How to Use Notta Like a Pro (2026 Guide)

Quick Start

This guide covers every Notta feature:

• Aan de slag — Create account and basic setup
• How to Use AI Transcription — Turn speech into text in 58 languages
• How to Use Summarizer — Get key points and action items fast
• How to Use Translation — Translate transcripts in real time
• How to Use Scheduler — Auto-join meetings and record hands-free
• How to Use Notta Bot — Let the bot capture every meeting
• How to Use AI Notes — Create structured recaps with one click
• How to Use Bilingual Transcription — Transcribe two languages at once
• How to Use AI Chat — Ask questions about your recordings
• How to Use AI Voice Recorder — Record and transcribe on the go

Time needed: 5 minutes per feature

Also in this guide: Pro Tips | Common Mistakes | Probleemoplossing | Prijzen | Alternatieven

Why Trust This Guide

I’ve used Notta for over 6 months and tested every feature covered here. This how to use Notta tutorial comes from real hands-on experience — not marketing fluff or vendor screenshots.

Notta is one of the most powerful AI meeting transcription tools available today.

But most users only scratch the surface of what it can do.

This guide shows you how to use every major feature.

Step by step, with screenshots and pro tips.

Notta Tutorial

This complete Notta tutorial walks you through every feature step by step, from initial setup to advanced tips that will make you a power user.

Notta

Turn meetings, interviews, and lectures into searchable tekst in seconds. Notta transcribes in 58 languages with up to 98% accuracy. Start free — no credit card required.

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Getting Started with Notta

Before using any feature, complete this one-time setup.

It takes about 3 minutes.

Now let’s walk through each step.

Step 1: Create Your Account

Go to notta.ai and click “Start for Free.”

Sign up with your email, Google, or Microsoft account.

No credit card is needed for the free plan.

✓ Checkpoint: Controleer uw inbox for a confirmation email.

Step 2: Download or Access the App

Notta works on web, iOS, Android, and Chrome extension.

For desktop, go to app.notta.ai in your browser.

For mobile, download the Notta app from App Store or Google Play.

Log in with your new account.

Here’s what the dashboard looks like:

✓ Checkpoint: You should see the main dashboard with your workspace.

Step 3: Complete Initial Setup

Connect your Google or Outlook calendar to enable auto-join.

Set your default transcription language in Settings.

Install the Chrome extension for browser-based transcription.

How to Use Notta AI Transcription

AI-transcriptie lets you turn any audio or video into searchable text in 58 languages.

Here’s how to use it step by step.

See AI Transcription in action:

Now let’s break down each step.

Step 1: Choose Your Input Method

Click “Record” for live audio or “Import” to upload a file.

Notta supports MP3, WAV, MP4, and many more formats.

Step 2: Select Your Language

Pick the transcription language from the dropdown menu.

Notta supports 58 languages including English, Japanese, and Spanish.

Here’s what this looks like:

✓ Checkpoint: You should see the language selector before recording starts.

Step 3: Start Transcription and Review

Click “Record and transcribe” or hit upload to begin processing.

Notta shows real-time text as it processes your audio.

Edit the transcript directly in the interface when finished.

How to Use Notta Summarizer

Samenvatter lets you get key points and action items from any transcript in seconds.

Here’s how to use it step by step.

See Summarizer in action:

Now let’s break down each step.

Step 1: Open a Completed Transcript

Go to your recordings list and click on any transcript.

The transcript must be fully processed before summarizing.

Step 2: Click the AI Summary Button

Find the “AI Summary” tab on the right side panel.

Click “Generate” to create your summary.

✓ Checkpoint: You should see chapters, key points, and action items appear.

Step 3: Export or Share the Summary

Click “Share” to send the summary to your team.

Export to Begrip, Slack, or download as PDF.

How to Use Notta Translation

Vertaling lets you translate transcripts into different languages in real time.

Here’s how to use it step by step.

See Translation in action:

Now let’s break down each step.

Step 1: Start a Recording or Open a Transcript

Begin a new recording or open an existing transcript.

Translation works for both live and recorded content.

Step 2: Enable Real-Time Translation

Toggle the “Real-time translation” switch in the upper right corner.

Select your target language from the dropdown.

✓ Checkpoint: Translated text should appear below each transcribed line.

Step 3: Review and Export the Translation

Check the translated text for accuracy after the session ends.

Export the bilingual transcript as PDF or SRT for subtitles.

