Are you tired of scrambling to take notes during important meetings?
Only to forget key details later? You’re not alone.
Many of us struggle to keep up with fast-paced conversations and capture every important point.
This often leads to missed opportunities and a lot of wasted time trying to recall information.
We’re diving deep into two popular AI note-taking apps: Capacities vs MeetGeek.
Overview
We tested both Capacities and MeetGeek in real meetings, from quick team syncs to longer strategy sessions.
This hands-on testing allowed us to see exactly how each app performs and led us to this direct comparison.
After reviewing 100s of hours of transcribed meetings and countless personal notes, our data shows a clear difference in user satisfaction.
Capacities is a rising star, with over 100,000 users discovering its unique approach.
Pricing: It has a free plan. Premium plan starts at $9.99/month.
Key Features:
- Object-Based Organization
- Graph View
- Content Linking
Ready to make your meetings more productive? See how it can help you! Try now!
Pricing: It has a free plan. The premium plan starts at $15/month.
Key Features:
- AI meeting summaries
- Automated transcription
- Meeting insights & analytics
What is Capacities?
Have you ever wished for a digital brain? Capacities aims to be just that.
It’s not just a note-taking app; it’s a personal knowledge system.
Think of it as a creative space for your ideas. You can easily connect thoughts, files, and projects.
Also, explore our favorite Capacities alternatives…
Capacities is a rising star, with over 100,000 users discovering its unique approach to knowledge management.
Key Benefits
- Object-based structure for clear connections.
- Powerful graph view to visualize your knowledge.
- Content linking creates a network of information.
- Over 50+ content types to capture varied data.
Pricing
- Basic: Get started, basic features.
- Pro: $9.99/month
- Beliver: $12.49/month
Pros
Cons
What is MeetGeek?
Do you spend too much time on meeting notes? MeetGeek is here to help.
It’s an AI-powered meeting assistant.
This tool records, transcribes, and summarizes your calls.
Also, explore our favorite MeetGeek alternatives…
Ready to make your meetings more productive? See how it can help you!
Key Benefits
- Smart AI Summaries: Get a quick rundown of your meeting.
- Meeting Highlights: It picks out key moments.
- Action Items: Never forget what needs doing.
- Works with many apps: Integrates with 10+ meeting platforms.
- Shareable Recaps: Send summaries to your team easily.
- Speaker Identification: Know who said what clearly.
Pricing
MeetGeek offers different plans. Here’s a quick look:
- Free Plan: $0/month
- Pro Plan: $15/month
- Business Plan: $29/month
- Enterprise: $59/month
Pros
Cons
Feature Comparison
Deciding between two powerful tools can be tough.
Let’s break down how Capacities and MeetGeek stack up against each other across key features.
This will help you see which AI meeting assistant or productivity platform truly aligns with your needs.
1. Meeting Recording & Transcription
When you need to record meetings and get accurate text, this feature is critical.
- Capacities: While not primarily an AI meeting assistant for live calls, Capacities can integrate with other tools or you can manually import text. Its focus is more on organizing pre-existing information and notes rather than real-time meeting transcription.
- MeetGeek: This platform excels here. MeetGeek provides automated meeting recording and meeting transcription for calls on Google Meet, Zoom, and Microsoft Teams. Transcriptions are often highly accurate, making it easy to review conversations.
2. AI Summaries & Insights
Getting quick takeaways is key to boosting productivity.
- Capacities: Its AI assistant can summarize any text you input into your notes or documents. If you paste a meeting transcript, it can generate summaries, making it a powerful note-taking tool for processing meeting content.
- MeetGeek: This is where MeetGeek truly shines. It automatically generates concise AI summaries of your meetings, highlighting key decisions, action items, and important moments. It also offers conversation intelligence with insights into speaker talk time and sentiment, which is particularly valuable for analyzing sales calls and team collaboration.
