Are you juggling receipts and invoices, wishing there was an easier way?
Dext and QuickBooks are popular tools that promise to simplify your business finances.
Which one truly fits your needs?
This article breaks down the key differences, helping you decide whether Dext vs QuickBooks is the best pick for you.
Let’s dive in and find the right solution for you!
Overview
We’ve put both Dext and QuickBooks through their paces, exploring how they handle everything from receipt capture to bank reconciliation.
Ready to reclaim 10+ hours a month? See how Dext’s automated data entry, expense tracking, and streamlining your finances.
Pricing: It has a free trial. The premium plan starts at $24/month.
Key Features:
- Receipt Scanning
- Expense Reports
- Bank Reconciliation
Used by over 7 million businesses, QuickBooks can save you an average of 42 hours per month on bookkeeping.
Pricing: It has a free trial. Plan starts at $1.90/month.
Key Features:
- Invoice Management
- Expense Tracking
- Reporting
What is Dext?
Okay, so what is Dext?
Think of it like a super smart helper for your papers.
It mostly takes care of things like bills and receipts.
You just snap a picture, and Dext gets all the important info.
Pretty neat, huh?
Also, explore our favorite Dext alternatives…
Our Take
Ready to reclaim 10+ hours a month? See how Dext’s automated data entry, expense tracking, and reporting can streamline your finances.
Key Benefits
Dext really shines when it comes to making expense management a breeze.
- 90% of users report a significant decrease in paper clutter.
- It boasts an accuracy rate of over 98% in extracting data from documents.
- Creating expense reports becomes incredibly quick and easy.
- Integrates smoothly with popular accounting platforms, such as QuickBooks and Xero.
- Helps ensure you never lose track of important financial documents.
Pricing
- Annually Subscription: $24
Pros
Cons
What is QuickBooks?
QuickBooks is like a helpful friend for your business money stuff.
It helps you keep track of what money comes in and what money goes out.
Lots of small businesses like using it.
Also, explore our favorite QuickBooks alternatives…
Key Benefits
- Automated transaction categorization
- Invoice creation and tracking
- Expense management
- Payroll services
- Reporting and dashboards
Pricing
- Simple Start: $1.90/month.
- Essential: $2.80/month.
- Plus: $4/month.
- Advanced: $7.60/month.
Pros
Cons
Feature Comparison
Both Dext and Intuit QuickBooks are powerful tools for small business owners, but they tackle your accounting and bookkeeping workflows from different angles.
Here is a point-by-point comparison to guide your decision.
1. Automating Data Entry
- Dext Prepare:
- Specializes in automating data entry and acts as a pure data collection engine.
- Dext offers multiple ways to submit receipts and invoices, including the dext mobile app for mobile scanning and email submission.
- Uses advanced optical character recognition (ocr technology) to accurately extract data, effectively removing hassle and the need for manual entry. Dext saves significant time here.
- QuickBooks:
- Offers basic receipt capture but is not its primary focus.
- Primarily uses bank feeds and direct deposit details to populate data, which requires less data extraction from physical documents.
2. Core Accounting and Sales
- Dext Prepare:
- Is a preparatory tool, not a full accounting software. It cleans and organizes cost and sales data for your accountant.
- Its focus is getting receipts invoices and purchase orders ready to be published to a general ledger.
- QuickBooks:
- Is a complete accounting system to track money, pay bills, and generate full financial reports.
- Handles all aspects of sales including calculating sales tax, managing the chart of accounts, and sending payment reminders for open invoices.
3. Integration and Workflow
- Dext Prepare:
- Built for deep integration with QuickBooks products, ensuring a secure data flow of documents.
- The two systems will share your
chartof accounts and all documents once connected. - Allows your clients and accountant to work collaboratively by easily sharing the dext account.
- QuickBooks:
- Acts as the central hub; its strength lies in connecting with hundreds of other services and apps via its marketplace.
- The online version allows easy access for full service bookkeeping, while the desktop version (QuickBooks Desktop) often handles more complex needs.
4. Expense and Document Management
- Dext Prepare:
- Excels at expense management and handling expense claims.
- Allows supplier rules to be set up, so documents from the same vendors are categorized correctly every time.
