Trying to pick the right tools for your business’s money matters can be a real headache, right?
You want something that saves you time and keeps things organized.
But which one is truly best for your business?
This guide will explain Hubdoc vs QuickBooks features so you can make a smart choice for your accounting needs.
Overview
We’ve put both Hubdoc and QuickBooks to the test, exploring their features.
How easy they are to use, and what kind of businesses they work best for.
This hands-on experience has given us a clear picture of how each tool operates and where they truly shine.
Save time with Hubdoc! Users typically save 4 hours a week on data entry. Plus, Hubdoc auto-organizes 99% of docs.
Pricing: It has a free trial. The premium plan starts at $12/month.
Key Features:
- Automated Document Fetching
- Data Extraction
- Direct Accounting Integration
Used by over 7 million businesses, QuickBooks can save you an average of 42 hours per month on bookkeeping.
Pricing:Â It has a free trial. Plan starts at $1.90/month.
Key Features:
- Invoice Management
- Expense Tracking
- Reporting
What is Hubdoc?
Hubdoc is like your super-organized digital assistant for financial documents.
It grabs information from your receipts, bills, and statements.
No more typing numbers by hand! It helps you get rid of paper clutter.
Also, explore our favorite Hubdoc alternatives…
Key Benefits
Hubdoc’s main strength is its focus on document automation.
- 99% accuracy: Hubdoc uses OCR to ensure data is captured correctly.
- Audit-proof storage: It stores documents securely, so you never lose a file again.
- Saves 10 hours monthly: Users report significant time savings by eliminating manual entry.
- Automated supplier fetching.
- Mobile photo capture.
- Seamless Xero integration.
Pricing
- Hubdoc price: $12/month.
Pros
Cons
What is QuickBooks?
QuickBooks is a full accounting program.
It helps you keep track of all your business money. You can send invoices to customers.
You can pay your bills. It helps with taxes, too.
Also, explore our favorite Quickbooks alternatives…
Key Benefits
- Automated transaction categorization
- Invoice creation and tracking
- Expense management
- Payroll services
- Reporting and dashboards
Pricing
- Simple Start: $1.90/month.
- Essential: $2.80/month.
- Plus: $4/month.
- Advanced: $7.60/month.
Pros
Cons
Feature Comparison
The difference between these best accounting software options is specialization: one is a full, complex financial operating system; the other, a data management layer.
This Hubdoc vs QuickBooks feature comparison helps the small business owner decide which key features are essential to run your business.
1. Core Functionality and Platform
- Hubdoc: This is a document automation tool that provides free bookkeeping software functionality, designed to save time by collecting records and expenses. It is a cloud-based online accounting solution and integrates with systems used by xero users.
- QuickBooks: Intuit QuickBooks products offer a full picture business accounting system. It is designed to maintain the chart of accounts and central license, handling everything from sales tax to tax preparation across its online version and desktop version.
2. Data Capture and Automation
- Hubdoc: Excels at document access and automate tasks. It automatically fetches bank statements and vendor bills and extracts data from them, reducing manual entry for bookkeeper and accountant.
- QuickBooks: The features of QuickBooks helps you track expenses by offering basic receipt capture through its mobile app and automatically matching bank transactions and credit cards from your bank account to expenses.
3. Financial Reporting and Analysis
- Hubdoc: Does not generate financial reports or provide budgeting tools. It merely provides the source records and real time data to the accounting system, enabling the accountant to perform the necessary analysis of cash flow.
- QuickBooks: Provides robust financial reports, balance sheets, profit and loss reports, and cash flow statements. QuickBooks helps you track money and spend, giving you the full picture required to stay organized.
4. Accounts Payable and Invoicing
- Hubdoc: Facilitates pay bills by sending digitized vendor bills and purchase orders to the accounting system for payment. It does not create invoices or manage accounts receivable.
- QuickBooks: Manages the entire A/R and A/P process. It offers the ability to create invoices, send payment reminders, pay bills to vendors, and easily track expenses for clients and customers.
