⚡ Quick Verdict:
- Pricing: Fireflies AI runs $0 to $39 per user. Notejoy runs free to $12.
- Best for: Fireflies AI for teams who record meetings. Notejoy for teams who write shared notes.
- Key difference: Fireflies is an AI meeting assistant. Notejoy is a note taking app with no audio recording.
- Our pick: Fireflies AI, because it captures voice conversations that Notejoy cannot touch.
These two tools both promise better notes.
Only one of them listens to your meetings.
Fireflies AI records and transcribes what people say.
Notejoy waits for you to type it yourself.
That single difference decides which tool fits your team.
Overview
This Fireflies AI vs Notejoy comparison covers pricing, features, and ease of use.
We reviewed documentation, pricing pages, and user reviews for both apps.
Our writers also spent hands-on time with each one.
Those observations appear in the “What Our Team Noticed” sections below.
By the end, you will know which tool suits your work.
What is Fireflies AI?
Fireflies is an AI meeting assistant that sits in on your calls.
It helps teams transcribe, summarize, search, and analyze voice conversations.
The Fireflies.ai Notetaker can automatically record and transcribe calls in real time.
It works across several video conferencing apps, dialers, and uploaded audio files.
You can invite Fireflies to a call or let it join your calendar events on its own.
Here is a closer look at how the platform works.
🏆 Winner: Fireflies AI
An AI notetaker that joins your online meetings for you. It generates transcripts, action items, and meeting recaps without manual typing.
Fireflies AI Pricing
Here is what Fireflies AI costs in 2026. Prices are per user.
| Plan | Price | Best For |
|---|---|---|
| Free | $0 | Trying the AI notetaker on a few meetings |
| Pro | $10 | Solo users who record meetings weekly |
| Business | $19 | Small teams that need analytics |
| Enterprise | $39 | Larger orgs with security reviews |
Pricing verified July 2026.
Free trial: Yes. A 7-day free trial lets you transcribe unlimited video conferencing calls before you pay.
Money-back guarantee: No public refund window is listed. The free plan acts as the safety net instead.
📌 Note: The free plan covers basic transcription. Conversation intelligence and topic tracking sit on the Business tier and above.
⚠️ Warning: Pricing is charged per seat. A five-person team on Business costs five times the listed price, so figure that in before you upgrade.
Key Benefits of Fireflies AI
Here is what makes Fireflies AI worth a look:
- Automatic capture: The bot can automatically join meetings you schedule and start recording. Nobody has to press a button.
- Broad coverage: It connects to Google Meet, Zoom, Microsoft Teams, Webex, and RingCentral. You can also upload audio or video files.
- AI powered search: The Fireflies Notebook is a searchable repository of your meeting history. Type a certain word and jump to that moment.
- Conversation intelligence: It can track speaker talk time, sentiment, and filler word usage. These metrics help managers coach teammates.
- Wide integrations: It links with over 100 business tools and pushes notes to Slack, Notion, and Asana. An API connects other platforms too.
- Language range: It transcribes over 60 languages, including English, Spanish, and Japanese. That covers most distributed teams.
- Security posture: Data is encrypted at rest and in transit on AWS S3. The company reports SOC 2 Type 2 and GDPR compliance.
What Our Team Noticed
Our writer connected a work calendar and let the notetaker run for a week of online meetings. Here is what stood out from that hands-on time:
Fireflies AI Pros & Cons
✅ Pros
- Automatically records and transcribes meetings in real time
- Saves significant time on manual note-taking and summarization
- Integrates with over 100 business tools including Slack and Notion
- Identifies different speakers and reports talk-to-listen ratio
- Free plan plus a 7-day free trial of paid features
❌ Cons
- Transcripts run around 90% accurate and still need proofreading
- Accuracy drops for speakers with strong accents
- The interface feels cluttered to beginners
- Calendar access raises privacy questions for some users
- Live chat and email support only, no phone line
What is Notejoy?
Notejoy is a note taking app built for fast and focused notes.
It works as a shared workspace for a project, a department, or a whole company.
Notes added to a team library are shared with every member automatically.
Multiple people can edit the same note, and changes sync instantly.
The app runs on Mac, Windows, iOS, Android, and the web.
This walkthrough shows the workspace in action.
🥈 Runner Up: Notejoy
A lightweight workspace for team notes and ideas. Nested notebooks, tags, and OCR search keep shared documents easy to find.
