ClickUp vs Taskade: Which AI Note-Taking App is Best in 2025?

You’re struggling to keep all your notes organized and accessible.

Especially with so many ideas and tasks flying around.

Leaving you buried under piles of scattered information. 

This isn’t just annoying; it costs you time and makes it harder to get things done.

This article dives into ClickUp vs Taskade, two popular tools that promise to streamline your notes and boost your productivity. 

Overview

Here at Link Finder, we put both ClickUp and Taskade through their paces.

We tested their AI features, ease of use, and offerings for notes and teamwork.

This hands-on comparison helped us see which tool truly stands out for your note-taking needs.

What is ClickUp?

So, what is ClickUp all about? It’s a super flexible tool. Many people use it for managing big projects.

But it’s also really good for just taking notes.

It helps teams of all sizes stay organized.

Also, explore our favorite ClickUp alternatives…

Key Benefits

• Customization: ClickUp is super flexible. You can tailor it to fit your exact workflow. Seriously, almost everything is customizable.
• Collaboration: It’s built for teamwork. Real-time editing, comments, and assigned tasks make working together easier.
• Integrations: Connect ClickUp with other tools you already use, like Slack or Google Drive. This streamlines your workflow.
• Free Plan: They offer a generous free plan, perfect for trying it out or for smaller teams.

Pricing

• Free: Best for personal use.
• Unlimited: $7/user.
• Business: $12/user.
• Enterprise: Contact them for custom pricing based on your requirements.

What is Taskade?

Okay, let’s talk about Taskade. This tool is like a calm, clean workspace.

It brings notes, tasks, and team chat all into one spot.

You can start with a simple list, then turn it into a mind map or a board.

Also, explore our favorite Taskade alternatives…

Key Benefits

Taskade shines with its flexible structure. It adapts to how you work. Here are its best features:

• Mind mapping: Plan your ideas visually.
• Video conferencing: Chat with your team directly.
• Real-time collaboration: Work together on projects.
• Templates: Choose from 500+ ready-made templates.
• Cross-platform access: Use it on any device.
• AI assistant: Get help with writing tasks.
• Project views: See your work in 6 different ways.
• Customizable workflows: Set up tasks your way.

Pricing

Taskade offers a few plans. There’s a free option to start.

• Free Plan: $0/month
• Pro Plan: $10/month
• Team: $50/month
• Enterprise: Custom pricing

Feature Comparison

Now, let’s dive into the details. We’ve compared Taskade vs ClickUp side-by-side to show you how they handle key features.

This will help you decide which project management software is right for your specific needs.

1. AI Note-Taking & Capabilities

• ClickUp: Offers a powerful AI Notetaker that can transcribe, summarize, and extract action items from meetings. It also integrates with Docs for creating structured notes and knowledge bases. ClickUp’s AI helps streamline the note-taking process, especially for complex discussions.
• Taskade provides an AI Project Studio that generates outlines, summarizes content, and expands on ideas within your notes. It also offers a free AI assistant that can help brainstorm and manage task lists directly in your projects. Taskade’s AI agents can automate workflows for smarter note-taking.

2. Task Management

• ClickUp: A robust project management tool for managing task lists. You can create, assign tasks, and track progress with great detail. It supports subtasks, dependencies, and custom statuses, making it easy to assign tasks to team members. ClickUp excels at handling complex projects with its advanced task management features.
• Taskade: Offers streamlined task management tools with a focus on simplicity. You can quickly create task lists, set due dates, and assign them. Taskade offers flexible ways to manage your task lists, including various views for visual organization. It’s a great productivity tool for straightforward task organization.

3. Project Management

• ClickUp: Considered an all-in-one project management software. It provides comprehensive features like Gantt charts, time tracking, and detailed reporting. A project manager can manage projects with high control, track progress, and allocate resources efficiently. ClickUp is ideal for robust project management and complex projects.
• Taskade is a versatile project management tool that focuses on ease of use. It simplifies project planning and collaboration. While it’s a lighter platform than ClickUp, it’s effective for team collaboration and offers quick project setup using task management templates.

4. Collaboration

• ClickUp supports extensive team collaboration with features like real-time editing in Docs, in-task comments, and chat. It’s built for teams to collaborate seamlessly with their team members. ClickUp also offers whiteboards for brainstorming and shared access for external collaborators.
• Taskade: Built for real-time team collaboration. Taskade stands out with its integrated video chat and live editing within projects. It offers a unified workspace where team members can work together instantly. This collaboration tool fosters strong team synergy.

5. User Interface

• ClickUp: Its interface is highly customizable, offering many options that can feel overwhelming at first. It provides multiple views to suit different work styles. The dashboard is comprehensive but may require a learning curve to navigate fully.
• Taskade: Features a clean, minimalist, and intuitive interface. It prioritizes simplicity and ease of use, making it very accessible. The design is visually appealing, and users can switch between different project views effortlessly.

