it incredibly efficient. While the pricing structure can be a bit less transparent for individual users, its powerful automation capabilities make it a strong contender for expense management.
Key Benefits
- Effortless Receipt Capture: Take a picture of your receipt. Dext reads the data for you. It supports over 1,400 suppliers.
- Automated Data Extraction: It accurately extracts details like vendor, date, and amount, reducing errors.
- Integration with Accounting Software: Dext seamlessly connects with popular accounting platforms. This includes Xero and QuickBooks.
- Bank Feeds: Connect your bank accounts. This helps match transactions easily.
- Expense Reporting: Create detailed expense reports with just a few clicks. This simplifies reimbursements.
- Supplier Rules: Set up rules for recurring expenses. This automates categorization.
- Audit Trail: Every document has a clear audit trail, which helps with compliance. The software does not have a specific warranty, but continuous updates are provided.
Pricing
- Pricing starts at $24/month, with 250 documents per month.
Pros
Cons
3. Easy Month End
Easy Month End is a tool designed to make your monthly financial close much simpler.
It’s built for finance teams. It helps you track tasks and manage reconciliations.
No more messy spreadsheets or chasing people for sign-offs.
It keeps everything organized and auditable.
Unlock its potential with our Easy Month End tutorial.
Also, explore our QuickBooks vs Easy Month End comparison!
Our Take
Easy Month End is a valuable tool for businesses looking to optimize their month-end close. However, its specialized focus might not appeal to everyone needing broader AI accounting help.
Key Benefits
- Automated Reconciliation: Reconcile accounts quickly. It reduces manual effort significantly.
- Centralized Data: All your financial data in one place. No more switching between spreadsheets.
- Workflow Management: Guides you through the month-end process. Ensures no steps are missed.
- Error Detection: Helps identify discrepancies. Catch errors before they become big problems.
- Reporting: Generate clear reports on your financial close status. This helps with audits.
- Integration: Connects with popular accounting software. This streamlines data flow.
- Time Savings: It reduces the time spent on month-end tasks, freeing up valuable time. Although the software itself does not mention a specific warranty, continuous updates are provided.
Pricing
- Small: $45/month.
- Company: $89/month.
- Enterprise: Custom Pricing.
Pros
Cons
4. Puzzle IO
Puzzle IO is a new tool for startups and small businesses.
It focuses on automation and clear financial views, cutting down on manual work.
If you want a modern, simple way to manage money, Puzzle IO is worth a look.
Unlock its potential with our Puzzle IO tutorial.
Also, explore our QuickBooks vs Puzzle IO comparison!
Our Take
Its focus on real-time cash flow is also a big plus. However, as a newer solution, it might not have the long-standing reputation or as many integrations as some of the more established players, and its pricing model might quickly become expensive for rapidly expanding businesses.
Key Benefits
Here are some of its best features:
- Integrated spend management: Track and control all company spending.
- Corporate card management: Issue and manage virtual and physical cards.
- Automated expense processing: Capture receipts and categorize expenses easily.
- Invoice management: Handle accounts payable and receivable efficiently.
- Cash flow visibility: Get the real-time insights into your financial health.
- Integration with accounting software: Connects with popular accounting systems like QuickBooks and Xero.
Pricing
- Free: $0/month
- Basic: $21.25/month
- Starter: $42.50/month
- Pro: $85/month
- Advanced: Custom Pricing
Pros
Cons
5. Synder
Synder helps e-commerce businesses by linking online sales to accounting software.
If you sell on Shopify, Amazon, or Stripe, Synder brings all that data together.
It aims to cut errors and show all your online sales in one place.
Unlock its potential with our Synder tutorial.
Also, explore our QuickBooks vs Synder comparison!
Our Take
Synder is awesome for e-commerce businesses. It’s incredibly helpful for managing online sales data. However, its focus is quite specific, so it might not be the best fit for everyone.
Key Benefits
- Automated Data Sync: Synder automatically records sales data from platforms like Shopify, Amazon, and Stripe directly into your accounting software, saving you hours of manual entry.