Notejoy Pricing
Here is what Notejoy costs in 2026. Prices are per user.
| Plan | Price | Best For |
|---|---|---|
| Free | Free | Personal notes within 100MB storage |
| Solo | $4 | One writer who needs more space |
| Plus | $8 | Small teams sharing libraries |
| Premium | $12 | Teams needing offline access and encryption |
Pricing verified July 2026.
Free trial: The free plan works as the trial. It is limited in features and caps storage at 100MB.
Money-back guarantee: No public refund window is advertised. Start free, then move to the Solo plan if you outgrow it.
📌 Note: Premium features include end-to-end encryption and offline access. Both are gated behind the top tier.
⚠️ Pricing conflict: Some third-party write-ups quote a $48 per year premium figure. Our pricing data lists the monthly tiers above, so check the pricing page for your billing cycle before you buy.
Key Benefits of Notejoy
Here is what makes Notejoy worth a look:
- Team libraries: Invite people with different privileges per library. Everyone sees new notes without extra sharing steps.
- Powerful search: OCR reads text inside images and PDFs. Search operators narrow results down to one note.
- Flexible structure: Nested notebooks, nested tags, and inline hashtags organize the workspace. Starred notes stay one click away.
- Link notes together: A double bracket shortcut creates bi-directional links. Related ideas connect without folders.
- Rich embeds: Notes hold images, checklists, code, and markdown. Live previews of Google Docs, Sheets, and Slides render inside the note.
- Permission control: View-only and comment-only access protect sensitive documents. You can also see who viewed a note and when.
- Chatter thread: Each note supports comments, reactions, and @mentions. Feedback stays attached to the document.
📌 Heads up: The Notejoy website sits behind a security service that guards against online attacks. If a page is blocked, note the Cloudflare Ray ID shown on screen and email it to the site owner or a developer to resolve access.
What Our Team Noticed
Our writer built a shared library, clipped a few web pages, and worked through the search operators. Here is what stood out:
Notejoy Pros & Cons
✅ Pros
- Lightweight app that opens and saves quickly
- Real time co-editing with instant sync across devices
- Web clipper is fast and accurate
- Cheaper entry price than most team wikis
❌ Cons
- No audio recording or transcription of any kind
- Search feels clunky and needs its own query syntax
- Free version caps storage at 100MB
- Offline support is premium only
- No global keyboard shortcut for creating a note
Feature Comparison
These two apps overlap less than the category labels suggest. The table below shows where each one actually competes.
| Feature | Fireflies AI | Notejoy |
|---|---|---|
| Starting Price | $0 free, $10 paid | Free, $4 paid |
| Free Plan | ✅ | ✅ |
| Records Meetings | ✅ | ❌ |
| Transcription | ✅ | ❌ |
| AI Summaries | ✅ | ❌ |
| Real Time Co-Editing | ❌ | ✅ |
| OCR Search in Images | ❌ | ✅ |
| Offline Access | ❌ | ✅ (Premium) |
| Speaker Analytics | ✅ | ❌ |
| Best For | Recording and analyzing calls | Writing and sharing team notes |
1. Capturing Notes and Meetings
Fireflies AI: The AI notetaker does the capturing for you. It can automatically join meetings on your calendar and record what everyone says. You end up with meeting notes you never typed.
Notejoy: Capture is manual and fast. The notebook opens quickly and a keyboard shortcut starts a new note. There is no global shortcut, so the app has to be in focus first.
2. Transcription and Composing
Fireflies AI: As an AI transcription tool it generates transcripts in over 60 languages. You can also upload audio files or video files for processing. Accuracy sits near 90%, so proofread anything you forward.
Notejoy: There is no transcription tool here at all. You compose with markdown, checklists, code blocks, and highlighting. It is a writing surface, not a recorder.
⚠️ Warning: Transcription accuracy drops for speakers with strong accents. Budget time to fix names and numbers before sharing a transcript.
3. Summaries and Clipping
Fireflies AI: Summaries condense an hour into a short recap. They summarize key moments and list the key topics discussed. Meeting recaps land in your inbox after the call ends.
Notejoy: The web clipper handles source material instead. You can change the location and tags before saving a page. Clipping is quick and accurate in practice.
4. Action Items and Follow-Up
Fireflies AI: It pulls action items straight out of the conversation. Follow-up emails and task logging are automated, which removes manual data entry. Engineering teams use it to catch bug fixes promised on standups.
