Drowning in receipts and invoices?
Manual data entry is a time drain, stealing hours you could spend growing your business or simply relaxing.
It’s frustrating to be stuck in paperwork.
But what if there was an easier way?
What if you could automate most of that data entry?
AutoEntry is good, but the world of smart data management is always changing.
This article reveals the top 9 AutoEntry alternatives to help you achieve smarter data entry, reduce errors, and get your time back.
What is the Best AutoEntry Alternative?
Choosing the right data entry solution can be tough with so many options.
We’ve done the heavy lifting for you!
This list ranks the best AutoEntry alternatives available today.
So you can easily find your perfect fit for your business and say goodbye to manual data entry headaches.
1. Xero
Xero is a popular cloud-based accounting software.
It’s really user-friendly for small businesses. Xero isn’t just for data entry.
It helps you with invoices, bills, and bank reconciliation.
Plus, it works great with Hubdoc for document management.
Unlock its potential with our Xero tutorial.
Also, explore our AutoEntry vs Xero comparison!
Our Take
Its ease of use & vast integration options make it a powerful tool for small businesses. The real-time financial insights are a huge plus. While its starting price might be a bit higher for some, the features you get more than justify the cost.
Key Benefits
- Real-time cash flow: You can see exactly where your money stands 24/7, which helps you make smart business decisions.
- Bank reconciliation: Xero connects directly to over 16,000 financial institutions. This makes matching transactions a breeze.
- Invoice management: Send professional invoices & get paid faster. You can track unpaid invoices with ease.
- Expense tracking: Capture receipts on the go. Say goodbye to shoeboxes full of paper.
- Integrations: Xero links with over 1,000 business apps. This expands its capabilities.
- Customer support: They offer 24/7 online support. The software itself does not have a specific warranty, but continuous updates are provided.
Pricing
- Starter: $2.90/per month.
- Standard: $4.60/per month.
- Premium: $6.90/per month.
Pros
Cons
2. Dext
Dext simplifies managing your receipts and invoices.
Just snap a pic or forward an email; Dext extracts key info, speeding up data entry into your accounting software.
It keeps everything organized and accurate.
Unlock its potential with our Dext tutorial.
Also, explore our AutoEntry vs Dext comparison!
Our Take
This feature alone is a massive time-saver for any business. The seamless integration with major accounting software also makes it incredibly efficient. While the pricing structure can be a bit less transparent for individual users, its powerful automation capabilities make it a strong contender for expense management.
Key Benefits
- Effortless Receipt Capture: Take a picture of your receipt. Dext reads the data for you. It supports over 1,400 suppliers.
- Automated Data Extraction: It accurately extracts details like vendor, date, and amount, reducing errors.
- Integration with Accounting Software: Dext seamlessly connects with popular accounting platforms. This includes Xero and QuickBooks.
- Bank Feeds: Connect your bank accounts. This helps match transactions easily.
- Expense Reporting: Create detailed expense reports with just a few clicks. This simplifies reimbursements.
- Supplier Rules: Set up rules for recurring expenses. This automates categorization.
- Audit Trail: Every document has a clear audit trail, which helps with compliance. The software does not have a specific warranty, but continuous updates are provided.
Pricing
- Pricing starts at $24/month, with 250 documents per month.
Pros
Cons
3. Puzzle IO
Puzzle IO is a new AI-native accounting platform.
It’s built for startups and small businesses. It automates a lot of financial tasks.
Think real-time insights and smart reporting. It categorizes transactions and checks for errors.
Unlock its potential with our Puzzle IO tutorial.
Also, explore our AutoEntry vs Puzzle IO comparison!
Our Take
Its focus on real-time cash flow is also a big plus. However, as a newer solution, it might not have the long-standing reputation or as many integrations as some of the more established players, and its pricing model might quickly become expensive for rapidly expanding businesses.
Key Benefits
Here are some of its best features:
- Integrated spend management: Track and control all company spending.
- Corporate card management: Issue and manage virtual and physical cards.
- Automated expense processing: Capture receipts and categorize expenses easily.
- Invoice management: Handle accounts payable and receivable efficiently.
- Cash flow visibility: Get the real-time insights into your financial health.
- Integration with accounting software: Connects with popular accounting systems like QuickBooks and Xero.
Pricing
- Free: $0/month
- Basic: $21.25/month
- Starter: $42.50/month
- Pro: $85/month
- Advanced: Custom Pricing
Pros
Cons
4. Synder
Synder connects your online sales to accounting software.
If you sell on Shopify or use Stripe, it sends sales data directly to QuickBooks or Xero.
It keeps your online sales records accurate.
Unlock its potential with our Synder tutorial.
Also, explore our AutoEntry vs Synder comparison!
Our Take
Synder is awesome for e-commerce businesses. It’s incredibly helpful for managing online sales data. However, its focus is quite specific, so it might not be the best fit for everyone.