- Helps you store receipts and link them to tracking categories with tax details for easy retrieval.
- QuickBooks:
- Provides tools to manage expenses once they are in the system.
- It’s the tool used to actually process payments, handle credit cards, and track
contractor paymentsand employee time using products like QuickBooks Time.
5. Security and System Dependability
- Dext Prepare & QuickBooks:
- Both utilize strong security solutions to protect business data from online attacks.
- A security service like Cloudflare helps protect the secure data flow; if a security check is triggered, a Cloudflare Ray ID is generated, and occasionally, a Cloudflare Ray ID found message might appear.
- The use and system dependability are high on both to ensure your Dext account is protected.
6. Reporting and Insights
- Dext Prepare:
- Provides crucial and accurate
date–stamped data and detail that feeds the main reports. - The value here is in having complete cost and sales data that is reliable for tax preparation.
- Provides crucial and accurate
- QuickBooks:
- Is the primary tool for generating robust financial reports, balance sheets, and cash flow statements.
- Gives you insights into your taxes, sales, and overall cash flow.
- The QuickBooks reviews consistently highlight its comprehensive reporting capability.
7. Time Saving and Efficiency
- Dext Prepare:
- Allows you to submit your items whilst logged in or by using the app, saving you just a few minutes per item, which adds up quickly.
- The powerful data extraction dramatically reduces the time spent on basic data entry.
- QuickBooks:
- Allows you to save time by automating bank reconciliation and making it easy to maintain a clean ledger.
- Simplifies pay bills functions and generates purchase orders.
8. Target User
- Dext Prepare:
- Ideal for accountants, bookkeepers, and medium-sized businesses who need to process high volumes of documents.
- Excellent for businesses that have many employees who collaboratively submit receipts.
- Offers a free trial today for new users.
- QuickBooks:
- The main financial software for every type of business, from self-employed individuals to large teams.
- Handles everything from QuickBooks Checking to providing a credit system for cash flow management.
9. Access and System Flexibility
- Dext Prepare:
- Cloud-based
accessmeans you can capture documents from any computer or device globally. - The ability to easily use the mobile app keeps the flow of documents constant.
- Cloud-based
- QuickBooks:
- Offers both an online version and a robust desktop version (QuickBooks Desktop), giving users a choice in their financial license model and where their desktop data is stored.
What to look for when choosing an Accounting Software?
- Check the pricing plans to make sure they fit your budget, and always see if you can try dext or another tool with a trial period. Know the terms for how you can cancel the subscription.
- Evaluate how easily the system will let you collect receipts and capture receipts via direct integrations or features like Receipt Bank, which is Dext’s former name.
- Look for a tool that can help you track expenses efficiently and allows you to easily create and manage customers and vendors.
- Ensure the software provides robust payroll features, such as QuickBooks Payroll, and can handle employee benefits and fees accurately.
- Consider how the company protects your data from malformed data or security issues, which can sometimes result in an event being performed triggered by a security protocol.
- Confirm the system offers good online access to your bank account information and helps you stay organized with financial records.
- A good system, like QuickBooks, helps you implement, should offer several actions to save time and simplify tasks like fetching invoices.
- Look into the level of customization. Can you run a specific report or use a SQL command? Can you search for a certain word within a document?
- Be sure you understand the initial setup process. The system should be easy to implement and manage without needing to be a full-time site owner of the software.
Final Verdict
So, which one should you pick?
If you mostly need help getting your receipts and bills organized easily, Dext is a super handy tool.
It works especially well if you already use QuickBooks Online.
However, if you need an all-in-one place to manage your money, send invoices, and see how your business is doing overall.
QuickBooks is likely the better choice.
We’ve spent time really looking at both.
And for most small businesses needing a full financial picture, QuickBooks offers more.
But don’t just take our word for it!
Think about what your business needs most right now.
More of Dext
We’ve also taken a look at how Dext compares with other expense management and accounting tools:
- Dext vs Xero: Xero offers comprehensive accounting with integrated expense management features.
- Dext vs Puzzle IO: Puzzle IO excels in AI-powered financial insights and forecasting.
