Sage vs Expensify: Which Expense Software is Best in 2025?

Struggling with messy expense reports?

Do you feel like you’re drowning in receipts, trying to figure out where your money went?

But what if there was a better way?

Expense management software like Sage and Expensify promise to fix these headaches.

But choosing the right one can be tricky.

Let’s break down Sage vs Expensify to help you decide which tool is best for your business.

Overview

We thoroughly tested both Sage and Expensify.

We used them to track spending, upload receipts, and create reports.

This hands-on experience helped us see how they stack up against each other.

What is Sage?

Let’s talk about Sage.

It’s been around for a while.

Lots of businesses use it.

It helps keep track of money.

Think of it like a digital notebook for your business stuff.

Also, explore our favorite Sage alternatives…

Key Benefits

Sage shines with its 3 main strengths:

• It offers over 50 different reports. These help you see how your business is doing.
• You can manage invoices and get paid up to 2x faster. This means less waiting for money.
• It has strong inventory management. Keep track of your products easily.

Pricing

Sage has different plans. The most basic one starts at $10 per month. With this, you can:

• Pro Accounting: $61.92/month
• Premium Accounting: $103.92/month
• Quantum Accounting: $177.17/month

What is Expensify?

Okay, so let’s talk about Expensify.

It’s a tool that helps you keep track of all your business spending.

Think of it like a helper that remembers where your money goes.

It can grab info from your receipts and bank stuff. Pretty handy!

Also, explore our favorite Expensify alternatives…

Key Benefits

• SmartScan accurately captures 95% of receipts.
• Automate corporate card reconciliation, saving 10+ hours monthly.
• Streamline approval workflows for faster reimbursements.
• Integrate with over 7,000 accounting software options.

Pricing

• Free: $0
• Collect: $5
• Control: $9

Feature Comparison

Let’s dive into the core features of Sage and Expensify.

We’ll look at how each software handles key tasks.

This will help you see their strengths and weaknesses side-by-side.

1. Receipt Management

• Sage: Sage allows you to snap photos of receipts with your phone or email them in. It tries to read the important details, like the amount and vendor. You might need to check and fix some things by hand.
• Expensify: Expensify is famous for its “SmartScan” technology. You just take a picture, and it automatically pulls out all the necessary info. It’s usually very accurate, saving you time.

2. Expense Reporting

• Sage: With Sage, you can group expenses into reports. You can set up rules for who needs to approve them. It’s good for traditional reporting needs.
• Expensify: Expensify makes reporting very easy. It can even create reports automatically as you go. Approvers get notified quickly, and it speeds up the whole process.

3. Integrations

• Sage: Sage connects with other Sage products, like its accounting software. It also links with some popular business tools, but the list might be shorter than Expensify’s.
• Expensify: Expensify boasts many integrations. It connects with popular accounting software (like QuickBooks and Xero), travel apps, and more. This makes it a central hub for your expenses.

4. User Interface (Ease of Use)

• Sage: Sage’s interface is clear and functional. It might take a little time to get used to if you’re new to expense software.
• Expensify: Expensify is known for being very user-friendly. Its app and website are simple to navigate, making it easy for anyone to submit expenses.

5. Reimbursements

• Sage: Sage helps you prepare for reimbursements. You can create reports for employees to get their money back. The actual payment often happens outside the system.
• Expensify: Expensify offers direct reimbursement. Once an expense report is approved, it can send money directly to the employee’s bank account. This speeds up payments a lot.

6. Budgeting and Spending Limits

• Sage: Sage allows some level of budget tracking, especially if you use its full accounting suite. You can monitor spending against set categories.
• Expensify: Expensify lets you set rules and limits for spending. Managers can get alerts if someone goes over budget. This helps control costs in real-time.

7. Security and Compliance

• Sage: Sage products generally have strong security measures to protect your financial data. They aim to help businesses meet various accounting and tax rules.
• Expensify: Expensify also uses strong security, including encryption, to keep your data safe. It helps with compliance by allowing you to set company policies and flag expenses that don’t follow the rules.