Notejoy: Follow-up lives in the note itself. A custom sidebar keeps starred items and recent work within reach. Checklists track the details, but nothing is generated for you.
5. Meeting Prep and Offline Access
Fireflies AI: Meeting prep pulls context from past calls before the next one starts. It reads your calendar events to know what is coming. Everything requires a live connection.
Notejoy: Offline access lets you read and write on a plane. Changes sync when you reconnect. This sits on the premium tier only.
6. Team Collaboration
Fireflies AI: Teams share transcripts and create soundbites from the most memorable moments. You can send meeting notes to favorite collaboration apps like Slack, Notion, and Asana. Distribution can run automatically once a call wraps.
Notejoy: Team libraries share every new note with the group by default. Chatter adds comments, reactions, and @mentions inside the document. View tracking shows who opened it and when.
7. Analytics and Real Time Editing
Fireflies AI: Conversation intelligence reports sentiment, filler words, and talk-to-listen ratio. Managers use these key metrics to measure performance and coach teammates. Sales leads also use them to identify objections that keep repeating.
Notejoy: Several people can edit one note at the same time. Edits appear in real time with no refresh. There are no analytics beyond view history.
8. Automation and Powerful Search
Fireflies AI: Agents automate steps after a call, including filling CRM records with meeting data. AI powered search scans your whole meeting history for a phrase. Topic tracking flags recurring themes and other topics across calls.
Notejoy: Powerful search operators filter by library, tag, or author. OCR reads text inside images and PDF files. The syntax is strict, which some users find clunky.
9. AI Assistant and Integrations
Fireflies AI: AskFred is an AI assistant that can answer questions about a call and create content from it. An AI voice assistant reads back what happened while you were away. A Chrome extension and an API connect other platforms.
Notejoy: Integrations connect Slack, Trello, HubSpot, and Zoom. Live previews of Google Docs, Sheets, and Slides render inside a note. The list of other apps is shorter than the Fireflies catalog.
10. Pricing & Cost
Let’s compare the pricing plans side by side.
| Tier | Fireflies AI | Notejoy |
|---|---|---|
| Free | $0 | Free |
| Entry paid | Pro: $10 | Solo: $4 |
| Mid tier | Business: $19 | Plus: $8 |
| Top tier | Enterprise: $39 | Premium: $12 |
Fireflies AI: You pay more because a machine is doing labour you would otherwise do by hand. The Pro plan at $10 covers most solo users. Analytics and heavier admin controls push you toward Business or Enterprise.
Notejoy: The solo plan at $4 undercuts every Fireflies AI paid tier. Premium at $12 still costs less than the Fireflies Business plan. You are paying for storage and sharing, not automation.
Different Scenarios
| If You Need… | Choose | Why |
|---|---|---|
| Tight budget | Notejoy | Paid tiers start at $4 |
| To transcribe meetings | Fireflies AI | Notejoy cannot record audio |
| Shared team wiki | Notejoy | Libraries share notes by default |
| Sales call analysis | Fireflies AI | Sentiment and talk time reporting |
| Offline writing | Notejoy | Premium supports offline access |
| Beginner-friendly setup | Notejoy | Simpler interface, fewer settings |
💰 Your Budget
Notejoy costs less at every paid tier. Fireflies AI charges more because it replaces work a person used to do.
🔌 Your Tech Stack
Fireflies AI plugs into Google Meet, Zoom, and Microsoft Teams. Notejoy leans on Slack, Trello, HubSpot, and Google Docs previews instead.
🗓️ Your Meeting Load
If you schedule meetings back to back, a note taker that runs itself pays for itself quickly. Light meeting loads rarely justify the cost.
🎓 Your Experience Level
Beginners often find the Fireflies dashboard cluttered at first. Notejoy has fewer moving parts and a gentler start.
📊 Your Reporting Needs
Only Fireflies can analyze meetings for talk time and other key metrics. Those numbers turn into valuable insights about internal processes.
🆓 Free Trials and Demos
Run the 7-day Fireflies trial across one real week of calls. Test Notejoy inside its 100MB free tier on a live project.
🛟 Support Options
Fireflies offers live chat and email support, but no phone line. Plan for asynchronous replies on either platform.
Switching Guide
Already on one of these? Here is what changes if you move.
🔄 Switching from Fireflies AI to Notejoy?