How to Use Notta Scheduler

Planner lets you auto-join meetings and record them hands-free.

Here’s how to use it step by step.

See Scheduler in action:

Now let’s break down each step.

Step 1: Connect Your Calendar

Go to Settings and click “Connect Calendar.”

Choose Google Calendar or Outlook to sync your events.

Step 2: Set Auto-Join Preferences

Click “Meeting bot” in the top right corner of your dashboard.

Choose which meetings Notta should automatically join and transcribe.

✓ Checkpoint: Your upcoming meetings should show in the “Upcoming events” section.

Step 3: Let Notta Handle the Rest

Notta joins your scheduled meetings on Zoom, Teams, or Google Meet.

After each call, you’ll get a transcript and AI summary automatically.

How to Use Notta Bot

Notta Bot lets you automatically capture every meeting on Google Meet, Zoom, Teams, and Webex.

Here’s how to use it step by step.

See Notta Bot in action:

Now let’s break down each step.

Step 1: Enable the Meeting Bot

Click “Record online meeting” from your dashboard.

Paste your meeting link from Zoom, Teams, Meet, or Webex.

Step 2: Configure Bot Settings

Choose the transcription language and enable any AI features.

The bot will join the meeting and start recording automatically.

✓ Checkpoint: You should see “Notta Bot” appear as a participant in the meeting.

Step 3: Review Your Recording

After the meeting ends, find the recording in your workspace.

The full transcript with speaker labels is ready within minutes.

How to Use Notta AI Notes

AI-notities lets you create structured recaps with chapters and action items in one click.

Here’s how to use it step by step.

See AI Notes in action:

Now let’s break down each step.

Step 1: Open Any Completed Recording

Navigate to your recordings and click on a finished transcript.

AI Notes works on any recording that has been fully transcribed.

Step 2: Generate AI Notes

Click “AI Notes” in the right panel to generate your notes.

Notta creates chapters, key points, and action items automatically.

✓ Checkpoint: You should see organized notes with headers and bullet points.

Step 3: Edit and Share Your Notes

Edit the AI-generated notes to add your own context.

Share via link, export to Notion or Slack, or download as PDF.

How to Use Notta Bilingual Transcription

Bilingual Transcription lets you transcribe conversations in two languages at the same time.

Here’s how to use it step by step.

See Bilingual Transcription in action:

Now let’s break down each step.

Step 1: Start a New Recording

Click “Instant record” or “Record online meeting” from the dashboard.

This feature works for both live and uploaded recordings.

Step 2: Enable Bilingual Mode

On the transcription settings screen, select two languages.

Notta will detect and transcribe both languages in the conversation.

✓ Checkpoint: Both language labels should appear in the transcription settings.

Step 3: Review the Bilingual Transcript

After recording, both languages appear in the same transcript.

Each speaker’s language is detected and labeled separately.

How to Use Notta AI Chat

AI-chat lets you ask questions about your recordings and get instant answers.

Here’s how to use it step by step.

See AI Chat in action:

Now let’s break down each step.

Step 1: Open a Transcript

Navigate to any completed recording in your workspace.

Click on it to open the full transcript view.

Step 2: Open the AI Chat Panel

Click the “AI Chat” tab on the right side of the transcript.

Type your vraag, like “What were the action items discussed?

✓ Checkpoint: You should see a chat interface with a text input field.

Step 3: Get Answers and Follow Up

Notta scans the transcript and gives you a direct answer.

Ask follow-up questions to dig deeper into specific topics.

How to Use Notta AI Voice Recorder

AI Stem Recorder lets you record and transcribe audio on the go from your phone.

Here’s how to use it step by step.

See AI Stem Recorder in action:

Now let’s break down each step.

Step 1: Open the Notta Mobile App

Launch the Notta app on your iPhone or Android apparaat.

Tap the blue “+” button at the bottom center of the screen.

Step 2: Start Recording

Select “Record an Audio” and choose your transcription language.

Place your device near the speaker for the best results.

✓ Checkpoint: You should see the recording timer and live waveform display.

Step 3: Stop and Review Your Transcript

Tap the stop button when your recording is finished.

Notta processes the audio and shows the full transcript within minutes.

Notta Pro Tips and Shortcuts

After testing Notta for over 6 months, here are my best tips.

