Quick Start
This guide covers every Wotter feature:
- Getting Started — Create your account and complete basic setup
- How to Use AI-Powered Surveys — Replace long annual questionnaires with short pulse questions people finish
- How to Use Real-Time Data — Watch responses land as they happen instead of waiting weeks
- How to Use ROI Calculator — Put a real number on what disengagement and turnover cost
- How to Use Team Manager — Group people by department, site or shift for accurate results
- How to Use Real Time Insights — Spot the patterns behind the numbers and the teams at risk
- How to Use Survey Question — Write, edit and reorder the individual questions inside a pulse
- How to Use Wottsby — Turn raw results into plain-English actions you can hand over
- How to Use Timeline — Track sentiment across months against real company events
- How to Use Engagement — Monitor your overall score and the components behind it
Time needed: 5 minutes per feature
Also in this guide: Pro Tips | Common Mistakes | Troubleshooting | Pricing | Alternatives
Why Trust This Guide
I have used Wotter daily for six months and tested every feature covered here.
This tutorial comes from first-hand use, not vendor screenshots or marketing copy.
The wow moment came in month two, when Wotter flagged a quiet drop in a team I would have sworn was fine.
Wotter is an employee engagement platform for organizations.
One quick note before we dive in.
Wotter is not Otter, the transcription service, and it has nothing to do with tracking how much water you drink.
It runs short, regular pulse questions instead of long annual surveys, and helps organizations spot workplace culture trends early.
The pulses are short enough to feel almost fun, which is why people keep answering them.
Most users only ever touch two or three of its tools.
This How to Use Wotter guide shows you how to use every major feature, step by step, with screenshots and pro tips.
Wotter Tutorial
This complete how to use Wotter tutorial walks you through every feature, from the first sign up to the advanced techniques that make you a power user.
Wotter
Turn quiet frustration into changes your staff can see. Wotter runs two-minute pulse surveys, protects anonymity, and flags at-risk teams before anyone hands in their notice. Pricing starts at £4 per person per month.
Getting Started with Wotter
Before using any feature, complete this one-time setup.
It takes about three minutes.
Here is my personal experience with the platform first:
Now let’s walk through each step.
Step 1: Create Your Account
Go to Wotter’s website.
Click Sign Up or Book a Demo, depending on your company size.
Enter your work email address and create a password.
✓ Checkpoint: Check your inbox for a confirmation email.
Step 2: Access the Dashboard
Wotter runs in the browser, so there is nothing to download or install.
Log in with your new account.
Here’s what the dashboard looks like:
✓ Checkpoint: You should see the main dashboard with an empty engagement score.
Step 3: Complete Initial Setup
Upload your staff list, set your pulse frequency, and choose a start date.
The onboarding wizard covers all three in under two minutes, and most people find the layout intuitive enough to finish without help.
✅ Done: You’re ready to use any feature below.
How to Use Wotter AI-Powered Surveys
AI-Powered Surveys lets you swap long annual questionnaires for short pulse questions your team will actually finish.
Here’s how to use it step by step.
Step 1: Open the Surveys Tab
From the dashboard, click Surveys, then New Pulse.
Wotter includes a library of pre-written surveys, so you rarely start from a blank page.
Step 2: Pick Your Question Set
Choose a ready-made set, or let the AI create one from your goals.
Here’s what this looks like:
✓ Checkpoint: Your draft questions appear in a list with an estimated completion time.
Step 3: Set the Send Schedule
Choose weekly or fortnightly, pick a send time, then click Launch.
✅ Result: Your first pulse survey is live and collecting anonymous feedback.
💡 Pro Tip: Keep each pulse under two minutes. Response rates fall sharply once a survey runs long.
How to Use Wotter Real-Time Data
Real-Time Data lets you watch responses land as they happen, instead of waiting weeks for a report.
Here’s how to use it step by step.
Step 1: Open the Live Feed
Click Data in the left sidebar.
Responses appear within seconds of being submitted.
Step 2: Filter by Team or Time
Use the date range and team filters to narrow the view.
Here’s what this looks like:
✓ Checkpoint: The chart updates instantly whenever you change a filter.
Step 3: Export What You Need
Click Export to pull a file for your next HR meeting.
✅ Result: You are working from current engagement data, not last quarter’s snapshot.
💡 Pro Tip: Check the feed the morning after a pulse closes. That is when most written comments arrive.
How to Use Wotter ROI Calculator
ROI Calculator lets you put a real number on what disengagement and staff turnover cost your business.
Here’s how to use it step by step.
Step 1: Enter Your Headcount
Type your team size and average salary into the two input fields.
