Fireflies AI vs ClickUp: Ultimate AI Meeting Tool Showdown in 2025

Are you tired of scrambling to take notes, missing key details, or forgetting who said what?

This is a common problem for many teams today.

Luckily, AI tools are here to help.

In this article, we’re putting two popular choices head-to-head: Fireflies AI vs ClickUp.

We’ll break down their features, strengths, and weaknesses to help you decide which tool wins.

Overview

We didn’t just guess which tool was better.

Our team put both Fireflies AI and ClickUp through their paces.

We used them in real meetings, checking features and how easy they were to use.

This hands-on testing helps us compare them fairly.

What is Fireflies AI?

Let’s talk about Fireflies AI.

It’s a smart tool for your meetings. It listens and takes notes for you.

Imagine never having to scribble during a call again.

It works with many meeting apps you already use. 

Also, explore our favorite Fireflies AI alternatives…

Key Benefits

• Deep Conversation Analysis: Fireflies goes beyond transcription, identifying key topics, action items, and sentiment.
• CRM Integration: Easily connect to Salesforce, HubSpot, and other CRMs to streamline your workflow.
• Soundbites: Quickly create shareable audio clips of important moments.

Pricing

• Free: $0/month
• Pro ($10/month): 8,000 minutes of storage per seat, full features, priority customer support
• Business ($19/month): Unlimited storage, advanced features like custom vocabulary and topic trackers
• Enterprise ($39/month): Unlimited transcription and all features.

What is ClickUp?

So, what is ClickUp? It’s a big tool.

Think of it as an all-in-one workspace.

You can manage tasks. You can track projects.

Teams use it to get work done.

It helps everyone stay on the same page.

Also, explore our favorite ClickUp alternatives…

Key Benefits

• Customization: ClickUp is super flexible. You can tailor it to fit your exact workflow. Seriously, almost everything is customizable.
• Collaboration: It’s built for teamwork. Real-time editing, comments, and assigned tasks make working together easier.
• Integrations: Connect ClickUp with other tools you already use, like Slack or Google Drive. This streamlines your workflow.
• Free Plan: They offer a generous free plan, perfect for trying it out or for smaller teams.

Pricing

• Free: Best for personal use.
• Unlimited: $7/user.
• Business: $12/user.
• Enterprise: Contact them for custom pricing based on your requirements.

Feature Comparison

Ready to see how these two tools stack up?

We looked closely at what each one offers.

Here’s a simple breakdown of their main features. Let’s compare them one by one.

1. Transcription Accuracy

• Fireflies AI: This tool is good at turning spoken words into text. It aims for high accuracy. This means fewer mistakes in your meeting notes. It can also understand different ways people speak.
• ClickUp: ClickUp’s AI Notetaker also creates good transcripts. They are usually clear and easy to read. Sometimes, very fast talkers might need a small fix in the text.

2. Meeting Summaries

• Fireflies AI: It gives you detailed summaries. These include important words, a quick overview, and an outline. You can even click on parts of the summary to hear that exact moment in the meeting.
• ClickUp: ClickUp’s AI can also make summaries. It shows the main points and what needs to happen next. These summaries live right in your ClickUp documents. This keeps everything together.

3. Integrations

• Fireflies AI: This tool works well with many apps you use. It connects with video call apps like Zoom. It also links to project tools like ClickUp and sales tools such as Salesforce.
• ClickUp: ClickUp is an all-in-one app. It connects with many other services. This includes Slack and Google Drive. It also has its own meeting features built right in.

4. Action Item Tracking

• Fireflies AI: Fireflies can find tasks or actions from your meeting discussions. It can send these directly to other apps. For example, it can make tasks in ClickUp. This helps you remember what to do.
• ClickUp: ClickUp is very good at managing tasks. Its AI can find action items and turn them into tasks. You can give these tasks to team members quickly. This makes sure nothing is missed.

5. User Experience

• Fireflies AI: It is usually easy to set up Fireflies. It joins your meetings automatically. Some people might find its look a bit busy. But it’s great for just recording meetings.
• ClickUp: ClickUp has many features. This can feel like a lot to learn at first. But once you get used to it, everything is in one place. Your notes and tasks are always linked.