Key Benefits
- Automated Data Sync: Synder automatically records sales data from platforms like Shopify, Amazon, and Stripe directly into your accounting software, saving you hours of manual entry.
- Accurate Reconciliation: It ensures that all your transactions, including fees and refunds, are correctly categorized, making bank reconciliation simple and precise.
- Multi-Platform Support: Synder supports over 20 e-commerce and payment gateways. This covers most online businesses.
- Inventory Management can track inventory levels and the cost of goods sold, providing a clearer financial picture.
- Reporting: Generate detailed reports on sales, profits, and expenses to gain insights into your business performance.
- Customer Support: They offer responsive customer support. The software does not have a specific warranty, but continuous updates are provided.
Pricing
- Basic: $52/month.
- Essential: $92/month.
- Pro: $220/month.
- Premium: Custom Pricing.
Pros
Cons
5. Easy Month End
Easy Month End is a tool designed to simplify your monthly financial close.
It’s built for finance teams and helps you track tasks and manage reconciliations.
No more messy spreadsheets or chasing people for sign-offs.
It keeps everything organized and auditable.
Unlock its potential with our Easy Month End tutorial.
Also, explore our AutoEntry vs Easy Month End comparison!
Our Take
Easy Month End is a valuable tool for businesses looking to optimize their month-end close. However, its specialized focus might not appeal to everyone needing broader AI accounting help.
Key Benefits
- Automated Reconciliation: Reconcile accounts quickly. It reduces manual effort significantly.
- Centralized Data: All your financial data in one place. No more switching between spreadsheets.
- Workflow Management: Guides you through the month-end process. Ensures no steps are missed.
- Error Detection: Helps identify discrepancies. Catch errors before they become big problems.
- Reporting: Generate clear reports on your financial close status. This helps with audits.
- Integration: Connects with popular accounting software. This streamlines data flow.
- Time Savings: It reduces the time spent on month-end tasks, freeing up valuable time. Although the software itself does not mention a specific warranty, continuous updates are provided.
Pricing
- Small: $45/month.
- Company: $89/month.
- Enterprise: Custom Pricing.
Pros
Cons
6. QuickBooks
QuickBooks is a huge name in accounting software.
Many small and medium-sized businesses use it. It’s an all-in-one tool.
You can manage invoices, payroll, and expenses.
It even lets you snap pictures of receipts.
Unlock its potential with our QuickBooks tutorial.
Also, explore our AutoEntry vs QuickBooks comparison!
Our Take
QuickBooks is a solid and well-established accounting solution with some helpful AI features. However, if you’re looking for deep AI-powered automation, other options might be stronger.
Key Benefits
- Expense Tracking: Easily categorize & track all your business expenses. Link bank accounts for automatic imports.
- Invoicing & Payments: Create and send professional invoices. Accept online payments directly.
- Reporting: Generate a big range of financial reports. This includes profit and loss, balance sheets, and cash flow statements.
- Payroll Management: (Add-on) Manage employee payroll, taxes, and direct deposits.
- Inventory Management: Track inventory levels, costs, and sales. Essential for product-based businesses.
- Time Tracking: Log billable hours for projects or clients. Integrate with invoices.
- Tax Ready: Organize your books for tax season. It helps simplify filing. The software does not have a specific warranty, but continuous updates are provided.
Pricing
- Simple Start: $9.50/month.
- Essential: $14/month.
- Plus: $20/month.
- Advanced: $38/month.
Pros
Cons
7. FreshBooks
FreshBooks is a popular accounting software, especially for freelancers and small businesses.
It makes invoicing super easy.
You can also track time, manage expenses, and follow up on payments.
It’s designed to be simple and help you get paid faster.
Unlock its potential with our FreshBooks tutorial.
Also, explore our AutoEntry vs FreshBooks comparison!
Our Take
FreshBooks is well-known for freelancers and service-based businesses. It excels in invoicing and project management. However, its AI accounting features are not as broad as some dedicated AI solutions.
Key Benefits
- Customizable Invoicing: Create professional, custom invoices in minutes. Send unlimited invoices.
- Online Payments: Accept credit card payments directly. Get paid up to 11 days faster.
- Time Tracking: Log your hours with a built-in timer. Easily add billable time to invoices.
- Expense Tracking: Capture receipts on the go. Link your bank account for automatic imports.
- Project Management: Collaborate with contractors or employees, track project profitability.
- Reports: Generate key financial reports. This includes Profit & Loss and Sales Tax reports.
- Mobile App: Manage your business from anywhere. Available on iOS and Android. No specific warranty is mentioned, but continuous updates are provided.
Pricing
- Lite: $10.50/month.
- Plus: $19/month.
- Premium: $32.50/month.
- Select: Custom Pricing.
Pros
Cons
8. Docyt
Docyt acts like your own AI finance team. It’s more than just data entry.
It automates bookkeeping, handles expenses, and even pays your bills.
