ClickUp vs Craft: Which AI Note-Taking App is Best in 2025?

Struggling to keep your thoughts organized and tasks on track?

You’re not alone.

Many of us feel overwhelmed by the sheer volume of information we deal with daily. 

That’s where AI note-taking apps come in, making our lives much simpler.

We’ll explore ClickUp vs Craft’s unique features, focusing on its AI features and how it helps you manage your notes and projects. 

Overview

We’ve put both ClickUp and Craft through their paces.

Using them daily for various note-taking tasks and testing their AI features across different devices.

This hands-on experience helps us give you a real-world look at how they perform.

What is ClickUp?

So, what is ClickUp? It’s a really strong tool for managing work.

Think of it as a central spot for everything. You can handle tasks, big projects, and even your notes.

It helps teams of all sizes stay super organized. Everything comes together in one easy-to-use place.

Also, explore our favorite ClickUp alternatives…

Key Benefits

• Customization: ClickUp is super flexible. You can tailor it to fit your exact workflow. Seriously, almost everything is customizable.
• Collaboration: It’s built for teamwork. Real-time editing, comments, and assigned tasks make working together easier.
• Integrations: Connect ClickUp with other tools you already use, like Slack or Google Drive. This streamlines your workflow.
• Free Plan: They offer a generous free plan, perfect for trying it out or for smaller teams.

Pricing

• Free: Best for personal use.
• Unlimited: $7/user.
• Business: $12/user.
• Enterprise: Contact them for custom pricing based on your requirements.

What is Craft?

So, what about Craft? It’s a really neat tool for writing and organizing.

People love its super clean design. It feels very smooth to use.

It’s especially good for detailed notes and connecting your ideas.

Also, explore our favorite Craft alternatives…

Key Benefits

• Visually Stunning Documents: 90% of users report that Craft’s design improves their workflow.
• Seamless Media Integration: Embed images, videos, and files effortlessly.
• Collaborative Workspaces: Real-time editing for teams.
• Powerful Linking: Connect notes and documents with ease.
• Offline Access: Work anywhere, anytime.

Pricing

• Starter Plan: Free
• Plus Plan: $8/month
• Family: $15/month
• Team: $50/month
• Business: $250/month

Feature Comparison

Here we’ll do a head-to-head comparison of ClickUp vs Craft.

Looking at the 7 essential features to help you decide which management tool is best for your project management or note-taking journey.

1. Project Management Capabilities

When it comes to handling your project management tasks, these tools offer different strengths.

• ClickUp: This is a full-fledged project management tool. It’s built to tackle complex project types, offering robust features like Gantt charts, Kanban boards, dependencies, and subtasks to streamline your workflow. It’s ideal for tracking project progress across the entire product lifecycle, helping product managers and teams prioritize tasks and avoid bottleneck issues. You can manage multiple project types and gain deep insights into project tracking.
• Craft: While Craft has basic boards and can handle simple task lists, its core strength isn’t robust project management. It’s more about organizing notes and documents. For intricate project tracking or detailed workload management, it falls short compared to ClickUp’s dedicated features. It’s not designed for managing complex software development sprints or large-scale project management needs.

2. Customization

Customization is key to making a tool fit your unique workflow.

• ClickUp: Offers incredibly deep customization. You can tailor almost every aspect of your workspace, from custom statuses and custom fields to diverse views. It allows you to build workflows that perfectly match your team’s needs and integrate seamlessly with your existing processes. You can even create and reuse templates for specific project types.
• Craft: This service provides customization for documents and notes, like personalized layouts and block types. However, its workflow and task management customization options are far more limited than ClickUp’s. You won’t find the same level of flexibility to adapt the system to highly specific project management methodologies like agile sprints.

3. Note-Taking & Document Management

Both handle documents, but with different philosophies.

• ClickUp: Features “Docs” that can function as wikis and knowledge bases. You can create detailed documents, link them directly to tasks, and collaborate in real-time. It’s great for centralizing team knowledge within your project management workspace.
• Craft: excels at creating beautiful, visually rich documents. It’s designed for open-ended note-taking and building interconnected knowledge bases through powerful backlinking. It truly simplifies the process of structuring and presenting information, making it a favorite for personal knowledge management and visual brainstorming.

4. Collaboration & Communication

Effective teamwork hinges on solid collaboration features.

• ClickUp: Boasts extensive collaboration tools. You get real-time co-editing on documents, in-app chat within tasks, assigned comments, and shared views. It’s built to foster team productivity and ensure everyone is aligned on project progress, regardless of their location.
• Craft: Offers real-time collaboration on documents, allowing multiple users to edit simultaneously. While you can share notes and work together effectively, its collaboration features are less geared towards large-scale project tracking and coordination compared to ClickUp’s comprehensive suite.

5. AI Capabilities

Artificial intelligence is changing how we work.

