Do you ever feel swamped with notes? It’s a common problem.
Taking good notes is hard, and then finding what you need later.
Even harder! This can make you less productive and even miss important details.
But what if there was a better way?
Imagine tools that can help you take notes smarter.
In this article, we’ll dive into the 9 best AI note taking apps and see how they can boost your productivity in 2025
Keep reading to find out!
What are the Best AI Note Taking App?
It’s tough to keep track of everything these days.
You probably have notes everywhere – on paper, on your computer, in different apps.
It can feel messy! Luckily, AI note-taking apps can help.
They use smart technology to organize your thoughts.
Ready to see which ones can help you get more done?
Here’s our list of top recommendations for 2025.
1. Sembly
Sembly is awesome for meetings.
It joins your calls, takes notes, and can even tell you who said what.
It’s like having a super smart assistant for every meeting you have!
Unlock its potential with our Sembly tutorial.
Key Benefits
- Transcription Accuracy: Offers highly accurate meeting transcriptions.
- Action Item Detection: Automatically identifies action items from discussions.
- Smart Meeting Summaries: Provides concise AI-powered summaries of your meetings.
- Speaker Identification: Distinguishes between different speakers in a conversation.
- Integrates with Calendars: Syncs easily with your calendar for automatic joining.
Pricing
There are a few options (Billed Annually).
- Personal: $0/month
- Professional: $10/month
- Team: $20/month
- Enterprise: Custom Pricing
Pros
Cons
2. Notion AI
Notion AI is part of the Notion app you might already know.
It helps you write better notes, summarize long documents, and even brainstorm new ideas.
It’s great for organizing all your thoughts in one place.
Unlock its potential with our Notion AI tutorial.
Key Benefits
- Integrated Writing Assistant: Helps you write, brainstorm, and edit content seamlessly.
- Q&A Feature: Get answers from your workspace content by asking questions.
- Content Summarization: Quickly summarizes long documents and meeting notes.
- Grammar and Spelling Check: Improves the clarity and accuracy of your text.
- Multi-Language Support: Understands and generates text in various languages.
Pricing
- Free: Great for individuals.
- Plus: $10/seat/month
- Business Plan: $15/seat/month
- Enterprise Plan: Contact them for custom pricing.
Pros
Cons
3. Fireflies AI
Fireflies AI is another fantastic tool for meetings.
It records, transcribes, and summarizes your calls.
It also pulls out action items, so you know exactly what to do next.
Unlock its potential with our Fireflies AI tutorial.
Key Benefits
- High Transcription Accuracy: Over 90% accurate transcriptions for meetings.
- AI Super Summaries: Generates personalized summaries, action items, and notes.
- Conversation Intelligence: Analyzes meetings to improve performance and coach teams.
- Automated Meeting Notes: Sends meeting recaps automatically after calls.
- Extensive Integrations: Works with Zoom, Google Meet, Teams, HubSpot, and more.
Pricing
All plans will be billed annually.
- Free: $0/month
- Pro ($10/month): 8,000 minutes of storage per seat, full features, priority customer support
- Business ($19/month): Unlimited storage, advanced features like custom vocabulary and topic trackers
- Enterprise ($39/month): Unlimited transcription and all features.
Pros
Cons
4. Capacities
Capacities helps you build a “second brain” for your ideas.
It’s more than just notes; it links your thoughts together.
This helps you see how things connect and spark new ideas.
Unlock its potential with our Capacities tutorial.
Key Benefits
- Networked Note-Taking: Creates a web of interconnected thoughts and notes.
- AI Assistant: Dynamically interacts with your notes to answer questions and spark ideas.
- Contextual Backlinks: Provides rich contextual information for linked notes.
- Custom Object Types: Create your categories for organizing information.
- Cross-Platform Availability: Access your notes on all major devices, including offline mode.
Pricing
- Basic: Get started, basic features.
- Pro: $9.99/month
- Beliver: $12.49/month
Pros
Cons
5. ClickUp
ClickUp is a powerful tool that does a lot.
Its AI features help with note-taking, like transcribing meetings and pulling out key details.
It’s really good for managing projects and tasks alongside your notes.
Unlock its potential with our ClickUp tutorial.
Our Take
With over 100,000 teams actively using ClickUp, data indicates an 80% improvement in user productivity. Experience the benefits firsthand with ClickUp.
Key Benefits
- AI Summarization: Summarizes tasks, comments, and project activity.
- Automated Updates: Generates high-level project updates automatically.
- AI Content Creation: Helps brainstorm ideas and draft various types of content.
- Customizable Workflows: Adapts to your specific team processes.
- Integrated Time Tracking: Track time directly within tasks with detailed reports.
Pricing
- Free: Best for personal use.
- Unlimited: $7/user.
- Business: $12/user.
- Enterprise: Contact them for custom pricing based on your requirements.
Pros
Cons
6. Taskade
Taskade is super flexible.
It helps you outline projects, break down tasks, and summarize long texts.
Its AI assistant can even help you brainstorm and generate content.
Unlock its potential with our Taskade tutorial.
Key Benefits
- AI-Powered Workflows: Automate tasks and help generate content.
- Real-time Collaboration: Work together on notes, projects, and mind maps.
- Integrated Video Conferencing: Communicate and collaborate without switching apps.
- Project Templates: Offers templates for various project types to get started quickly.
- Mind Mapping Capabilities: Visualize ideas and project structures easily.
Pricing
Taskade offers a few plans. There’s a free option to start. (Billed Annually)
- Free Plan: $0/month
- Pro Plan: $10/month
- Team: $50/month
- Enterprise: Custom pricing
Pros
Cons
7. Notejoy
Notejoy is a fast and simple note-taking app.
It lets you capture notes quickly, organize them in notebooks, and collaborate with others.
