Capacities vs Notejoy: Which AI Note-Taking App is Best in 2025?

Are you tired of juggling multiple apps to keep your thoughts, projects, and ideas organized?

AI note-taking apps promise to simplify our lives. 

You’ve probably heard of both Capacities and Notejoy, and you might be wondering which one truly stands out.

Which app will best help you capture insights, connect ideas, and boost your productivity?

Let’s compare Capacities vs Notejoy, especially their AI features, to help you make an informed decision.

Overview

To give you the clearest picture, we’ve put both Capacities and Notejoy through their paces.

We’ve tested their core note-taking features, AI capabilities, and overall user experience to see which one performs best for different needs.

What is Capacities?

Have you heard of Capacities? It’s a really cool note-taking app.

It’s not just for notes though. Think of it more like your personal digital brain.

You can link all your ideas together. It helps you see how everything connects.

Also, explore our favorite Capacities alternatives…

Key Benefits

• Object-based structure for clear connections.
• Powerful graph view to visualize your knowledge.
• Content linking creates a network of information.
• Over 50+ content types to capture varied data.

Pricing

• Basic: Get started, basic features.
• Pro: $9.99/month
• Beliver: $12.49/month

What is Notejoy

Let’s talk about Notejoy now. It’s a different kind of note app.

Think of it as a super-fast workspace. It’s built for teams to work together.

It’s really simple to use. You can share notes quickly. It helps everyone stay on the same page.

Also, explore our favorite Notejoy alternatives…

Key Benefits

Notejoy has some cool features. Here are its best parts:

• Real-time collaboration: Work on notes together. See changes instantly.
• Simple interface: It’s super easy to use. No complicated menus.
• Quick search: Find your notes fast. It saves you time.
• One-click sharing: Share notes with anyone. It’s very simple.
• Version history: See old versions of notes. Go back if needed.
• Web and mobile access: Use it anywhere, anytime.

Pricing

Notejoy offers different plans. Here’s a quick look:

• Free Plan: You get basic features. Great for personal use.
• Solo Plan ($4 per user/month): More storage and features. Good for small teams.
• Plus Plan ($8/month): For larger companies. It has advanced tools.
• Premium ($12/month): Up to 1GB per file upload.

Feature Comparison

Now, let’s get into the nitty-gritty. We’ll compare Capacities and Notejoy side-by-side on their main features.

This will help you clearly understand their strengths and pick the best tool for your needs.

1. Core Note-Taking Philosophy & Structure

When it comes to how you organize your thoughts, these apps have different ideas. This fundamental comparison affects all their functionality.

• Capacities: This app takes an “object-based” approach. Instead of just pages, you create “objects” like people, projects, or books. These objects are all connected, building a rich network for personal knowledge management. It’s a fresh way to structure your information, moving beyond traditional folders and database thinking.
• Notejoy: Notejoy is more like a digital notebook. It uses a simple, hierarchical structure with nested notebooks and notes. It’s designed for speed and ease of use, focusing on quick capture and sharing rather than complex interconnectedness. It’s a straightforward approach to personal knowledge.

2. AI Capabilities

AI is a big deal in 2025, and both apps are tapping into it. How do their smart features stack up?

• Capacities: Capacities offers a more integrated AI Assistant. It can help you brainstorm ideas, summarize content within your notes, and understand connections. This functionality aims to supercharge your thinking directly within your workspace, similar to what Mem tries to do.
• Notejoy: Notejoy’s AI features are more focused. It includes things like optical character recognition (OCR) for searching text in images and voice-to-text conversion. While useful, it doesn’t offer the same generative AI for writing or brainstorming that Capacities provides.

3. Team Collaboration

Working with others is key for many. How do these tools support team collaboration?

• Capacities: Capacities allows you to share pages and objects. You can invite others to view your content. However, its primary focus is on personal knowledge management. Its team collaboration tools are not as deep as dedicated team platforms.
• Notejoy: Notejoy shines here. It was built with team collaboration at its core. You can edit notes with multiple people in real-time. It features threaded discussions and mentions, making it very effective for shared workspaces.

4. Search & Organization

Finding what you need is crucial for effective knowledge management.

• Capacities: Capacities offers powerful search across your content. Its unique graph view helps you visualize relationships, enhancing your knowledge management by showing how objects link together. This can feel more intuitive than typical folder systems like Onenote.
• Notejoy: Notejoy prides itself on lightning-fast search. It can quickly find text within notes, including content inside images and documents. It organizes notes using notebooks and tags, providing a familiar structure for quick access.

5. Data Management & Extensibility

How easy is it to manage your data and connect with other tools?

• Capacities: Capacities allows for custom object types, almost like creating your own database within your notes. It offers a beta API for advanced users to integrate with other tools. This gives you more control over your data structure.
• Notejoy: Notejoy has a good set of direct integrations with popular apps like Slack and Google Drive. While it doesn’t have the same custom database flexibility as Capacities or Notion, its built-in integrations make connecting easy.

6. Offline Access

Can you still work when the internet is out?