Toetsenbord sneltoetsen

Hidden Features Most People Miss

• Custom Vocabulary: Go to Settings → Custom Vocabulary to add industry-specific terms that boost accuracy.
• Chrome-extensie YouTube Transcriptie: Install the Notta Chrome extension to transcribe any YouTube video or webinar with one click.
• Folder Organization: Create folders by project or client to keep recordings organized and easy to find.

Notta Common Mistakes to Avoid

Mistake #1: Not Setting the Correct Language Before Recording

Mistake #2: Recording in Noisy Environments Without a Microphone

Mistake #3: Ignoring Custom Vocabulary for Technical Terms

Notta Troubleshooting

Problem: Notta Bot Doesn’t Join the Meeting

Cause: The meeting link may not be in your connected calendar, or the bot is disabled.

Repareren: Check that your calendar is connected in Settings. Make sure the meeting has a valid Zoom, Teams, or Meet link. Manually paste the link into “Record online meeting” if auto-join fails.

Problem: Transcription Accuracy Is Low

Cause: Background noise, poor microphone quality, or the wrong language selected.

Repareren: Use an external mic, reduce background noise, and double-check that the correct transcription language is selected before starting.

Problem: Uploaded File Won’t Transcribe

Cause: The file format may not be supported, or it exceeds the size limit.

Repareren: Convert your file to MP3 or WAV format. Check that the file is under the size limit for your plan. Try re-uploading the file.

📌 Opmerking: If none of these fix your issue, contact Notta support.

Wat is Notta?

Notta is an AI-powered transcription tool that turns meetings, interviews, and recordings into searchable text.

Think of it like having a personal note-taker who never misses a word and speaks 58 languages.

Watch this quick overview:

It includes these key features:

• AI-transcriptie: Convert speech to text in real time across 58 languages with up to 98% accuracy.
• Samenvatter: Get AI-generated summaries with key points and action items from any recording.
• Vertaling: Translate transcripts into multiple languages in real time during or after meetings.
• Scheduler: Auto-join your calendar meetings and transcribe them hands-free.
• Notta Bot: Een AI-assistent that joins Zoom, Teams, Meet, or Webex calls to record and transcribe.
• AI Notes: Generate structured meeting notes with chapters and action items in one click.
• Bilingual Transcription: Transcribe conversations in two languages at the same time.
• AI Chat: Ask questions about your recordings and get instant AI-powered answers.
• AI Voice Recorder: Record and transcribe in-person audio from your mobile device or Notta Memo.

For a full review, see our Notta review.

Notta Pricing

Here’s what Notta costs in 2026:

Gratis proefperiode: Yes — the free plan includes 120 transcription minutes per month with no credit card required.

Geld-terug-garantie: No official refund policy. Cancel anytime before your next billing cycle.

💰 Best Value: Pro plan — gives you enough minutes for daily use at just $8.17/month billed annually.

Notta vs Alternatives

How does Notta compare? Here’s the competitive landscape:

Quick picks:

• Best overall: Notta — best for multilingual teams needing accurate transcription
• Best budget: Fireflies AI — offers unlimited transcription on the free tier
• Best for beginners: Notion — simple interface with powerful note-taking
• Best for sales teams: Fireflies AI — CRM integrations with Salesforce and HubSpot

🎯 Notta-alternatieven

Looking for Notta alternatives? Here are the top options:

• 🚀 Microsoft OneNote: Free note-taking app that integrates perfectly with Microsoft 365 and works across all apparaten.
• 💰 Sembly: AI meeting assistant that records, transcribes, and generates smart summaries for teams.
• 🎨 Begrip: All-in-one workspace for notes, docs, and project management with AI writing tools built in.
• ⚡ Vuurvliegjes AI: Free unlimited transcription with CRM integrations, topic tracking, and team collaboration features.
• 🔒 Klik omhoog: Project management platform with built-in AI, docs, and task tracking for busy teams.
• 🧠 Capaciteiten: Personal knowledge management tool that connects your notes, tasks, and ideas in one place.
• 👶 Taskade: Beginner-friendly AI workspace with real-time collaboration, mind maps, and task automatisering.
• 🏢 Notejoy: Team note-taking tool designed for fast collaboration with simple organization and sharing.
• 🔧 Ambacht: Beautiful document editor for Apple users with rich formatting and native sharing options.
• 🌟 MeetGeek: AI meeting assistant with deep analytics, speaker insights, and automated meeting workflows.
• ⭐ Mem AI: AI-powered note-taking that auto-organizes your thoughts and surfaces relevant information.
• 🎯 Evernote: Classic note-taking app with powerful search, web clipping, and document scanning features.