6. Integrations

• ClickUp boasts a vast integration ecosystem with over 1,000 integrations. It aims to be your central hub, connecting you with popular tools like Slack, Google Workspace, GitHub, and more. ClickUp also offers powerful automation to connect various apps.
• Taskade: Integrates with essential tools like Google Calendar, Slack, and Zapier. While it has fewer direct integrations than ClickUp, Taskade offers a free and easy way to connect with commonly used apps for streamlined workflows.

7. Views

• ClickUp: Provides over 15 distinct views, including List, Board, Calendar, Gantt, Box, and more. These diverse options allow users to visualize and track task progress in almost any way imaginable. A project manager can customize these views for specific needs.
• Taskade: Offers seven dynamic views, such as List, Board, Calendar, Mind Map, Org Chart, and Table. Taskade also offers Gantt charts. These views are designed for quick switching and visual planning, making it a versatile project management tool for different preferences.

What to Look for When Choosing an AI Note-Taking App?

When picking an AI note-taking app, consider these key insights:

• AI Features: Does it summarize, transcribe, or generate ideas? Look for AI that genuinely saves you time.
• Integration: Can it connect with your existing tools, such as calendars or project management software? Seamless workflow is crucial.
• Ease of Use: Is the interface intuitive, or will it take hours to learn? Simplicity often boosts productivity.
• Collaboration: How well does it support teamwork? Real-time editing and sharing features are vital for teams.
• Customization: Can you tailor it to your specific workflow? Flexibility helps it adapt to your unique needs.
• Mobile Access: Is there a reliable mobile app for notes on the go? You’ll want access from anywhere.
• Security: How does it protect your sensitive information? Data privacy should be a top concern.
• Pricing Structure: Understand the free plan limitations and what you get at each paid tier.

Final Verdict

After looking at Taskade and ClickUp closely, we picked ClickUp.

If you need to manage complex projects and want robust project management features. 

ClickUp is your top choice. 

It’s a comprehensive project management platform designed to help you collaborate with your team members.

Taskade offers a good free plan with basic features and simplicity.

ClickUp provides the versatility of a true management platform that grows with your needs.

Trust Link Finder for this expert guidance.

More of ClickUp

We’ve compared ClickUp with several other top tools. Here’s how it stands out against the competition:

• ClickUp vs Sembly: Sembly excels in AI-powered meeting transcription and smart summaries.
• ClickUp vs Notion: Notion AI offers flexible, block-based note-taking and strong database features.
• ClickUp vs Fireflies: Fireflies.ai specializes in AI-powered meeting insights, detailed transcripts, and analytics.
• ClickUp vs Capacities: Capacities provides an object-based knowledge system for interconnected notes and ideas.
• ClickUp vs Notejoy: Notejoy focuses on collaborative notes, quick task breakdown, and shared team knowledge.
• ClickUp vs Notta: Notta is strong in accurate transcription across many languages and AI summaries.
• ClickUp vs Craft: Craft is ideal for visual brainstorming and document collaboration with a sleek interface.
• ClickUp vs MeetGeek: MeetGeek excels at extracting clear action items and summaries from meetings.
• ClickUp vs Mem AI: Mem AI offers automatic organization and linking of notes for effortless knowledge management.
• ClickUp vs Evernote: Evernote is a versatile tool for capturing web clips, notes, and organizing information.
• ClickUp vs Microsoft OneNote: OneNote provides free-form note-taking with multimedia support and strong organization features.

More of Taskade

Here’s how Taskade stacks up against other popular tools:

• Taskade vs Sembly: Sembly focuses on highly accurate meeting transcription and advanced conversation analytics.
• Taskade vs Notion: Notion AI offers flexible, block-based pages for deep document and database creation.
• Taskade vs Fireflies.ai: Fireflies.ai excels in automated meeting transcription, summaries, and action item extraction.
• Taskade vs Capacities: Capacities provides an object-based knowledge graph for visually linking and organizing ideas.
• Taskade vs Notejoy: Notejoy offers simple, real-time collaborative note-taking and easy sharing for teams.
• Taskade vs Notta: Notta specializes in real-time multi-language transcription and AI-powered meeting summaries.
• Taskade vs Craft: Craft emphasizes beautiful, flexible documents with rich media and visual brainstorming tools.
• Taskade vs MeetGeek: MeetGeek automatically records meetings, transcribes, and generates smart action item summaries.
• Taskade vs Mem AI: Mem AI offers automatic note organization and linking, acting as a smart second brain.
• Taskade vs Evernote: Evernote focuses on versatile note-taking, web clipping, and strong search capabilities.
• Taskade vs Microsoft OneNote: OneNote provides a free-form canvas for notes with strong multimedia and inking support.

Frequently Asked Questions