✅ What you’ll gain:
- A cheaper bill at every tier
- Real time co-editing and offline access on premium
- OCR search that reads text inside images
❌ What you’ll lose:
- Instant transcripts from live calls
- Speaker analytics and sentiment reporting
- Automated recaps sent to other platforms
📋 How to switch:
- Export your transcripts and summaries from the Fireflies Notebook
- Create a Notejoy account and set up a team library
- Paste the important moments into notes and add tags
🔄 Switching from Notejoy to Fireflies AI?
✅ What you’ll gain:
- A bot that helps your team transcribe every call
- Automatic summaries, action items, and follow-up emails
- Over 100 integrations plus an API
❌ What you’ll lose:
- Nested notebooks and bi-directional note links
- Offline editing on planes and trains
- The lower monthly price
📋 How to switch:
- Export your Notejoy libraries as documents
- Sign up and connect your calendar so the bot can join calls
- Upload old audio or videos you still want transcribed
What Our Review Didn’t Cover
This comparison focused on individuals and small teams. We did not measure transcription speed on long recordings or test in-person audio capture through a phone mic. Enterprise admin controls, custom retention rules, and bulk seat pricing sit outside what we reviewed. Our notes reflect the July 2026 versions of both apps, and features may have moved since.
Final Verdict
| Category | Winner |
|---|---|
| 💰 Pricing | Notejoy |
| 🚀 Core Features | Fireflies AI |
| 🎯 Capture Accuracy | Fireflies AI |
| 👶 Ease of Use | Notejoy |
| 🔌 Integrations | Fireflies AI |
| 📊 Analytics | Fireflies AI |
| 🏆 Overall Winner | Fireflies AI |
🏆 WINNER: FIREFLIES AI
Fireflies AI wins 4 out of 6 categories.
Best for: Sales calls, client meetings, remote standups, and anyone drowning in online meetings
These are two different products wearing similar labels. Fireflies AI listens, transcribes, and reports. Notejoy is where you write things down and share them.
Notejoy is the better buy on price and the better home for long-lived team documents. If your problem is scattered ideas rather than unrecorded calls, it will serve you well for $4.
But most people comparing these two are trying to stop typing during calls. For that job, Fireflies AI is the only one of the pair that can do it at all.
More of Fireflies AI Compared
Here is how Fireflies AI stacks up against closer rivals:
Fireflies AI vs Notta
Fireflies AI wins on: Deeper conversation intelligence, a bigger integration catalog, automated CRM logging
Notta wins on: Cleaner interface for beginners, stronger reputation for raw transcript quality, simpler file uploads
Fireflies AI vs MeetGeek
Fireflies AI wins on: Over 60 supported languages against roughly 20, a searchable notebook across all history, AskFred question answering
MeetGeek wins on: Tidier default summaries, lighter onboarding, less dashboard clutter
Fireflies AI vs Sembly
Fireflies AI wins on: Soundbite clips for sharing, filler word coaching data, broader dialer coverage
Sembly wins on: Task assignment built into summaries, tighter project tracking, more structured meeting minutes
More of Notejoy Compared
Here is how Notejoy measures up against other note apps:
Notejoy vs Evernote
Notejoy wins on: Collaborative team notes, shared libraries with per-member privileges, a lighter free plan to start on
Evernote wins on: Web clipping depth, building a large personal knowledge library, longer track record with specialized organization
Notejoy wins on: Speed on large libraries, far shorter setup time, OCR search inside images and PDFs
Notion wins on: Databases and relational views, template variety, doubling as a project tracker
Notejoy wins on: Cleaner sharing permissions, view tracking on documents, tighter search operators
OneNote wins on: Free unlimited storage inside Microsoft 365, freeform canvas layout, handwriting and stylus input
Frequently Asked Questions
What is Fireflies AI used for?
It records, transcribes, and summarizes calls automatically. Teams use it for transcripts, action items, and searchable meeting history across Zoom, Google Meet, and Microsoft Teams.
Is Fireflies AI safe to use?
Data is encrypted at rest and in transit on AWS S3, with SOC 2 Type 2 and GDPR compliance. Calendar access does concern some privacy-minded users.
Is Fireflies AI free to use?
Yes. A free tier costs $0 and a 7-day trial unlocks paid features. Paid plans run $10, $19, and $39 per user.
How accurate is fireflies AI?
Accuracy is reported around 90%. Strong accents, crosstalk, and poor microphones lower that figure, so proofread transcripts before forwarding them to clients.
Is Notejoy safe?
Yes. Permissions limit documents to view-only or comment-only, and the premium tier adds end-to-end encryption for sensitive libraries.
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