Docyt brings all your money tasks into one place. It uses AI to sort transactions and check them.
You get real-time financial updates.
Unlock its potential with our Docyt tutorial.
Also, explore our AutoEntry vs Docyt comparison!
Our Take
Docyt’s focus on automating document handling is impressive. However, the lack of clear pricing might be a drawback for some, and it seems best suited for businesses with a larger volume of transactions.
Key Benefits
- AI-Powered Automation: Docyt uses artificial intelligence. It automatically extracts data from financial documents. This includes details from over 100,000 vendors.
- Real-time Bookkeeping: Keeps your books updated in real-time. This provides an accurate financial picture at any moment.
- Document Management: Centralizes all financial documents. You can easily search and access them.
- Bank & Credit Card Reconciliation: Connects with bank accounts. It helps reconcile transactions faster and with high accuracy (up to 99%).
- Bill Pay Automation: Automates the bill payment process. Schedule and pay bills easily.
- Expense Reimbursement: Streamlines employee expense claims. Submit and approve expenses quickly.
- Seamless Integrations: Integrates with popular accounting software. This includes QuickBooks and Xero.
- Fraud Detection: Its AI can help flag unusual transactions. This adds a layer of security. There’s no specific warranty for the software, but continuous updates are provided.
Pricing
- Impact: $299/month.
- Advanced: $499/month.
- Advanced Plus: $799/month.
- Enterprise: $999/month.
Pros
Cons
9. Hubdoc
Hubdoc is a smart tool that gathers your financial documents.
Think of it as a digital collector for bills, receipts, and statements.
It automatically fetches these documents from over 700 online suppliers.
This data is then published directly to your accounting software.
Unlock its potential with our Hubdoc tutorial.
Also, explore our AutoEntry vs Hubdoc comparison!
Our Take
It’s a fantastic tool for automating document collection and data entry, especially for Xero users, where it adds immense value for 0 extra cost. Its niche focus and lack of standalone accounting features mean it’s not for everyone, but it excels at what it does.
Key Benefits
Hubdoc simplifies document management and data entry.
- Automatically fetches documents.
- Extracts key data.
- Connects with Xero directly.
- Organizes all financial papers.
- Reduces manual data entry.
Pricing
- Monthly Subscription: $12 USD per month thereafter.
Pros
Cons
Buyers Guide
Finding the best AutoEntry alternatives took some digging!
We wanted to give you the most accurate and helpful recommendations.
Here’s how we did our research:
- Identified core problems: We started by considering the main issues businesses face with manual data entry. These included time waste, errors, and a lack of real-time insights.
- Scoured top review sites: We looked at trusted software review platforms to find highly-rated accounting and data entry automation tools.
- Focused on key features: We specifically searched for tools offering automated data capture, OCR technology, and strong integrations with popular accounting software.
- Evaluated pricing models: We carefully checked the cost of each product across different tiers to understand the value for money.
- Assessed unique strengths: We asked, “What were each product’s best features?” We looked for what made each tool stand out.
- Uncovered limitations: We also looked for what was missing from each product or any potential negatives that users commonly reported.
- Checked support and policies: We researched if they offer a community, support, or refund policy to ensure a good customer experience.
- Reviewed user feedback: We read through countless user reviews to get real-world insights into pros and cons.
- Considered 2025 trends: We factored in current trends in AI and automation to ensure our recommendations are relevant for today and tomorrow.
- Compared directly: We put each alternative head-to-head against AutoEntry and against each other to see how they stacked up.
Wrapping Up
We’ve covered great AutoEntry alternatives!
These tools, like Dext Prepare and other competitor solutions, help you save time.
They automate getting data from PDF bank statements or CSV files, moving away from manual Excel work.
This means less hassle for you, your accountant, or bookkeeper.
We aimed to provide a comprehensive solution overview so that you can pick the best fit for smarter data entry in 2025.
Frequently Asked Questions
What are the best AutoEntry alternatives for small businesses?
For small businesses, top alternatives include Dext, Hubdoc, and Docyt. These offer strong automation for receipts and invoices. Wave is a good free option for very basic needs.
Can these alternatives integrate with my existing accounting software?
Yes, most top AutoEntry alternatives integrate with popular accounting software like Xero, QuickBooks, and Sage. Always check specific integrations before choosing a tool.
Do any of these alternatives offer free trials or free plans?
Many alternatives offer free trials, like Easy Month End and Synder. Wave provides completely free accounting software, allowing you to test it out before committing.
How do these alternatives handle different document types?
Most alternatives use OCR to extract data from various documents like receipts, invoices, and bank statements. Some, like Synder, specialize in e-commerce transactions, while others, like Dext, handle a broad range of financial documents.
Are these solutions better than manual data entry?
Absolutely! All these alternatives significantly reduce manual data entry. They save time, decrease errors, and provide faster access to financial data, freeing you up to focus on growing your business.
