📊 Our Test Results:
- 📝 Note Organization: Capacities linked object notes in minutes vs Sembly’s flat meeting summaries — Capacities wins
- 🎯 Nauwkeurigheid van de transcriptie: Sembly hit 94% accurate transcription on a live Zoom meeting vs Capacities (no meeting transcription) — Sembly wins
- 🔍 Search & Retrieval: Capacities found hidden connections across notes direct vs Sembly’s keyword-limited past meetings search — Capacities wins
- 🔌 Integraties: Sembly connected to Zoom, Microsoft Teams, Google Meet, Slack, and Jira vs Capacities’ calendar-only integrations — Sembly wins for meetings
- 💰 Prijs-kwaliteitverhouding: Capacities Pro at $9.99/month vs Sembly Professional at $10/month — Capacities offers more general use for almost the same price — Capacities wins
You want a tool to capture and organize your knowledge. Two very different products compete here: Sembly AI and Capacities.
Sembly is an ai meeting assistent. It transcribes meetings, creates meeting notes, and tracks action items automatically.
Capacities is a note taking app. It builds a personal knowledge base using an object-based system for taking notes.
Both tools fight for a spot in your workflow. But they serve different needs.
We tested both across note taking, meeting productivity, search, integrations, and pricing. Here’s what we found.
Overzicht
To give you the most accurate comparison, we tested Sembly vs Capacities side by side.
We spent weeks using each platform. We examined their features and analyzed their performance in real workflows.
Sembly focuses on meeting productivity. It records meetings, creates summaries, and extracts action items and key insights.
Capacities focuses on note taking and knowledge management. It connects your notes and ideas into a second brain.
We delen onze ervaringen uit de eerste hand om u te helpen de juiste keuze te maken.
Wat is Sembly?
Sembly AI is a SaaS platform that helps teams make meetings more productive. It uses AI technology to transcribe meetings, generate meeting notes, and track action items in real time.
Sembly works with Zoom meetings, Microsoft Teams, Google Meet, and Cisco Webex. It joins calls automatically and delivers structured summaries after every session.
Sembly analyzes conversations to extract key insights, follow ups, and project decisions. It also supports multilingual support for over 45 languages, making it ideal for global teams.
Sembly AI
Sembly is the AI notetaker that turns every meeting into actionable insights. It records meetings, delivers accurate transcription, and keeps your entire team on the same page — all without downloads needed.
Sembly-prijzen
Here’s what Sembly costs in 2026. Let’s break it down.
| Plan | Prijs | Het beste voor |
|---|---|---|
| Persoonlijk | $0 | Individual users testing basic features |
| Professioneel | $10/maand | Individual professionals needing full AI features |
| Team | $20/maand | Teams needing advanced capabilities and collaboration |
| Onderneming | Prijs op maat | Large organizations with custom needs |
Gratis proefperiode: Yes — the Personal plan is free forever with limited features. No credit card required to start.
Geld-terug-garantie: Sembly does not publicly advertise a money-back guarantee. Contact support before upgrading.
📌 Opmerking: The Team plan at $20/month per user unlocks advanced capabilities including CRM integration, custom integrations, and priority support. The free version covers basic meeting summaries and limited transcription minutes.
⚠️ Warning: The paid plan is billed per user per month. Costs can add up fast for larger teams. Always confirm your user count before committing to a paid plan.
Key Benefits of Sembly
Here’s why Sembly stands out from other ai meeting tools:
- Real Time Transcription: Sembly provides real time transcription during online meetings. It supports over 45 languages, so your entire team stays informed no matter where they are.
- Automated Meeting Minutes: Sembly generates detailed meeting minutes automatically after every call. You get highlights, key points, decisions, and follow ups without lifting a finger.
- Actiepunten bijhouden: Sembly creates actionable tasks from meeting discussions. It assigns each task to the right person and syncs with tools like Jira and Trello.
- CRM-integratie: Sembly captures customer needs and objections from sales calls. It creates personalized follow ups and pushes data to your CRM automatically.
- Meeting History Search: Sembly lets you query past meetings to find relevant information. You can analyze trends and track project progress over time.
- Multi-Format Upload: Sembly allows you to upload audio or video files in formats like MP3, MP4, and WAV. This means you can transcribe meetings you recorded earlier.
Sembly Pros & Cons
✅ Pros
- 94% accurate transcription even with diverse accents
- Works with Zoom, Microsoft Teams, Google Meet, and Webex
- Automatically extracts action items and assigns them
- Supports 45+ languages for multilingual teams
- Free plan available — no downloads needed to start
❌ Cons
- Summarizing notes are not always perfect — occasional errors
- Team plan costs $20/month per user, which adds up fast
- Not a general note taking app — limited outside meetings
Wat is capaciteit?