3. Core Purpose & Productivity Focus
How each productivity tool impacts your daily workflow differs greatly.
- Capacities: This is a comprehensive personal knowledge management platform. Its core purpose is to help you organize complex topics, ideas, and projects. It’s designed for deep work, linking information, and fostering creativity, making it a flexible note-taking tool for diverse uses.
- MeetGeek: Its primary focus is streamlining the meeting lifecycle. It’s a specialized AI meeting assistant that aims to make meetings more efficient from start to finish, from meeting recording to automated follow-up emails, directly boosting meeting-related productivity.
4. Collaboration Features
Working with others is often a key consideration.
- Capacities: While excellent for individual knowledge management, its collaboration features are still developing. It allows for the sharing of individual pages or objects, but real-time team collaboration is not its strongest suit compared to dedicated project management tools.
- MeetGeek: Designed with teams in mind, MeetGeek integrates seamlessly for team collaboration. You can share meeting recordings, transcripts, and summaries with colleagues. It facilitates a collective understanding of meeting content and ensures everyone is on the same page.
5. Integration Capabilities
Connecting with your existing tools is crucial for a smooth workflow.
- Capacities: Offers a growing number of integrations, including web clipping. Its strength lies in its internal linking system. While not as broad as MeetGeek for external communication tools, its integration capabilities focus on enriching your knowledge base.
- MeetGeek: Possesses strong integration capabilities with popular communication and CRM tools. It integrates with Microsoft Teams, Google Meet, Zoom, Slack, HubSpot, Salesforce, and more. This makes it easy to incorporate meeting documentation and insights directly into your existing workflows.
6. User Interface & Ease of Use
The look and feel of the user interface can greatly impact adoption.
- Capacities: Offers a clean, minimalist, and highly customizable user interface. It can feel a bit complex at first due to its object-based nature, but once understood, it provides immense flexibility.
- MeetGeek: Features a straightforward and intuitive user interface. It’s designed for quick access to meeting information and automated processes. Its ease of use makes it simple to get started with recording capabilities and immediate AI summaries.
7. Data Privacy & Security
Understanding the privacy policy is paramount for sensitive information.
- Capacities: It focuses on giving users control over their data within their personal spaces. You own your data. Its privacy policy emphasizes data security and local control where possible.
- MeetGeek: As a service that processes sensitive meeting data, its privacy policy is robust, focusing on secure storage and compliance. They outline how your meeting content is handled and protected, which is particularly valuable for teams discussing confidential information. Now let’s really dig into how Capacities and MeetGeek stack up. We’ll compare them side-by-side on key features, helping you see which productivity tool best fits your workflow.
What to Look for When Choosing an AI Note-Taking App?
- Meeting vs. Personal Notes: Do you need an AI meeting assistant for calls (like MeetGeek vs others) or a comprehensive note-taking tool for all your thoughts (like Capacities)?
- Integration Needs: Does it connect with your existing platforms like Microsoft Teams, Google Meet, or your CRM?
- AI Summary Quality: How good are the AI summaries? Do they effectively capture critical details and action items?
- Transcription Accuracy: For meeting recording, is the meeting transcription highly accurate, even with different accents or background noise?
- Collaboration Features: If it’s valuable for teams, how well do its collaboration features support shared work and team collaboration?
- Knowledge Organization: How does it help you organize meeting content or complex topics? Is it easy to retrieve information?
- Privacy Policy: Understand how your meeting content and data are handled under their privacy policy.
Final Verdict
So, which AI note-taking app is best? It truly depends on your needs.
If you primarily want an AI meeting assistant for perfect meeting recording and instant AI summaries, MeetGeek is your winner.
But if you need a robust note-taking tool to organize all your thoughts.
Then, Capacities is our top productivity tool pick.
We thoroughly tested both, so you can trust our insights on features like how they aid task and project management.
Choose the one that helps you work smarter!