- Accurate Reconciliation: It ensures that all your transactions, including fees and refunds, are correctly categorized, making bank reconciliation simple and precise.
- Multi-Platform Support: Synder supports over 20 e-commerce and payment gateways. This covers most online businesses.
- Inventory Management can track inventory levels and the cost of goods sold, providing a clearer financial picture.
- Reporting: Generate detailed reports on sales, profits, and expenses to gain insights into your business performance.
- Customer Support: They offer responsive customer support. The software does not have a specific warranty, but continuous updates are provided.
Pricing
- Basic: $52/month.
- Essential: $92/month.
- Pro: $220/month.
- Premium: Custom Pricing.
Pros
Cons
6. Docyt
Docyt uses AI to automate bookkeeping and financial tasks.
It goes beyond simple data entry, from receipt capture to reports.
If you want to use AI for your finances and reduce manual work, Docyt is a strong contender.
Unlock its potential with our Docyt tutorial.
Also, explore our QuickBooks vs Docyt comparison!
Our Take
Docyt’s focus on automating document handling is impressive. However, the lack of clear pricing might be a drawback for some, and it seems best suited for businesses with a larger volume of transactions.
Key Benefits
- AI-Powered Automation: Docyt uses artificial intelligence. It automatically extracts data from financial documents. This includes details from over 100,000 vendors.
- Real-time Bookkeeping: Keeps your books updated in real-time. This provides an accurate financial picture at any moment.
- Document Management: Centralizes all financial documents. You can easily search and access them.
- Bank & Credit Card Reconciliation: Connects with bank accounts. It helps reconcile transactions faster and with high accuracy (up to 99%).
- Bill Pay Automation: Automates the bill payment process. Schedule and pay bills easily.
- Expense Reimbursement: Streamlines employee expense claims. Submit and approve expenses quickly.
- Seamless Integrations: Integrates with popular accounting software. This includes QuickBooks and Xero.
- Fraud Detection: Its AI can help flag unusual transactions. This adds a layer of security. There’s no specific warranty for the software, but continuous updates are provided.
Pricing
- Impact: $299/month.
- Advanced: $499/month.
- Advanced Plus: $799/month.
- Enterprise: $999/month.
Pros
Cons
7. FreshBooks
FreshBooks is ideal for freelancers and service businesses.
It makes invoicing super simple.
If you send many bills and track projects, FreshBooks will save you time.
Unlock its potential with our FreshBooks tutorial.
Also, explore our QuickBooks vs FreshBooks comparison!
Our Take
FreshBooks is well-known for freelancers and service-based businesses. It excels in invoicing and project management. However, its AI accounting features are not as broad as some dedicated AI solutions.
Key Benefits
- Customizable Invoicing: Create professional, custom invoices in minutes. Send unlimited invoices.
- Online Payments: Accept credit card payments directly. Get paid up to 11 days faster.
- Time Tracking: Log your hours with a built-in timer. Easily add billable time to invoices.
- Expense Tracking: Capture receipts on the go. Link your bank account for automatic imports.
- Project Management: Collaborate with contractors or employees, track project profitability.
- Reports: Generate key financial reports. This includes Profit & Loss and Sales Tax reports.
- Mobile App: Manage your business from anywhere. Available on iOS and Android. No specific warranty is mentioned, but continuous updates are provided.
Pricing
- Lite: $10.50/month.
- Plus: $19/month.
- Premium: $32.50/month.
- Select: Custom Pricing.
Pros
Cons
8. Wave
Looking for free accounting software? Wave is it!
It’s for small businesses and freelancers needing basic bookkeeping without cost.
Manage income, expenses, and invoices for free.
Unlock its potential with our Wave tutorial.
Also, explore our QuickBooks vs Wave comparison!
Our Take
It’s straightforward for managing basic finances. However, the limited customer support for free users and the cost of essential add-ons like payment processing and payroll can be a drawback for growing businesses needing more comprehensive features.