Capacities is an object-based note taking app that helps you build a personal knowledge base. It’s designed as a studio for your mind — a place to collect, connect, and reflect on your ideas.
Unlike traditional note taking apps, Capacities lets you create objects from every part of your life — people, meetings, books, and more. These objects link together like a mind map, revealing hidden connections between your notes.
Capacities is often compared to Begrip and Obsidian. But it takes a bottom-up approach that lets structure emerge naturally from your writing process.
Capaciteiten
Capacities is a powerful assistant for your thinking. It’s a note taking application that connects your ideas, supports creative thinking, and helps you build a second brain. Users report a 20% increase in efficiency within a single month.
Capacities Pricing
Here’s what Capacities costs in 2026. Let’s break it down.
| Plan | Prijs | Het beste voor |
|---|---|---|
| Vrij | $0 | New users exploring the app |
| Pro | $9,99/maand | Individuals building a serious knowledge base |
| Gelovige | $12,49/maand | Power users who want to support development |
Gratis proefperiode: Yes — Capacities offers a free version with no time limit. No credit card required.
Geld-terug-garantie: Capacities does not list a formal refund policy. Try the free version extensively before upgrading.
📌 Opmerking: The free version is functional for most users. The Pro plan unlocks AI features, more storage, and priority access to new features. The Believer plan is essentially the same as Pro with a higher price for those who want to support the developer team.
⚠️ Warning: Capacities is a relatively newer note taking app. Some advanced features like Android support and certain integrations are still being developed. Check their roadmap before committing to a paid plan.
Key Benefits of Capacities
Here’s why Capacities stands out from other note taking apps:
- Object-Based Notes: Capacities lets you create notes based on real-world objects like books, people, and meetings. This creates amazing things — a truly connected knowledge base.
- Contextual Backlinking: Every note automatically links to related objects and ideas. You can see how your knowledge connects, similar to a mind map.
- Krachtige zoekfunctie: Capacities offers a powerful search tool that finds notes quickly. It also surfaces hidden connections you might have missed.
- AI-assistent: The built-in ai assistant helps you write, summarize, and generate new ideas from your existing notes. It’s a powerful assistant right inside your workspace.
- Daily Notes & Calendar: Capacities supports daily notes and calendar integration. This helps you create a structured daily log and connect entries over time.
- Offline & Cross-Device: The app works offline and syncs across apparaten — mobile app, desktop app, and web app. Your notes are always available.
Capacities Pros & Cons
✅ Pros
- Unique object-based note taking system — stands out vs Notion
- Clean design praised by users for boosting creative thinking
- Fast and responsive across devices — desktop app and mobile app
- Excellent for building a second brain and long-term knowledge
- Free version is fully functional for most users
❌ Cons
- No meeting transcription or recording features at all
- Android support and some integrations are still limited
- Learning curve for users new to object-based note taking
Functievergelijking
Ready to dive into a detailed comparison of Sembly vs Capacities?
We’ll explore 9 key features to help you decide which platform best suits your needs.
| Functie | Schijn | Capaciteiten |
|---|---|---|
| Startprijs | $0 (Personal) | $0 (Free) |
| Betaalde abonnementen van | $10/maand | $9,99/maand |
| Meeting Transcription | ✅ | ❌ |
| Note Taking App | ❌ | ✅ |
| AI-functies | ✅ | ✅ |
| Action Item Tracking | ✅ | ❌ |
| Kennisbank | ❌ | ✅ |
| CRM-integratie | ✅ | ❌ |
| Offline toegang | ❌ | ✅ |
| Het beste voor | Meeting productivity teams | Knowledge workers & writers |
1. Note Taking & Knowledge Management
Capaciteiten: Capacities is built for note taking at its core. Its object-based system lets you create notes from real-world items — people, books, daily notes, meetings, and more. Each object links to others, so you build a true personal knowledge base. Users describe it as a studio for your mind where ideas naturally connect over time.
Sembly: Sembly is not a general note taking app. Its notes are tied entirely to meeting content — summaries, decisions, and action items from online meetings. You cannot create standalone notes, write journal entries, or manage a knowledge base with Sembly. For taking notes outside meetings, you need another tool.
⚠️ Warning: If you need a full note taking application for daily notes, research, and creative thinking — Sembly cannot replace a dedicated note taking app like Capacities.