5. Payroll and Employee Management
- Hubdoc: Has no payroll functionality. It cannot run payroll, manage employee time (time tracking), or handle contractor payments. It is a document tool, not an HR system.
- QuickBooks: QuickBooks Payroll is a powerful add-on that enables you to run payroll, pay employees via direct deposit, manage benefits, and easily handle contractor payments and tax preparation for the company.
6. Pricing and Scalability
- Hubdoc: Pricing is flexible and often bundled with accounting software. It is an affordable utility on a billing period basis that provides unlimited bookkeeping records for less time and money.
- QuickBooks: The cost is based on a tiered license model. The starter plan and subsequent tiers are for medium sized businesses and support more users, business data, and services (full service bookkeeping).
7. Integration and Ecosystem
- Hubdoc reviews highlight its key features are its integration with third party apps and business apps. It is the go-to tool for accountant access who want to connect to a dedicated document platform outside the core ledger.
- QuickBooks offers an extensive ecosystem of its own quickbooks products and services like quickbooks checking. This intuit quickbooks platform provides a holistic set of advanced features that help users setup and maintain business data.
8. Deployment and Accessibility
- Hubdoc: Is a cloud solution, providing online access to all your records via the internet connection and mobile app. It is not self hosted or on premise.
- QuickBooks: It offers both the fully cloud-based online version and the quickbooks desktop version (desktop data on your computer). The online version provides better access for multiple users and employees.
9. Compliance and Tax Preparation
- Hubdoc: Aids tax time by providing an accurate trail of bank transactions and purchase orders. It helps the accountant ensure all expenses and income are documented for tax preparation.
- QuickBooks: QuickBooks offers automated sales tax calculation, simplified tax preparation for self employed individuals, and the ability to quickly file taxes and reports, saving the users valuable time tracking time.
What to Look for in an Accounting Software?
- Integration: Does it work with other tools you use? The software should integrate with your core business operations, especially for automating processes like bank transfers.
- Scalability: Can it grow as fast as your business grows? A strong small business accounting solution should be able to handle increased transaction volume over date and easily incorporate new expense tracking needs.
- Reporting: Does it give you the financial insights you need? Look for the ability to generate reports that accurately reflect all business costs and income, including deductions like track mileage.
- Ease of Use: Is it simple enough for you or your team to learn? An intuitive interface is essential for efficient expense tracking and managing daily bank transfers.
- Cost: Does the price fit your budget for the features offered Evaluate the value of the solution by weighing its full set of features against the cost of other small business accounting software.
- Support: What kind of help is available if you run into problems?Reliable and good customer support is crucial for resolving issues that could impact any of your business operations and overall financial security.
- Security: How well does it protect your financial data? Robust security measures, like encryption & multi-factor authentication, are paramount to safeguarding sensitive financial information like bank transfers.
Final Verdict
After comparing Hubdoc vs QuickBooks, our pick depends on your main need.
QuickBooks is the winner if you want a complete system for all your accounting, including invoicing and payroll.
It’s an all-in-one solution that gets our top ranking.
But if you need help organizing receipts and getting data into another accounting program, Hubdoc is excellent.
Most businesses will find QuickBooks more essential as it handles all core accounting tasks.
More of QuickBooks
- QuickBooks vs Puzzle IO: This software focuses on AI-powered financial planning for startups. Its counterpart is for personal finance.
- QuickBooks vs Dext: This is a business tool for capturing receipts and invoices. The other tool tracks personal expenses.
- QuickBooks vs Xero: This is popular online accounting software for small businesses. Its competitor is for personal use.
- QuickBooks vs Synder: This tool syncs e-commerce data with accounting software. Its alternative focuses on personal finance.
- QuickBooks vs Easy Month End: This is a business tool to streamline month-end tasks. Its competitor is for managing personal finances.
- QuickBooks vs Docyt: This uses AI for business bookkeeping and automation. The other uses AI as a personal finance assistant.