Key Benefits
- Free Core Accounting: Wave provides free invoicing, expense tracking, and basic reporting. This is perfect for startups.
- Unlimited Invoicing: Send as many professional invoices as you need. Customize them easily.
- Receipt Scanning: Capture receipts with your phone. Keep track of all your spending.
- Bank & Credit Card Connections: Connect your accounts. Wave automatically imports transactions.
- Basic Reports: Get essential financial reports. This includes profit & loss and balance sheets.
- Payment Processing: (Paid Add-on) Accept credit card and bank payments directly through invoices. This speeds up getting paid.
- Payroll Services: (Paid Add-on) Manage payroll for your employees. Available in specific regions. No particular warranty for the software, but continuous updates are provided.
Pricing
- Starter Plan: $0/month.
- Pro Plan: $16/month.
Pros
Cons
9. Hubdoc
Hubdoc is a cloud tool that gets your financial documents for you.
It collects receipts, bills, and bank statements automatically.
Then, it pulls out the important details. It sends this data right to your accounting software.
Xero owns it, so it works really well with Xero.
Unlock its potential with our Hubdoc tutorial.
Also, explore our QuickBooks vs Hubdoc comparison!
Our Take
It’s a fantastic tool for automating document collection and data entry, especially for Xero users, where it adds immense value for 0 extra cost. Its niche focus and lack of standalone accounting features mean it’s not for everyone, but it excels at what it does.
Key Benefits
Hubdoc simplifies document management and data entry.
- Automatically fetches documents.
- Extracts key data.
- Connects with Xero directly.
- Organizes all financial papers.
- Reduces manual data entry.
Pricing
- Monthly Subscription: $12 USD per month thereafter.
Pros
Cons
Buyers Guide
We want to make sure our recommendations are solid.
So, when we looked for the best accounting software alternatives, we followed a clear process:
- Top 10 SERP Review: We thoroughly examined the top 10 search results to see what other experts and users were saying.
- Factor-Based Evaluation: We then judged each product based on these important factors:
- Features: What were the standout features, and did they truly solve common business problems?
- Negatives: What was missing, or what were the significant drawbacks of each product?
- Support & Refund: Did they offer reliable customer support, a community for users, or a clear refund policy?
- User Experience (UX): We considered how easy and intuitive the software was to use daily.
- Integration Capabilities: We checked how well each software connected with other business tools you might already use.
- Scalability: Could the software grow with your business as your needs change?
- Real-World Application: We looked for examples of how the software performed in actual business scenarios, not just in theory.
Wrapping Up
We’ve covered the best QuickBooks alternatives for your business.
Choosing the right business accounting software is crucial.
It really depends on your specific needs.
We looked at top choices, checking their features, pricing, and overall pros and cons.
Our goal is to simplify your financial life.
We know what QuickBooks Online and QuickBooks Desktop offer, and how other tools compare to the features you might like QuickBooks for.
We’re here to help every business owner find the perfect fit so you can focus on growing your business.
Frequently Asked Questions
What are the best QuickBooks Alternatives?
The best alternatives include Zoho Books, Xero, and FreshBooks. They offer strong features for invoicing, expense tracking, and reporting, and cater to different business sizes and needs.
Why should I consider a QuickBooks Alternative?
You might need a different option due to cost, specific features, ease of use, or if your business has unique needs not met by QuickBooks. Many alternatives offer specialized tools.
Are there free QuickBooks alternatives?
Yes, Wave Accounting is a popular free option for basic accounting, invoicing, and receipt scanning. It’s great for freelancers and very small businesses on a tight budget.
How do I choose the right alternative for my business?
Consider your business size, industry, budget, required features (like invoicing, payroll, inventory), ease of use, and integration with other tools. A free trial can help you decide.
Can I easily switch from QuickBooks to another software?
Many alternatives offer tools or guides to help you import your existing financial data from QuickBooks. It often involves exporting data to a CSV or Excel file and then importing it into the new software.