It’s easy to search and find what you need.
Unlock its potential with our Notejoy tutorial.
Key Benefits
- Seamless Team Collaboration: Real-time editing and threaded discussions.
- Fast Search: Quickly find information across all your notes and libraries.
- Simple Interface: Very easy to use with a clean design.
- Public Note Sharing: Share notes with anyone via a link.
- Version History: Tracks changes, allowing you to see previous versions of notes.
Pricing
Notejoy offers different plans. Here’s a quick look: (Annually Billed)
- Free Plan: You get basic features. Great for personal use.
- Solo Plan ($4 per user/month): This plan offers more storage.
- Plus Plan ($8/month): For larger companies. It has advanced tools.
- Premium ($12/month): Up to 1GB per file upload.
Pros
Cons
8. Notta
Notta focuses on turning audio and video into text.
It’s great for transcribing meetings, interviews, or lectures.
Notta can also summarize these into quick, easy-to-read notes.
Unlock its potential with our Notta tutorial.
Key Benefits
- High-Accuracy Transcription: Turns audio into text very accurately.
- Supports Live Recording: Records meetings as they happen.
- Generates Summaries: Get quick recaps of discussions.
- Multi-language Support: Works with many languages (58 for transcription, 42 for translation).
- Speaker Identification: Tells you who is speaking.
Pricing
Notta has different plans to fit your needs: (Billed Annually)
- Free Plan: $0/seat/month
- Pro Plan: $8.17/seat/month
- Business Plan: $16.67/seat/month
- Enterprise Plan: Custom pricing based on your needs.
Pros
Cons
9. Craft
Craft helps you create beautiful documents and organize your ideas.
It has a built-in AI assistant to help you write, summarize, and even brainstorm.
It’s perfect for personal journals or work projects.
Unlock its potential with our Craft tutorial.
Our Take
Over 50,000 people use Craft to organize their work. Want to see what the hype is about? Give Craft a try and see the difference yourself.
Key Benefits
- AI Content Generation: Helps in drafting and expanding written content.
- Automatic Summaries: Provides quick summaries of conversations and documents.
- AI Scoring: Automates call coaching and scores against your process using AI.
- Flexible Block Editor: Create diverse content with rich formatting options.
- Beautiful Design: Focuses on an aesthetically pleasing writing and reading experience.
Pricing
- Starter Plan: Free
- Plus Plan: $8/month
- Family: $15/month
- Team: $50/month
- Business: $250/month
Pros
Cons
What to look for when choosing AI note-taking apps?
- Accuracy: Your notes need to be correct, especially transcriptions.
- AI Summary: The app should condense long notes into clear, quick insights.
- Ease of Use: A simple, clean, and intuitive interface is key.
- Integrations: It should work well with other tools you already use.
- Privacy & Security: Make sure your sensitive information is protected.
- Cross-Device Sync: Access your notes anywhere, on any device.
- Customization: Look for templates or ways to personalize your note-taking.
- Searchability: Easily find what you need within your notes.
- Collaboration: If you work with others, look for sharing and real-time editing features.
How can AI note-taking apps boost your productivity?
AI note-taking apps can really change how you work.
Think about it: during a meeting, you can just listen and focus.
The app will write down everything for you, so you don’t miss anything important.
This means you can be more present and contribute more.
These apps also make your notes smarter.
They can quickly read through long notes and give you a summary.
This saves you tons of time.
Plus, they can highlight important tasks or ideas, so you know exactly what to do next.
Finding old notes is also much easier.
Instead of digging through piles of papers or digital files, you can just search.
The AI helps you find exactly what you need in seconds.
This lets you get back to your work faster and stay super organized.
Buyers Guide
We carefully researched to find the best AI note-taking apps. Here’s how we did it:
Exact keywords we used in our search included: platform, AI meeting assistant, software, AI tool, Zoom, AI note-taker, meeting notes, free plan, taker, action items, assistant, Microsoft Teams, AI chat, AI assistant, AI features, Google Meet, Microsoft.
We looked at each product based on these important factors:
- Pricing: We checked how much each product costs, looking for free plan options and overall value.
- Features: We found the best features of each product, especially their AI features, like AI summary, automatic transcription, and action items.
- Negatives: We noted anything that was missing or could be improved for each app.
- Support or Refund: We checked if they offered a community, support, or a refund policy.
Wrapping Up
That’s it! We’ve shown you the 9 Best AI Note Taking Apps.
They can really help you get more done in 2025. These tools are super smart.
They handle your meetings and organize your thoughts.
We also talked about how to pick an app.
Look for one that’s easy to use and keeps your info safe.
Picking the right AI note app saves time. It makes your work easier.
We did all the looking for you. We checked prices and features.
We even noted what was missing.
Our goal is to help you find the best tool.
It will make your notes super good. Ready to try one and see?
Frequently Asked Questions
What are AI note-taking apps?
AI note-taking apps use smart tech to help you take and organize notes. They can transcribe speech, summarize text, and even find important details. This makes note-taking faster and more helpful for you.
How do AI note-taking apps make me more productive?
They save you time! These apps can take notes for you during meetings. They can also quickly summarize long texts and help you find information fast. This frees you up to focus on important tasks.
Are AI note-taking apps safe to use?
Most good AI note-taking apps have strong security. They use encryption to protect your data. Still, always check their privacy policy. Make sure they don’t share your private info without your say-so.
Can AI note-taking apps work with other tools?
Many AI note-taking apps can connect with tools you already use. This includes apps like Zoom, Google Meet, and Microsoft Teams. This makes it easy to bring your notes into your daily work.
Are there any free AI note-taking apps?
Yes, some AI note-taking apps offer free plans. These plans might have limits on features or usage. But they are a great way to try out the app & see if it fits your needs before paying.