• Capacities: Capacities offers offline mode for creating and editing content. However, some advanced features, especially AI and integrations, might need an internet connection. It ensures your personal knowledge is accessible.
• Notejoy: Notejoy also provides offline access for viewing, editing, and creating notes. This functionality ensures you can keep working even without Wi-Fi. Both apps sync changes once you’re back online.

7. Alternative Comparisons

How do they fit in with other well-known note-taking apps?

• Capacities: It’s often compared to Notion and Obsidian due to its interconnected nature and personal knowledge management focus. While it shares some visual traits with Notion, its object-based structure sets it apart. Users might consider it if Obsidian’s plugin system feels too complex.
• Notejoy: Notejoy is often seen as a simpler, more collaborative alternative to tools like Evernote or even a less feature-heavy Onenote. It focuses on fast, fluid note-taking and team collaboration, making it a strong contender if you find tools like Joplin or Notion to be too robust for your collaborative needs.

What to Look for When Choosing an AI Note-Taking App?

When picking your ideal AI note-taking app, consider these key insights:

• Core Purpose: Do you need deep personal knowledge management and interconnected ideas (like Capacities) or fast team collaboration and simple notebook functionality (like Notejoy)?
• AI Integration: How much do you rely on AI for brainstorming, summarizing, or content creation? Some tools offer more advanced AI functionality.
• Structure vs. Flexibility: Are you comfortable with a defined structure (object-based or hierarchical) or do you prefer freeform knowledge management like in some markdown editors?
• Collaboration Needs: If team collaboration is crucial, ensure real-time editing and sharing are robust.
• Ecosystem & Integrations: Check if the app integrates with your existing tools, similar to Notion or Onenote’s extensibility.
• Learning Curve: Some powerful tools, like Capacities or Obsidian, have a steeper learning curve than simpler apps like Joplin or Notejoy.

Final Verdict 

So, which AI note-taking app wins?

We pick Capacities for deep personal knowledge management and building connected ideas.

Its object-based structure helps you truly organize your thoughts.

It’s a stronger choice for a personal database of knowledge.

It excels at speed and shared workspaces.

Your best choice depends on what you need most for knowledge management. Our comparison helps you decide.

More of Capacities

Here’s how Capacities stands against other popular note-taking tools, highlighting their key strengths:

• Capacities vs Sembly: Sembly excels in AI meeting transcription, providing accurate summaries and action items from calls.
• Capacities vs Notion AI: Notion AI offers broad, customizable workspaces, powerful AI for content generation, and flexible databases.
• Capacities vs Fireflies: Fireflies.ai specializes in automated meeting summaries and detailed conversation intelligence from spoken interactions.
• Capacities vs ClickUp: ClickUp is a comprehensive project management tool, integrating tasks, docs, and team collaboration effectively.
• Capacities vs Taskade: Taskade provides an all-in-one workspace for notes, tasks, and project outlines, built for team productivity.
• Capacities vs Notta: Notta shines in accurate, multilingual AI transcription for meetings and audio, focusing on converting speech to text.
• Capacities vs Craft: Craft is known for its beautiful, block-based editor and seamless document creation with strong sharing options.
• Capacities vs MeetGeek: MeetGeek specializes in AI-powered meeting summaries, providing actionable insights and analytics from discussions.
• Capacities vs Mem AI: Mem AI offers intelligent search and automatic note connections, leveraging AI to enhance personal knowledge recall.
• Capacities vs Evernote: Evernote provides robust organization, web clipping, and powerful search across diverse note formats.
• Capacities vs Microsoft OneNote: Microsoft OneNote offers a freeform canvas for flexible note-taking, strong handwriting support, and deep Microsoft integration.

More of Notejoy

Here’s how Notejoy stacks up against other popular note-taking and productivity tools, highlighting their key strengths:

• Notejoy vs Sembly: Sembly focuses on AI-powered meeting transcription and smart summaries, perfect for call analysis.
• Notejoy vs Notion AI: Notion AI provides a highly customizable workspace with powerful AI for diverse content and database creation.
• Notejoy vs Fireflies.ai: Fireflies.ai specializes in automated meeting recordings, transcriptions, and AI-driven summaries for quick review.
• Notejoy vs ClickUp: ClickUp is an all-in-one project management platform, blending tasks, documents, and extensive team collaboration features.
• Notejoy vs Taskade: Taskade offers a unified workspace for tasks, notes, and video calls, built for collaborative outlining and project planning.
• Notejoy vs Notta: Notta delivers accurate AI transcription for audio and video, with speaker identification and multilingual support.
• Notejoy vs Craft: Craft is known for its beautiful, document-centric design, rich media embedding, and intuitive block-based editing.
• Notejoy vs MeetGeek: MeetGeek provides AI meeting summaries, automatic highlights, and actionable insights from your video conferences.
• Notejoy vs Mem AI: Mem AI offers intelligent search and automatic connections between notes, enhancing personal knowledge discovery.
• Notejoy vs Evernote: Evernote excels at web clipping, robust organization with notebooks and tags, and powerful search across formats.
• Notejoy vs Microsoft OneNote: Microsoft OneNote offers a freeform digital canvas for notes, drawing, and deep integration within the Microsoft ecosystem.

Frequently Asked Questions