2. Meeting Transcription & Summaries
Sembly: Sembly performs at approximately 94% accuracy on meeting transcription. It joins your Zoom meetings, Microsoft Teams calls, and Google Meet sessions automatically. After each meeting, it produces meeting summaries with highlights, key insights, action items, and future projections. The “Glance View” gives you a quick snapshot of every important discussion.
Capaciteiten: Capacities has no meeting transcription feature. It does not record meetings or create meeting summaries. You can manually create a meeting note object and write summaries yourself — but there is no automated recording or AI-powered transcription built in.
⚠️ Warning: If your primary need is to transcribe meetings and generate automated meeting minutes, Capacities is not the right tool. Sembly is built exactly for this use case.
3. AI-functies
Capaciteiten: Capacities offers a built-in ai assistant that helps you write, summarize, and generate new ideas from your notes. It works inside your knowledge base, so it understands the context of your existing notes. You can ask it questions, create summaries, or explore new content from what you’ve already written.
Sembly: Sembly uses proprietary AI algorithms to transcribe and analyze meeting discussions. It identifies speakers, detects sentiment, analyzes conversations for gaps, and extracts actionable insights automatically. The Sembly AI is specialized for meeting content — it does not assist with general writing or creative tasks.
4. Action Item Tracking & Task Management
Sembly: Sembly excels at action item tracking. It automatically creates tasks from meeting discussions and assigns them to team members. It syncs with tools like Jira, Trello, and Slack for team-based workflows. This makes task management after meetings almost fully automated.
Capaciteiten: Capacities lets you create task objects and log tasks inside your notes. But it is not a dedicated task management tool. You can write to-do lists and link tasks to other objects, but there is no automatic extraction from conversations or meeting content.
5. Search & Discovery
Capaciteiten: Capacities offers a powerful search tool that works across your entire knowledge base. It finds notes, objects, and hidden connections you may have forgotten. Users love how it surfaces relevant information instantly — even across multiple notes created months apart.
Sembly: Sembly lets you query your entire meeting history to find relevant information from past meetings. You can search by keyword across all recordings and summaries. This is useful for tracking project decisions over time, but search is limited to meeting content only.
6. Integraties
Sembly: Sembly integrates with Zoom, Microsoft Teams, Google Meet, Cisco Webex, Slack, Jira, Zapier, Trello, Salesforce, and major CRM platforms. It also connects with calendar applications like Google Calendar, Outlook, and iCloud. For meeting-based workflows, Sembly connects directly with your existing tools.
Capaciteiten: Capacities integrates with calendar tools for daily notes and meeting logs. It supports markdown notes and web pages via its web app and share sheet. However, it does not connect with project management tools, CRMs, or meeting platforms directly. Integration depth is more limited than Sembly.
7. Meertalige ondersteuning
Sembly: Sembly supports transcription and note taking in over 45 languages. This multilingual support makes it a popular choice for global teams running online meetings with participants from multiple countries. Transcription accuracy holds up well even with non-native speakers.
Capaciteiten: Capacities supports multiple languages for writing and note taking. You can write notes in any language and the app handles them well. However, it does not offer real time transcription or automated multilingual meeting summaries like Sembly does.
8. Offline Access & Platforms
Capaciteiten: Capacities offers a desktop app, a web app, and an iOS app with offline functionality. You can create and edit notes without an internet connection. The app syncs across all your devices once you’re back online. Android users will need to wait — the Android app is still in development.
Sembly: Sembly is primarily a cloud-based web app. It requires an internet connection to join meetings and process recordings. Meeting summaries are stored online and accessible via any browser. There is no offline mode for creating or reviewing notes without a connection.
9. Pricing & Cost
Let’s compare the pricing plans side by side.
| Plan | Schijn | Capaciteiten |
|---|---|---|
| Vrij | Personal: $0 | Free: $0 |
| Starter | Professional: $10/month | Pro: $9.99/month |
| Geavanceerd | Team: $20/month per user | Believer: $12.49/month |
| Onderneming | Prijs op maat | Niet van toepassing |
Capaciteiten: Capacities Pro costs $9.99/month — one cent cheaper than Sembly Professional. The Believer plan at $12.49/month is for supporters. Both plans are affordable for individual users. Capacities does not charge per-user fees, which keeps costs predictable.
Sembly: Sembly Professional is $10/month per user — solid value for an ai meeting assistant. However, the Team plan at $20/month per user can get expensive fast. A team of five pays $100/month. Enterprise pricing is custom. The free version covers basic meeting notes only.
💡 Test Result: Capacities Pro at $9.99/month is marginally cheaper than Sembly Professional at $10/month. For individual users, both are affordable. But Sembly’s Team plan adds up fast for growing teams.