- QuickBooks vs Sage: This is a comprehensive business accounting suite. Its competitor is an easier-to-use tool for personal finance.
- QuickBooks vs Zoho Books: This is an online accounting tool for small businesses. Its competitor is for personal use.
- QuickBooks vs Wave: This provides free accounting software for small businesses. Its counterpart is designed for individuals.
- QuickBooks vs Quicken: Both are personal finance tools, but this one offers more in-depth investment tracking. The other is simpler.
- QuickBooks vs Hubdoc: This specializes in document capture for bookkeeping. Its competitor is a personal finance tool.
- QuickBooks vs Expensify: This is a business expense management tool. The other is for personal expense tracking and budgeting.
- QuickBooks vs AutoEntry: This is designed to automate data entry for business accounting. Its alternative is a personal finance tool.
- QuickBooks vs FreshBooks: This is accounting software for freelancers and small businesses. Its alternative is for personal finance.
- QuickBooks vs NetSuite: This is a powerful business management suite for large companies. Its competitor is a simple personal finance app.
More of Hubdoc
- Hubdoc vs Puzzle: This software focuses on AI-powered financial planning for startups. Its counterpart is for personal finance.
- Hubdoc vs Dext: This is a business tool for capturing receipts and invoices. The other tool tracks personal expenses.
- Hubdoc vs Xero: This is popular online accounting software for small businesses. Its competitor is for personal use.
- Hubdoc vs Synder: This tool syncs e-commerce data with accounting software. Its alternative focuses on personal finance.
- Hubdoc vs Easy Month End: This is a business tool to streamline month-end tasks. Its competitor is for managing personal finances.
- Hubdoc vs Docyt: This uses AI for business bookkeeping and automation. The other uses AI as a personal finance assistant.
- Hubdoc vs Sage: This is a comprehensive business accounting suite. Its competitor is an easier-to-use tool for personal finance.
- Hubdoc vs Zoho Books: This is an online accounting tool for small businesses. Its competitor is for personal use.
- Hubdoc vs Wave: This provides free accounting software for small businesses. Its counterpart is designed for individuals.
- Hubdoc vs Expensify: This is a business expense management tool. The other is for personal expense tracking and budgeting.
- Hubdoc vs QuickBooks: This is well-known accounting software for businesses. Its alternative is built for personal finance.
- Hubdoc vs AutoEntry: This is designed to automate data entry for business accounting. Its alternative is a personal finance tool.
- Hubdoc vs FreshBooks: This is accounting software for freelancers and small businesses. Its alternative is for personal finance.
- Hubdoc vs NetSuite: This is a powerful business management suite for large companies. Its competitor is a simple personal finance app.
Frequently Asked Questions
Is Hubdoc a replacement for QuickBooks?
No, Hubdoc is not a replacement for QuickBooks. Hubdoc specializes in document collection and data entry, while QuickBooks is a full accounting software suite. They are designed to work together, not as substitutes.
Can I use Hubdoc with QuickBooks?
Yes, absolutely! Hubdoc integrates seamlessly with QuickBooks Online. This combination allows you to automate document collection in Hubdoc and then push that data directly into your QuickBooks accounts for streamlined bookkeeping.
Which is better for small businesses, Hubdoc vs QuickBooks?
QuickBooks is generally better for small businesses as a comprehensive accounting solution. Hubdoc is an excellent add-on to simplify receipt management, but it doesn’t handle all the core accounting functions that QuickBooks provides.
Does Hubdoc help with bank reconciliation?
Hubdoc helps by providing the source documents for transactions, which makes the reconciliation process in your accounting software easier. It doesn’t perform the bank reconciliation itself, but it feeds the necessary data.
What are the main differences when comparing Hubdoc vs QuickBooks?
The main difference is their purpose: Hubdoc focuses on automated document collection and data extraction. QuickBooks, on the other hand, is a complete accounting platform for managing all your business finances, invoicing, and reporting.
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