How to Use Craft: A Beginner’s Guide in 2025

Do you ever feel like your notes and ideas are a big mess?

What if there was a simple way to keep everything neat and easy to find?

Craft is that tool! It helps you put all your ideas, notes, and plans in one tidy spot.

In 2025, Craft is the smart way to get organized and make your workflow better.

This guide will show you how to use Craft.

Getting Started with Craft

Ready to jump into Craft?

It’s pretty easy to get started.

Think of it like setting up a new game or a fun app on your tablet.

Downloading and Setting Up Craft

First, you need to get the Craft app.

You can find it in a few places:

• App Stores: If you have an Apple device like an iPhone, iPad, or Mac, you can get Craft from the App Store. Just search for “Craft Docs.”
• Web: You can also use Craft right in your web browser. Just go to their website. This works on any computer.

Once you find it, just click to download and install. It’s usually a quick process. Follow the simple steps on your screen. You might need to make an account, but that’s just like signing up for other apps you use.

Creating Your First Space

Now that you have Craft, let’s make your first “Space.” What’s a Space? Think of it like a big, main folder for all your work on a certain topic.

• How to Make One: When you open Craft, you’ll see an option to create a new Space. Click that!
• Give it a Name: You’ll want to give your Space a good name. For example, if you’re working on a school project about space, you might name it “Space Project.” If it’s for your personal ideas, maybe “My Ideas.” Choose a name that helps you know what’s inside.

Your first Space is now ready! This is where all your cool ideas and notes will live.

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Pages and Blocks

Now that you have your Space set up, let’s talk about the two most important parts of Craft: Pages and Blocks.

Think of these as the paper and the different kinds of LEGO you use to build your ideas.

Pages

Imagine a page in Craft like a blank piece of paper. It’s where you’ll write down your thoughts, stories, or notes.

• What are Pages? Pages are like individual documents inside your Space. You’ll have one page for each idea, meeting note, or school assignment.
• How to Make a New Page: It’s super simple! In your Space, you’ll see a button or a quick way to add a “New Page.” Just click it!
• Name Your Page: Just like your Space, give your page a clear name. If you’re taking notes on your science class, maybe call it “Science Class Notes – Forces.” Good names help you find things later.

Blocks

Now, let’s talk about Blocks. This is what makes Craft special! Everything you put on a page is a “Block.”

• What are Blocks? Blocks are like different types of building pieces. A sentence you type is a block. A picture you add is a block. A list of items is a block. Even a link to a website is a block!
• How to Add Different Blocks: When you click on an empty part of your page, a little menu will pop up. This menu lets you choose what kind of block you want to add. You can pick:
  • Text: For just writing words.
  • Image: To put in a picture.
  • List: To make bullet points or numbered lists.
  • And many more!
• Quick Tip: Don’t be afraid to try out different block types. It’s fun to see how they work!

Formatting Your Content

Blocks aren’t just for writing; they also help you make your words look nice and easy to read.

• • Text Formatting:Bold words make things stand out.
  • Italic words can show emphasis.
  • Headings (like big titles and smaller subtitles) break up your page so it’s not just a giant wall of text. Think of them as chapter titles in a book.
  • Lists:Bullet points are great for simple lists:
    • Milk
    • Bread
    • Eggs
  • Numbered lists are good for steps or things in order:
    1. Open the app.
    2. Click “New Page.”
    3. Start typing!
• Tables: You can even make simple tables to organize information in rows and columns, like a schedule or a list of pros and cons.

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Organizing Your Ideas with Craft’s Structure

You’ve learned about pages and blocks.

Now, let’s talk about how Craft helps you keep everything super neat and easy to find.

It’s all about good structure, like putting your toys away in the right boxes.

Folders

Imagine you have a lot of pages, maybe for different school subjects or different projects.

You don’t want them all just floating around.

That’s where folders come in.