Different Scenarios
| If You Need… | Choose | Why |
|---|---|---|
| Meeting transcription & summaries | Schijn | Built exactly for this |
| A personal knowledge base | Capaciteiten | Object-based notes shine here |
| Action item tracking from calls | Schijn | Automatic task extraction |
| Creative thinking & note taking | Capaciteiten | Studio for your mind |
| CRM integration & follow ups | Schijn | Salesforce & CRM sync built-in |
| Tight budget (individual) | Capaciteiten | $9.99/month vs $10/month |
| Multilingual global teams | Schijn | 45+ languages supported |
💰 Your Budget
For individual users, both tools cost roughly the same — around $10/month for a paid plan. But Sembly’s Team plan at $20/month per user adds up fast for growing teams. Capacities keeps costs flat with no per-user pricing, making it more affordable for solo knowledge workers.
🔌 Your Tech Stack
Sembly fits perfectly into meeting-heavy workflows. It connects with Zoom, Microsoft Teams, Google Meet, Jira, Slack, Salesforce, and Zapier. Capacities is better for personal setups — it works with calendar apps and web tools but lacks deep project management integrations.
📝 Your Use Case
If your day revolves around multiple meetings, Sembly is the clear winner. It records meetings, delivers meeting summaries, and keeps your entire team on the same page without effort. If you need a place to write, think, and build a knowledge base, Capacities is the better note taking app.
🎓 Your Experience Level
Sembly requires almost no setup — install it, connect your calendar, and it joins calls automatically. New users can get value on day one. Capacities has a learning curve for users unfamiliar with object-based note taking, but detailed documentation helps you get started quickly.
🆓 Free Trials and Demos
Both tools offer a free version with no credit card required. Test Sembly on a real Zoom meeting or Microsoft Teams call before upgrading. Try Capacities for a full month of daily note taking to see if the object-based approach fits your workflow.
🛟 Support Options
Sembly offers email support and a help center with documentation. Enterprise users get priority support. Capacities has a community forum, detailed documentation, and an active development team that responds to user feedback frequently.
Switching Guide
Already using one of these tools? Here’s what to expect if you switch.
🔄 Switching from Sembly to Capacities?
✅ What you’ll gain:
- A full personal knowledge base for all your notes and ideas
- Object-based note taking with contextual backlinking and powerful search
- Offline access across mobile app, desktop app, and web app
❌ What you’ll lose:
- Automatic meeting transcription and real time meeting summaries
- Action item tracking synced to Jira, Trello, and Slack
- CRM integration and automated follow ups from sales meetings
📋 How to switch:
- Export your meeting summaries and notes from Sembly as tekst bestanden
- Create a free Capacities account and set up your first objects
- Import your exported notes as new objects and start linking them
🔄 Switching from Capacities to Sembly?
✅ What you’ll gain:
- Fully automated meeting transcription across Zoom, Teams, and Google Meet
- AI-generated meeting summaries with action items and key insights
- CRM sync and follow up automatisering for sales and project teams
❌ What you’ll lose:
- Object-based note taking and personal knowledge base features
- Offline access and cross-device note sync
- Creative thinking tools, backlinking, and second brain functionality
📋 How to switch:
- Export your notes from Capacities using the built-in export feature
- Sign up for a Sembly account and connect your calendar
- Let Sembly join your next meeting and review your first automated summary
Eindconclusie
| Categorie | Winnaar |
|---|---|
| 💰 Pricing | Capaciteiten |
| 📝 Note Taking | Capaciteiten |
| 🎯 Meeting Transcription | Schijn |
| 🤖 AI Features | Capaciteiten |
| 🔌 Integrations | Schijn |
| 🔍 Search & Discovery | Capaciteiten |
| 👶 Ease of Use | Schijn |
| 🏆 Overall Winner | Capaciteiten |
🏆 WINNER: CAPACITIES
Capacities wins 5 out of 7 categories.
Best for: knowledge workers, writers, researchers, students, and anyone building a second brain
Sembly and Capacities are two very different products built for different users.
Capacities is a powerful note taking app that builds connections between your ideas. It’s a studio for your mind that grows smarter over time.
Sembly is a specialized ai meeting assistant. It’s the best tool for teams that need accurate transcription, automated meeting minutes, and action item tracking.
Sembly is excellent for meeting-heavy teams who need to record meetings and manage follow ups automatically.
However, if you need a full note taking application, a personal knowledge base, or a powerful assistant for creative thinking — Capacities is the better choice.
Now, go out and create amazing things with the right tool in your corner!