For the full list, see our Notta-alternatieven guide.

⚔️ Notta Compared

Here’s how Notta stacks up against each competitor:

• Notta versus Microsoft OneNote: Notta wins on transcription and multilingual support. OneNote is better for general note-taking within Microsoft 365.
• Notta versus Sembly: Both are AI meeting tools, but Notta supports 58 languages while Sembly focuses more on team insights.
• Notta versus Notie: Notion is a broader workspace tool. Notta is purpose-built for transcription and meeting notes.
• Notta versus Fireflies AI: Fireflies offers unlimited free transcription. Notta wins on language support with 58 languages.
• Notta versus ClickUp: ClickUp is a project management tool with some AI. Notta is focused on audio transcription.
• Notta versus capaciteiten: Capacities is for personal knowledge. Notta is for recording and transcribing conversations.
• Notta versus Taskade: Taskade handles team workflows and tasks. Notta handles meeting transcription and AI notes.
• Notta versus Notejoy: Notejoy is a lightweight team notes app. Notta adds AI transcription and audio recording.
• Notta versus Craft: Craft is a beautiful doc editor for Apple. Notta is cross-platform and focused on audio-to-text.
• Notta versus MeetGeek: MeetGeek offers deeper meeting analytics. Notta offers broader language support and mobile recording.
• Notta versus Mem AI: Mem AI auto-organizes notes with AI. Notta is built around live and recorded audio transcription.
• Notta versus Evernote: Evernote is a classic notes tool. Notta adds real-time transcription and AI meeting features.

Start Using Notta Now

You learned how to use every major Notta feature:

• ✅ AI Transcription
• ✅ Summarizer
• ✅ Translation
• ✅ Scheduler
• ✅ Notta Bot
• ✅ AI Notes
• ✅ Bilingual Transcription
• ✅ AI Chat
• ✅ AI Voice Recorder

Next step: Pick one feature and try it now.

Most people start with AI Transcription.

It takes less than 5 minutes.

Veelgestelde vragen

How do I use Notta?

Sign up for a free account at notta.ai. Then click “Record” for live audio, “Import” to upload a file, or paste a meeting link to let Notta Bot join your call. After recording, Notta gives you a full transcript with speaker labels and timestamps.

What is Notta app used for?

Notta is used to transcribe meetings, interviews, lectures, and recordings into searchable text. It also creates AI summaries, translates in 58 languages, and generates meeting notes with action items. Teams use it for sales calls, consulting, education, and research.

Is Notta AI easy to learn?

Yes. Notta has a clean, simple interface that takes about 5 minutes to learn. The onboarding process is straightforward. Most users start transcribing on their first session without any training or tutorials.

How to use Notta to transcribe a YouTube video?

Install the Notta Chrome extension from the Chrome Web Store. Open the YouTube video you want to transcribe. Click the Notta extension icon and select “Transcribe.” Notta will capture the audio and create a full transcript you can edit and export.

How to use Notta for free?

Go to notta.ai and click “Start for Free.” No credit card is required. The free plan gives you 120 transcription minutes per month with a 3-minute limit per recording. You can transcribe, edit, and organize notes without paying anything.

Is Notta AI better than human transcription?

Notta claims up to 98% accuracy in good audio conditions. For most bedrijf meetings and interviews, it performs well. However, human transcription may still be better for heavy accents, noisy environments, or highly technical content.

Is Notta AI safe to use?

Yes. Notta is SOC 2 Type II and ISO 27001 certified. It also complies with GDPR and encrypts gegevens on AWS servers. Enterprise plans offer additional security controls and the option to opt out of AI training on your data.

How much does the Notta app cost?

Notta offers a free plan at $0/month. The Pro plan costs $8.17/month when billed annually. The Business plan is $16.67/month per user. Enterprise pricing is custom based on team size and needs.

Does Notta use a bot?

Yes. Notta Bot is an AI assistant that joins your Zoom, Google Meet, Microsoft Teams, or Webex meetings automatically. It records the audio, transcribes the conversation, and creates AI-generated notes and summaries after the call ends.

What is better than Notta?

It depends on your needs. Fireflies AI offers unlimited free transcription. MeetGeek provides deeper meeting analytics. Otter AI has a larger free tier. Notion is better as an all-in-one workspace. See our full comparison table above for details.