6. Pricing

• Fireflies AI: It has a free plan that has some limits. Paid plans start at a fair price each month for each user. It’s a good choice for smaller teams or single users.
• ClickUp: ClickUp also offers a free plan. This plan is good for personal use. Its paid plans are priced per person per month. ClickUp’s value comes from doing so much in one place.

7. Speaker Identification

• Fireflies AI: Yes, Fireflies can tell who is speaking in your meetings. It puts each person’s name next to their words in the transcript. This helps you follow the conversation easily.
• ClickUp: ClickUp’s AI Notetaker also shows who said what. Your transcripts will clearly show which person spoke each line. This helps keep your meeting records neat and organized.

What to Look For When Choosing an AI Note-Taking Tool?

When picking an AI note-taking tool, think about these key things:

• Accuracy of transcription: Does it accurately turn speech into text?
• Language support: Can it handle multiple languages if you need that?
• Summarization quality: How well does it pull out the most important points?
• Integration with your tools: Does it work with your calendar, CRM, or other apps?
• Ease of use: Is the tool simple to learn and use every day?
• Security and privacy: How does it protect your meeting data?
• Pricing model: Does it fit your budget and offer the features you need?

Final Verdict (Our Pick)

Which tool wins? It depends on you.

If you just need a smart AI for meeting notes, pick Fireflies AI.

It’s great for accurate notes and summaries.

But if you want an AI meeting tool that fits your tasks, choose ClickUp.

It puts everything together.

We at Link Finder tested both tools. 

We help you pick the best one.

Choose what works for your team.

More of Fireflies

Here’s how Fireflies AI vs some other popular alternatives stack up for meeting intelligence:

• Fireflies vs Sembly: Sembly offers high-accuracy transcription and supports more languages for global teams.
• Fireflies vs Capacities: Capacities is a personal knowledge tool focusing on interconnected notes, not meeting automation.
• Fireflies vs Taskade: Taskade offers collaborative workspaces for quick notes and projects, and is less focused on deep meeting AI.
• Fireflies vs Notejoy: Notejoy emphasizes real-time collaborative note-taking for teams, but lacks AI meeting features.
• Fireflies vs Notta: Notta specializes in highly accurate, multi-language audio transcription and AI summaries.
• Fireflies vs Craft: Craft is a beautiful document editor with AI assistance, designed for writing, not meeting capture.
• Fireflies vs MeetGeek: MeetGeek excels at generating concise meeting summaries and highlights, with strong analytics.
• Fireflies vs Mem AI: Mem AI offers an AI-powered personal knowledge base with intelligent search and organization.
• Fireflies vs Evernote: Evernote is a versatile note-taking app with strong organization, but less focus on live meeting AI.
• Fireflies vs Microsoft OneNote: OneNote provides a freeform digital notebook, great for general notes, not automated meeting capture.

More of ClickUp

Here’s how ClickUp compares with some popular alternatives, highlighting their standout features:

• ClickUp vs Sembly: Sembly excels in AI-powered meeting management, offering detailed transcripts and smart summaries.
• ClickUp vs Capacities: Capacities offers an object-based knowledge system, visually connecting ideas and building a personal “second brain.
• ClickUp vs Taskade: Taskade is a task-based productivity tool with AI agents for automation and real-time team collaboration.
• ClickUp vs Notejoy: Notejoy focuses on fast, collaborative note-taking for teams, with powerful search and organization.
• ClickUp vs Notta: Notta specializes in highly accurate, multilingual transcription and AI summaries for spoken content.
• ClickUp vs Craft: Craft features a beautiful, minimalist design for focused note-taking and seamless Apple ecosystem integration.
• ClickUp vs MeetGeek: MeetGeek offers AI meeting summaries, video recording, and insights into meeting dynamics.
• ClickUp vs Mem AI: Mem AI provides an AI-powered personal knowledge management system that auto-organizes notes.
• ClickUp vs Evernote: Evernote is a seasoned note-taking app known for its robust web clipping and comprehensive organization.
• ClickUp vs Microsoft OneNote: OneNote is a free-form digital notebook with strong drawing, handwriting recognition, and Microsoft integration.

Frequently Asked Questions