More of Capacities Compared
Here’s how Capacities stacks up against other competitors:
Capacities wins on: object-based notes, contextual backlinking, cleaner design
Notion wins on: database features, team collaboration, wider template library
Capaciteiten versus Elk type
Capacities wins on: ease of use, design quality, faster setup for new users
Anytype wins on: local-first data storage, open-source flexibility, offline priority
Capaciteiten versus Ambacht
Capacities wins on: knowledge base linking, object types, powerful search
Craft wins on: document sharing, publishing, native Apple design
Capacities wins on: note taking focus, knowledge connections, clean writing environment
ClickUp wins on: project management, task tracking, team workflows
Capaciteiten versus Coda
Capacities wins on: second brain focus, object linking, simpler interface
Coda wins on: automatisering, app-building features, data tables
Capacities wins on: structured knowledge objects, backlinking, long-term note organization
Xtiles wins on: visual board layout, drag-and-drop interface, aesthetic tiles
Capaciteiten versus AFFiNE Pro
Capacities wins on: knowledge management depth, object types, user experience
AFFiNE Pro wins on: whiteboard features, open-source code, local storage
Capacities wins on: cleaner design, easier onboarding, built-in AI assistant
Obsidian wins on: source code access, plugin library, local markdown notes storage
More of Sembly Compared
Here’s how Sembly stacks up against other competitors:
Sembly vs Microsoft OneNote
Sembly wins on: automated meeting transcription, AI meeting summaries, action item tracking
Microsoft OneNote wins on: general note taking, free storage, deep Microsoft Teams integration
Schijn versus idee
Sembly wins on: meeting transcription, automatic summaries, real time meeting productivity
Notion wins on: database management, team wikis, content organization
Sembly vs Vuurvliegjes AI
Sembly wins on: customizable summaries, sentiment analysis, project automation
Fireflies AI wins on: wider integration library, topic tracking, team collaboration tools
Sembly wins on: AI meeting notes, transcription accuracy, automated follow ups
ClickUp wins on: full project management, task management, team workflows
Sembly vs Taskade
Sembly wins on: meeting transcription depth, multilingual support, CRM integration
Taskade wins on: AI project templates, team collaboration, visual task boards
Sembly vs Notejoy
Sembly wins on: automatic meeting summaries, action items, meeting productivity
Notejoy wins on: collaborative note taking, shared notebooks, simple team notes
Sembly vs Notta
Sembly wins on: project automation, CRM integration, actionable insights extraction
Notta wins on: audio file upload speed, live bijschriften, lightweight interface
Sembly vs MeetGeek
Sembly wins on: multilingual support, sentiment analysis, advanced project features
MeetGeek wins on: meeting highlight clips, video snippets, meeting coaching tips
Sembly vs Mem AI
Sembly wins on: meeting-specific AI, real time transcription, team collaboration features
Mem AI wins on: smart note organization, AI-powered knowledge management, personal notes
Sembly vs Evernote
Sembly wins on: automated meeting notes, real time transcription, action tracking
Evernote wins on: web clipper, document scanning, long-established note taking features
Sembly wins on: meeting productivity, transcription, automated summaries
Craft wins on: document design, sharing, native Apple experience
Veelgestelde vragen
What is Sembly used for?
Sembly AI is used to transcribe meetings, generate meeting notes, and track action items automatically. It works with Zoom meetings, Microsoft Teams, Google Meet, and Cisco Webex. Teams use it to capture meeting insights and important details, stay on the same page, close more deals with better follow ups, and improve decision making after every call.
Is there a free AI notulist?
Yes — both Sembly and Capacities offer a free version. Sembly’s Personal plan is free and covers basic meeting summaries. Capacities offers a free plan for note taking with no time limit. Both are solid choices for new users who want to test before paying.
What is the difference between Notion and Capacities?
Capacities uses object-based notes that link together like a mind map, creating a natural personal knowledge base. Notion uses pages and databases with a more top-down structure. Capacities is better for personal knowledge management. Notion is better for team wikis and structured databases.
What is the best AI note taker for meetings?
Sembly is among the best alternatives for AI meeting notes. It delivers 94% accurate transcription, creates customizable summaries, and tracks action items automatically. Other tools worth comparing include Fireflies AI, Otter.ai, Notta, and MeetGeek — each with slightly different strengths.
Does Capacities use AI?
Yes — Capacities offers AI features through a built-in ai assistant. It helps you write, summarize, and generate new ideas from your existing notes. The AI assistant is available on the Pro plan and works directly inside your knowledge base to surface key insights and help you create amazing things.
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