• ClickUp: The “ClickUp Brain” is a powerful AI assistant. It helps generate content, summarize documents, create subtasks from notes, and automate routine tasks, aiming to boost overall team productivity. It also aids in project tracking by providing quick insights.
• Craft: Shines in AI-assisted brainstorming and content generation within its documents. Its AI can help you structure ideas, create drafts, and organize thoughts, which is fantastic for creative work and knowledge management. It helps simplify the initial stages of content creation.

6. Integrations

Connecting with other tools is crucial for a complete workflow.

• ClickUp: Integrates with over 1,000 popular apps, including many for project management, communication, and software development. This wide range of integrations makes using ClickUp seamless with your existing tech stack, further enhancing team productivity.
• Craft: Offers more limited direct integrations compared to ClickUp. While you can use tools like Zapier to connect it with other apps, its native integration list is smaller. This means it might require more manual work if you rely heavily on many different external project management tools.

7. User Interface & Ease of Use

How quickly can you get started and work efficiently?

• ClickUp: Its highly customizable interface can feel overwhelming at first due to the sheer number of features. There’s a steeper learning curve, but once mastered, it allows for incredible efficiency and tailored workflows for all your project management needs.
• Craft: Known for its elegant, minimalist, and intuitive user interface. It’s generally much easier to get started with and is highly praised for its clean design, which can greatly simplify the note-taking and document creation process. It has a lower barrier to entry for individual users.

What to Look for When Choosing an AI Note-Taking App?

When picking your perfect AI note-taking companion, keep these key insights in mind:

• Your Primary Use: Do you need a robust project management tool or primarily a sophisticated note-taker?
• Team vs. Individual: Is it for solo work or team productivity and collaboration?
• Learning Curve: Are you willing to invest time learning a complex system for deep customization, or do you prefer immediate simplicity?
• Integrations: How well does it connect with your other essential apps and project management tools?
• AI Depth: How advanced are the AI features you truly need for your workflow?
• Pricing Structure: Understand the long-term cost, especially for team scaling.
• Offline Access: Is working offline a must-have for your mobile productivity?

Final Verdict 

So, who wins in our compare clickup vs Craft showdown?

For most users needing robust project management tools and all-around productivity, ClickUp is our top choice.

It makes ClickUp stand out because it handles complex tasks and teams exceptionally well.

If managing big projects, tracking progress with a dashboard, and collaborating are key, ClickUp is the clear winner.

While craft.io excels at beautiful notes, ClickUp’s full power for managing work truly shines. 

More of ClickUp

Let’s see how ClickUp stacks up against some other popular AI note-taking and productivity tools.

• ClickUp vs Sembly: Sembly excels in AI meeting notes and summaries for conversations.
• ClickUp vs Notion AI: Notion AI offers flexible workspaces with powerful AI for content generation.
• ClickUp vs Fireflies AI: Fireflies.ai provides AI-powered meeting insights and automated conversation intelligence.
• ClickUp vs Capacities: Capacities focuses on interconnected knowledge graphs for personal knowledge management.
• ClickUp vs Taskade: Taskade offers a unified workspace with AI agents and built-in chat bots.
• ClickUp vs Notejoy: Notejoy shines in fast, collaborative note-taking with robust search features.
• ClickUp vs Notta: Notta specializes in real-time, multi-language audio transcription and AI summaries.
• ClickUp vs MeetGeek: MeetGeek offers automated meeting recordings, transcripts, and personalized AI summaries.
• ClickUp vs Mem AI: Mem AI provides effortless note organization and smart, automatic connections between ideas.

• ClickUp vs Evernote: Evernote is strong for capturing web clippings, diverse content, and powerful search.
• ClickUp vs Microsoft OneNote: OneNote offers a free-form digital canvas for notes, sketches, and multimedia.

More of Craft

Here’s how Craft vs other popular apps stack up, focusing on their standout features:

• Craft vs Sembly: Sembly excels in AI meeting transcription and smart summaries of spoken content.
• Craft vs Notion: Notion AI offers flexible, block-based workspaces with strong AI for content generation.
• Craft vs Fireflies: Fireflies.ai provides AI-powered meeting insights and automated conversation intelligence for calls.
• Craft vs Capacities: Capacities focuses on interconnected “objects” for building a personalized knowledge base.
• Craft vs Taskade: Taskade offers a unified workspace for tasks, notes, and video chat with AI agents.
• Craft vs Notejoy: Notejoy is built for fast, collaborative note-taking with real-time sharing and robust search.
• Craft vs Notta: Notta specializes in highly accurate, multilingual real-time audio transcription and AI summaries.
• Craft vs MeetGeek: MeetGeek provides automated meeting notes, video recording, and insights into meeting dynamics.
• Craft vs Mem AI: Mem AI offers an AI-powered personal knowledge management system that auto-organizes notes.
• Craft vs Evernote: Evernote is known for capturing web clippings, diverse content, and powerful search capabilities.
• Craft vs Microsoft OneNote: OneNote offers a free-form digital canvas for diverse notes, sketches, and multimedia.

Frequently Asked Questions