• Creating Folders: In your Craft Space, you can make new folders. It’s like making a new folder on your computer. You might have a folder for “Math Homework” or “Story Ideas.”
• Putting Pages Inside: Once you have a folder, you can just click and drag your pages right into it. It’s that easy!
• Why Folders Help: Folders help you group similar pages together. This way, when you look at your sidebar, everything is neat. You can quickly find the “Science” folder to get to your science notes, instead of looking through every single page.

Sub-pages

Sometimes, one page might have a lot of details. For example, a project page might need sections for “Research,” “Draft 1,” and “Pictures.” Craft lets you make sub-pages for this.

• What are Sub-pages? A sub-page is like a page inside another page. It’s a way to break down big ideas into smaller, easier-to-manage parts.
• How to Make Them: When you’re on a page, you can easily turn a block into a sub-page, or just create a new page and drag it under another one.
• How They Help: Think about a big school report. You could have one main page called “My Big Report.” Then, you might have sub-pages like:
  • “Report – Introduction”
  • “Report – Main Points”
  • “Report – Conclusion”
• This keeps your main report page clean, but all the details are still right there, just one click away. It’s a great way to outline your thoughts.

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Crafting Your Content

Craft is more than just a place to type words.

You can make your pages come alive with pictures, videos, and even helpful checklists.

Let’s see how!

Adding Rich Media

Words are great, but sometimes a picture or a video can explain things better.

Craft makes it easy to add these to your pages.

• Images: Want to add a photo of your pet, a cool drawing, or a chart for school?
  • Simply click where you want the picture to go.
  • Choose the “Image” block.
  • You can then pick a picture from your computer or phone.
  • Visuals make your content more engaging, don’t they? They help people understand and remember things better.
• Videos: You can even put videos right into your Craft pages!
  • If you have a video from YouTube or Vimeo, you can just paste its link into Craft.
  • Craft will often turn it into a playable video right there on your page. This is great for tutorials or presentations.
• Files: Need to keep a PDF document, a spreadsheet, or another type of file with your notes?
  • You can attach files directly to your page. It’s like clipping a paper document to a folder. This keeps all your related materials in one place.

Checklists and To-Do Lists

Craft isn’t just for notes; it’s also a great helper for tasks!

• Creating Checklists: You can easily make a list of things you need to do, and then check them off as you finish them.
  • Choose the “Checklist” block.
  • Write each task on a new line.
  • When you’re done with a task, just click the box next to it to mark it complete!
• Using Them for Projects: Checklists are perfect for school projects, planning a party, or even just your daily chores. They help you remember everything and feel good when you tick things off.

Conclusion

You’ve learned a lot. We covered what Craft is.

You saw why it’s helpful. We looked at setting up your first Space.

You also learned about Pages. These are where you write.

Blocks are your content pieces.

We talked about folders. Sub-pages keep things neat.

You can link your ideas, too. We even saw how to add pictures. Checklists help you get things done.

Alternatives of Craft

We’ve compared Craft with these alternatives, highlighting their standout features:

• Sembly: Captures meeting notes and highlights key moments using AI, simplifying summaries.
• Notion AI: Integrates AI directly into Notion for writing, brainstorming, and summarizing content.
• Fireflies AI: Automatically records, transcribes, and summarizes voice conversations from meetings.
• ClickUp: An all-in-one project management tool with tasks, docs, goals, and team collaboration.
• Capacities: A personal knowledge base focusing on objects, linking ideas, and visual organization.
• Taskade: Combines tasks, notes, and video chat into an all-in-one workspace for teams.
• Notejoy: Fast and simple collaborative notes for teams, emphasizing quick sharing.
• Notta: Provides AI-powered transcription for audio and video, with summarization features.
• MeetGeek: Automates meeting summaries, highlights, and action items using AI.
• Mem AI: An AI-powered workspace that organizes your notes and ideas automatically.
• Evernote: A classic note-taking app for capturing, organizing, and finding information easily.
• Microsoft OneNote: A digital notebook from Microsoft for free-form information gathering and organization.

Frequently Asked Questions