What to Look for When Choosing Accounting Software?

When picking expense software, consider these points:

• Your Business Size: Are you a small team or a large company? Some tools fit better for different sizes.
• Mobile App Quality: How good is the phone app? You’ll use it a lot for snapping receipts.
• Approval Workflow: Can you set up who needs to approve what? Make sure it matches how your business works.
• Customer Support: Is help easy to get if you have problems? Check their support options.
• Reporting Needs: What kind of reports do you need? Make sure the software can create them.
• Future Growth: Can the software grow with your business? You don’t want to switch again soon.

Final Verdict (Our Pick)

So, which one wins: Sage or Expensify?

For most modern businesses, looking for ease of use and automated features.

Expensify is our top pick.

Its SmartScan technology and direct reimbursements truly save time and effort.

While Sage is solid, Expensify often feels more intuitive and speeds up the entire expense process.

We dug deep into both tools, testing every feature to give you the clearest picture.

Our goal is to help your business run smoother.

Choosing the right software can save you headaches and money, based on our hands-on review. 

Expensify stands out for its streamlined approach.

More of Sage

• Sage vs Puzzle IO: Puzzle IO focuses on project accounting, providing tools for detailed cost tracking and client billing.
• Sage vs Dext: Dext automates data capture from receipts and invoices, simplifying expense management and data entry.
• Sage vs Xero: Xero emphasizes a user-friendly cloud platform with a strong app ecosystem and streamlined bank reconciliation.
• Sage vs Synder: Synder specializes in e-commerce accounting, automating sales and payment synchronization across multiple platforms.
• Sage vs Docyt: Docyt uses AI to automate bookkeeping tasks, including document categorization and financial data organization.
• Sage vs QuickBooks: QuickBooks is a dominant player in small business accounting, known for its user-friendly interface and extensive features.
• Sage vs AutoEntry: AutoEntry automates data entry from scanned documents, streamlining accounts payable and receivable processes.
• Sage vs FreshBooks: FreshBooks is designed for service-based businesses, with a focus on invoicing, time tracking, and project collaboration.
• Sage vs NetSuite: NetSuite is a comprehensive ERP solution for enterprises, offering advanced financials, CRM, and supply chain management.

More of Expensify

We’ve also stacked Expensify against its key competitors. Here’s what makes each alternative distinct:

• Expensify vs Puzzle IO: Puzzle IO uses AI for comprehensive financial operations and spend control.
• Expensify vs Dext: Dext excels at automated data extraction from receipts and invoices for accounting.
• Expensify vs Xero: Xero offers full cloud accounting, bank feeds, and invoicing for small businesses.
• Expensify vs Synder: Synder specializes in syncing e-commerce sales data to accounting platforms.
• Expensify vs Docyt: Docyt provides autonomous bookkeeping and AI-powered receipt processing.
• Expensify vs RefreshMe: RefreshMe focuses on budget tracking, expense categorization, and financial goal setting.
• Expensify vs Zoho Books: Zoho Books is an integrated accounting suite with expense tracking and invoicing.
• Expensify vs Wave: Wave offers free accounting, invoicing, and receipt management for micro-businesses.
• Expensify vs Quicken: Quicken is designed for personal finance management, budgeting, and investment tracking.
• Expensify vs Hubdoc: Hubdoc automates document collection and data extraction for streamlined bookkeeping.
• Expensify vs QuickBooks: QuickBooks is a leading accounting solution for small businesses, managing all financials.
• Expensify vs AutoEntry: AutoEntry automates data capture from documents for accounting systems.
• Expensify vs FreshBooks: FreshBooks focuses on invoicing and expense tracking for freelancers and service businesses.
• Expensify vs NetSuite: NetSuite is a comprehensive cloud ERP system, integrating all business operations.

Frequently Asked Questions