- Dext vs Synder: Synder focuses on syncing e-commerce sales data and payment processing.
- Dext vs Easy Month End: Easy Month End streamlines the month-end financial closing procedures.
- Dext vs Docyt: Docyt uses AI to automate bookkeeping and document management tasks.
- Dext vs RefreshMe: RefreshMe provides real-time insights into business financial performance.
- Dext vs Sage: Sage offers a range of accounting solutions with expense tracking capabilities.
- Dext vs Zoho Books: Zoho Books provides integrated accounting with expense management features.
- Dext vs Wave: Wave offers free accounting software with basic expense tracking features.
- Dext vs Quicken: Quicken is popular for personal finance and basic business expense tracking.
- Dext vs Hubdoc: Hubdoc specializes in automated document collection and data extraction.
- Dext vs Expensify: Expensify offers robust expense reporting and management solutions.
- Dext vs QuickBooks: QuickBooks is a widely used accounting software with expense management tools.
- Dext vs AutoEntry: AutoEntry automates data entry from invoices, receipts, and bank statements.
- Dext vs FreshBooks: FreshBooks is designed for service-based businesses with invoicing and expense tracking.
- Dext vs NetSuite: NetSuite offers a comprehensive ERP system with expense management functionalities.
More of QuickBooks
- QuickBooks vs Puzzle IO: This software focuses on AI-powered financial planning for startups. Its counterpart is for personal finance.
- QuickBooks vs Dext: This is a business tool for capturing receipts and invoices. The other tool tracks personal expenses.
- QuickBooks vs Xero: This is popular online accounting software for small businesses. Its competitor is for personal use.
- QuickBooks vs Synder: This tool syncs e-commerce data with accounting software. Its alternative focuses on personal finance.
- QuickBooks vs Easy Month End: This is a business tool to streamline month-end tasks. Its competitor is for managing personal finances.
- QuickBooks vs Docyt: This uses AI for business bookkeeping and automation. The other uses AI as a personal finance assistant.
- QuickBooks vs Sage: This is a comprehensive business accounting suite. Its competitor is an easier-to-use tool for personal finance.
- QuickBooks vs Zoho Books: This is an online accounting tool for small businesses. Its competitor is for personal use.
- QuickBooks vs Wave: This provides free accounting software for small businesses. Its counterpart is designed for individuals.
- QuickBooks vs Quicken: Both are personal finance tools, but this one offers more in-depth investment tracking. The other is simpler.
- QuickBooks vs Hubdoc: This specializes in document capture for bookkeeping. Its competitor is a personal finance tool.
- QuickBooks vs Expensify: This is a business expense management tool. The other is for personal expense tracking and budgeting.
- QuickBooks vs AutoEntry: This is designed to automate data entry for business accounting. Its alternative is a personal finance tool.
- QuickBooks vs FreshBooks: This is accounting software for freelancers and small businesses. Its alternative is for personal finance.
- QuickBooks vs NetSuite: This is a powerful business management suite for large companies. Its competitor is a simple personal finance app.
Frequently Asked Questions
Does Dext work with QuickBooks?
Yes, Dext integrates very well with QuickBooks Online. This means you can easily send the information Dext captures from your receipts and bills directly into your QuickBooks account, saving you time on manual data entry.
Is QuickBooks good for very small businesses?
QuickBooks offers plans like “Simple Start” that are designed for very small businesses. These plans include basic features for tracking income and expenses, sending invoices, and organizing your finances.
Can I use Dext without QuickBooks?
Yes, Dext can be used as a standalone tool for organizing your financial documents. It offers features for capturing, storing, and managing receipts and invoices, even if you don’t use QuickBooks or any other accounting software.
Which is easier to learn, Dext or QuickBooks?
Dext is generally considered easier to learn, especially if you’re primarily focused on receipt management. QuickBooks has more features, so it might take a bit longer to learn all its capabilities.
Does QuickBooks offer a free trial?
Yes, QuickBooks typically offers a free trial period for their different plans. This allows you to test out the software and see if it meets your business needs before committing to a paid subscription.
English 
Spanish 
Chinese 
German 
French 
Russian 
Portuguese 
Japanese 
Korean