Step 2: Add Your Turnover Rate
Enter how many people left over the last twelve months.
Here’s what this looks like:
✓ Checkpoint: An estimated annual cost of turnover appears beside your inputs.
Step 3: Share the Result
Download the summary and send it to your finance lead.
✅ Result: You have a costed case for taking engagement seriously.
💡 Pro Tip: Run the calculator twice a year. Watching that number fall is the simplest way to prove the tool pays for itself.
How to Use Wotter Team Manager
Team Manager lets you group people by department, site or shift so results reflect how your company actually works.
Here’s how to use it step by step.
Step 1: Create Your Teams
Click Team Manager, then Add Team, and name each group.
Shift workers, night staff and parents racing home to kids can each sit in their own group.
Step 2: Assign People
Upload a staff file or invite users by email address.
Here’s what this looks like:
✓ Checkpoint: Every person shows a team badge next to their name.
Step 3: Set Manager Access
Give team leads view-only access to their own results.
✅ Result: Each manager sees their own area without seeing anyone else’s.
💡 Pro Tip: Keep teams above five people. Smaller groups get hidden automatically to protect anonymity.
How to Use Wotter Real Time Insights
Real Time Insights lets you spot the patterns behind the numbers, including which teams are drifting toward the exit.
Here’s how to use it step by step.
Step 1: Open the Insights Panel
Click Insights from the main menu.
Step 2: Review the Flagged Trends
Wotter highlights any team whose sentiment dropped across two pulses running.
Here’s what this looks like:
✓ Checkpoint: Flagged teams sit at the top of the list with a coloured risk marker.
Step 3: Dive Into the Detail
Click a flag to read the anonymous comments sitting behind it.
✅ Result: You can address a problem while it is still small and fixable.
💡 Pro Tip: Wotter tracks patterns to predict potential staff departures before they happen. Treat two consecutive drops as your cue to talk.
How to Use Wotter Survey Question
Survey Question lets you write, edit and reorder the individual questions inside any pulse survey.
Here’s how to use it step by step.
Step 1: Open a Draft Pulse
Click any unsent survey, then choose Edit Questions.
Step 2: Choose a Question Type
Pick an agree or disagree scale, a rating, or open text.
Here’s what this looks like:
✓ Checkpoint: Your new question appears in the body of the survey preview.
Step 3: Save and Reorder
Drag questions into the order you want, then click Save.
✅ Result: Your survey asks exactly what your team needs to understand.
💡 Pro Tip: Add one open text question to every pulse. That single box produces the most valuable feedback you will get.
How to Use Wotter Wottsby
Wottsby lets you turn raw results into plain-English actions you can hand straight to a manager.
Here’s how to use it step by step.
Step 1: Open Wottsby
Click the Wottsby icon in the bottom corner of any screen.
Step 2: Ask a Plain Question
Type something like: why has morale dropped in the sales team?
Here’s what this looks like:
✓ Checkpoint: Wottsby replies with a short summary and two or three suggested actions.
Step 3: Send the Action to a Lead
Click Assign to pass the suggested next step to the right manager.
✅ Result: You finish the session with a next step, not just another chart.
💡 Pro Tip: Ask Wottsby to explain a result as if you were new to HR. The plain version is usually the one worth sharing.
How to Use Wotter Timeline
Timeline lets you see how sentiment has moved across months, so you can connect changes to real events.
Here’s how to use it step by step.
Step 1: Open the Timeline View
Click Timeline in the top navigation.
Step 2: Add Event Markers
Mark restructures, pay reviews or new policies on the chart.
Here’s what this looks like:
✓ Checkpoint: Your markers appear as vertical lines against the sentiment curve.
Step 3: Compare Two Periods
Select any two dates to see what changed between them.
The side-by-side view shows the state of each team before and after.
✅ Result: You can prove which changes improved morale and which quietly damaged it.
💡 Pro Tip: Mark every leadership announcement. The dip or the lift usually shows up within two pulses, and that added context is what makes the Timeline worth checking.
How to Use Wotter Engagement Tool
Engagement lets you track your overall score and see whether people feel genuinely engaged or merely present.
Here’s how to use it step by step.
Step 1: Open the Engagement Score
Click Engagement on the dashboard.
Step 2: Break the Score Down
Expand each of the components sitting behind the headline number.
Here’s what this looks like:
✓ Checkpoint: Separate scores appear for recognition, workload and trust.
Step 3: Set a Target
Choose a realistic score to aim for this quarter.
✅ Result: Your whole company has one number to rally around.