More of Capacities
Let’s see how Capacities stacks up against other popular tools. Each has its own strengths.
- Capacities vs Sembly: Sembly excels in highly accurate, multi-language meeting transcriptions and smart action item detection.
- Capacities vs Notion: Notion AI offers a flexible workspace with AI summarizing content and integrating databases for knowledge.
- Capacities vs Fireflies: Fireflies AI shines in automated meeting transcription, summaries, and deep conversation intelligence for sales.
- Capacities vs ClickUp: ClickUp is a robust project management platform with customizable workflows and extensive task tracking features.
- Capacities vs Taskade: Taskade provides an all-in-one workspace for notes, tasks, mind mapping, and real-time team collaboration.
- Capacities vs Notejoy: Notejoy excels at fast, simple, real-time collaborative note-taking for teams with powerful search.
- Capacities vs Notta: Notta specializes in highly accurate, multi-language AI transcription for meetings and live translation.
- Capacities vs Craft: Craft features beautiful, block-based document creation with seamless Apple ecosystem integration and rich media.
- Capacities vs Mem AI: Mem AI offers an AI-powered personal knowledge base that automatically links related notes and ideas.
- Capacities vs Evernote: Evernote is a classic for web clipping, flexible organization with tags, and strong document scanning.
- Capacities vs Microsoft OneNote: OneNote offers a freeform digital canvas, ink support, and strong integration within the Microsoft ecosystem.
More of MeetGeek
Here’s how MeetGeek stacks up against other popular alternatives, highlighting their unique strengths.
- MeetGeek vs Sembly: Sembly offers more detailed meeting analytics and high transcription accuracy for global teams.
- MeetGeek vs Notion: Notion AI provides a flexible workspace for all content with AI summarization and organization.
- MeetGeek vs Fireflies: Fireflies AI excels in deep conversation intelligence and highly accurate transcription for sales.
- MeetGeek vs ClickUp: ClickUp is a robust project management platform with strong task tracking and integrated meeting notes.
- MeetGeek vs Taskade: Taskade offers an all-in-one workspace with collaborative outlining, notes, and video calls.
- MeetGeek vs Notejoy: Notejoy excels at fast, real-time collaborative note-taking and quick sharing for teams.
- MeetGeek vs Notta: Notta specializes in highly accurate, multilingual real-time audio transcription and AI summaries.
- MeetGeek vs Craft: Craft features beautiful document creation and flexible organization, focusing on visual appeal.
- MeetGeek vs Mem AI: Mem AI offers effortless note capture and intelligent connections, acting as an AI-powered knowledge base.
- MeetGeek vs Evernote: Evernote is known for robust web clipping, flexible organization with tags, and strong search capabilities.
- MeetGeek vs Microsoft OneNote: OneNote provides a freeform digital canvas with strong inking, perfect for diverse note-taking.
Frequently Asked Questions
Which app is better for personal knowledge management?
Capacities is generally better for personal knowledge management. It offers an object-based system to link all your notes and ideas, helping you build a rich, interconnected knowledge base.
Can these tools integrate with my existing platforms?
MeetGeek integrates broadly with Google Meet, Zoom, and Microsoft Teams for direct meeting recording and summaries. Capacities has fewer direct meeting integrations, focusing more on its internal knowledge system.
Do they offer a free plan?
Yes, both Capacities and MeetGeek offer free plans. These plans allow you to try out their core features, such as basic note-taking or limited meeting transcription, before committing to a paid subscription.
How accurate are the AI summaries and transcriptions?
MeetGeek provides highly accurate AI summaries and meeting transcription, striving for precision even with multiple speakers. Capacities uses AI for content generation within your notes, not for live meeting transcription.
Are my meeting data and notes private and secure?
Both companies emphasize privacy. MeetGeek, as an AI meeting assistant, has a clear privacy policy for meeting content. Capacities focuses on secure storage for your personal knowledge base. Always review their policies.