💡 Pro Tip: Share the score openly, including the bad quarters. People stop answering honestly when only good news gets posted.
Wotter Pro Tips and Shortcuts
After six months of working with Wotter, here are the tips I share with every new HR lead.
Keyboard Shortcuts
| Action | Shortcut |
|---|---|
| Open global search | Ctrl + K |
| Create a new pulse | N |
| Close the current panel | Esc |
| Refresh live data | R |
Shortcuts change between browser versions, so check the in-app help menu for the updated list, which sits alongside the rest of Wotter’s setup resources.
Hidden Features Most People Miss
- Pre-Written Survey Library: A full set of ready questions covering onboarding, workload and management skills, so you can launch a valuable pulse in one minute.
- Anonymous Suggestions: Staff can post ideas and raise issues between surveys, which catches problems that a fixed question set would never cover. It is the feature I love most.
- Harassment Monitoring Module: A separate reporting route for sexual harassment concerns, giving people a safe way to report something serious without exposing themselves.
Wotter Common Mistakes to Avoid
Mistake #1: Running One Long Survey a Year
❌ Wrong: Sending a forty-question annual survey and hoping people finish it honestly.
✅ Right: Run short weekly or fortnightly pulses. Wotter is built around that rhythm, and completion rates stay far higher.
Mistake #2: Collecting Feedback and Changing Nothing
❌ Wrong: Reading the dashboard each month while the same complaints continue to appear.
✅ Right: Pick one issue per month, fix it, then post what changed and say thanks. People answer honestly when they see things improve. Over the course of a year, that habit lifts morale further than any perk budget.
Mistake #3: Filtering Results Until Anonymity Breaks
❌ Wrong: Slicing the data by team, site and role until only two people sit in the group.
✅ Right: Keep every group above five. Wotter hides smaller groups on purpose, and that is exactly why staff trust the service.
Wotter Troubleshooting
Problem: Response Rates Keep Falling
Cause: Surveys are too long, or nothing visible has changed since the last round.
Fix: Cut the pulse to four questions and highlight one improvement you made from the previous set of comments.
Problem: A Team’s Results Are Hidden
Cause: That team sits below the minimum size, so Wotter hides it to protect anonymity.
Fix: Merge the group with a related team in Team Manager, or wait until headcount grows.
Problem: Invite Emails Never Arrive
Cause: Corporate spam filters block the sender, which shows up as a delivery error in the admin log.
Fix: Ask IT to allow the Wotter sending domain, then resend the invites from the Team Manager screen.
📌 Note: If none of these fix your issue, contact Wotter support.
What is Wotter?
Wotter is a team management tool that turns short, regular check-ins into changes your staff can actually see.
Think of it like a fitness tracker for workplace culture, keeping a finger on the pulse rather than weighing you once a year.
It gives employees a genuine voice, because they can bottle up less and say more when nobody can trace the comment back to them.
Watch this quick overview video:
It includes these key features:
- AI-Powered Surveys: Replace long annual questionnaires with short pulse questions people finish
- Real-Time Data: Watch responses land as they happen instead of waiting weeks
- ROI Calculator: Put a real number on what disengagement and turnover cost
- Team Manager: Group people by department, site or shift for accurate results
- Real Time Insights: Spot the patterns behind the numbers and the teams at risk
- Survey Question: Write, edit and reorder the individual questions inside a pulse
- Wottsby: Turn raw results into plain-English actions you can hand over
- Timeline: Track sentiment across months against real company events
- Engagement: Monitor your overall score and the components behind it
For a full review, see our Wotter review.
Wotter Pricing
Here’s what Wotter costs in 2026:
| Plan | Price | Best For |
|---|---|---|
| Standard | £4/person/month | Small teams starting with regular pulse check-ins |
| Wottsby Pro | £7/person/month | HR leads who want the AI assistant and deeper insights |
| Enterprise | Contact for Price | Large organizations needing custom rollout and support |
Free trial: No public free plan. Wotter runs demos and trials on request, so you sign up through their team.
Money-back guarantee: Not advertised. Billing is monthly per person, so you can cancel without a long contract.
💰 Best Value: Standard — it covers surveys, dashboards and the ROI Calculator, which is everything most companies need in year one.
Wotter vs Alternatives
How does Wotter compare? Here’s the competitive landscape:
Watch this comparison video:
| Tool | Best For | Price | Rating |
|---|---|---|---|
| Wotter | Anonymous pulse feedback | £4/mo | ⭐ 4.6 |
| Lattice | Engagement plus performance | $11/mo | ⭐ 4.5 |
| Culture Amp | Benchmarking and analytics | Custom | ⭐ 4.6 |
| 15Five | Manager check-ins | $4/mo | ⭐ 4.5 |
| Leapsome | All-in-one HR modules | $8/mo | ⭐ 4.5 |
| Officevibe (Workleap) | Simple weekly pulses | $5/mo | ⭐ 4.4 |
| Vantage Circle | Rewards and recognition | Custom | ⭐ 4.5 |
| Workvivo by Zoom | Internal communications | Custom | ⭐ 4.6 |
Quick picks:
- Best overall: Wotter — short pulses, real anonymity and turnover prediction in one place
- Best budget: 15Five — low per-user cost for teams that mainly need weekly check-ins
- Best for beginners: Officevibe (Workleap) — the simplest setup if this is your first survey tool
- Best for enterprise benchmarking: Culture Amp — deep comparison data across thousands of customers
🎯 Wotter Alternatives
Looking for Wotter alternatives? Here are the top options:
- 🚀 Lattice: Pairs engagement surveys with goals and reviews, so performance and sentiment sit in one place for growing companies.
- 🏢 Culture Amp: Deep benchmarking against thousands of companies, backed by people scientists who help you read the results properly.
- 💰 15Five: Weekly check-ins plus one-to-one agendas, built around manager coaching rather than company-wide culture tracking.
- 🧠 Leapsome: Modular platform covering surveys, learning and reviews, with strong automation for European HR teams.
- 👶 Officevibe (Workleap): Very simple weekly pulses with clear manager prompts, a great choice for first-time users of survey tools.
- 🌟 Vantage Circle: Recognition and rewards first, with perks, discounts and peer shout-outs that lift daily morale.
- 📊 Workvivo by Zoom: An internal social feed for company news, comments and posts, keeping distributed staff connected day to day.
For the full list, see our Wotter alternatives guide.
⚔️ Wotter Compared
Here’s how Wotter stacks up against each competitor:
- Wotter vs Lattice: Lattice bundles performance reviews in. Wotter wins if you only want honest, frequent feedback without the extra admin.
- Wotter vs Culture Amp: Culture Amp has richer benchmarks. Wotter is faster to set up and far cheaper for teams under 200 people.
- Wotter vs 15Five: 15Five focuses on manager habits. Wotter focuses on anonymous signal, including issues staff would never raise face to face.
- Wotter vs Leapsome: Leapsome covers more ground. Wotter is the better pick when engagement is the only problem you need to address.
- Wotter vs Officevibe (Workleap): Officevibe is easier for absolute beginners. Wotter gives you sharper turnover prediction and a proper ROI Calculator.
- Wotter vs Vantage Circle: Vantage Circle rewards people. Wotter tells you why morale moved, which matters before you spend on perks.
- Wotter vs Workvivo by Zoom: Workvivo is a communication tool. Wotter is a measurement tool, so many companies run both side by side.
Start Using Wotter Now
You learned how to use every major Wotter feature:
- ✅ AI-Powered Surveys
- ✅ Real-Time Data
- ✅ ROI Calculator
- ✅ Team Manager
- ✅ Real Time Insights
- ✅ Survey Question
- ✅ Wottsby
- ✅ Timeline
- ✅ Engagement
Next step: Pick one feature and try it now.
Most people start with AI-Powered Surveys.
It takes less than five minutes, and the first honest piece of feedback usually lands the same day.
Finally, tell people what you changed, because that is what keeps the next round of answers honest.
Frequently Asked Questions
How does Wotter ensure employee anonymity?
Responses are stripped of names and grouped by team. Teams below the minimum size stay hidden. Staff can voice concerns without fear of judgment or exposure.
What is the Core24 Framework?
It is Wotter’s 24-point model covering the aspects of work that drive engagement, from workload to recognition. Pulse questions map to it, keeping scores comparable over time.
Is Wotter suitable for small teams?
Yes, though groups under five get hidden to protect anonymity. Small companies usually run one combined pulse rather than splitting results by department.
How does Wotter’s AI differ from basic survey tools?
Basic tools collect answers. Wotter writes questions, flags at-risk teams and suggests actions through Wottsby, so you finish with next steps rather than a spreadsheet.
Does Wotter integrate with our existing HR tech stack?
Yes. Wotter connects to common HR and payroll systems for staff syncing, and supports file import. Ask their team to confirm your specific setup.
English 
Spanish 
Chinese 
German 
French 
Arabic 
Russian 
Portuguese 
Japanese 
Korean 
Italian 
Turkish 
Dutch 
Polish 
Indonesian 
Thai 
Vietnamese 