Snelstart
Deze handleiding behandelt alle Hubdoc-functies:
- Aan de slag — Create your Hubdoc account and connect it to your accounting software
- Hoe gebruik je automatisch documenten ophalen? — Pull bills and bank statements in without lifting a finger
- Hoe slimme data-extractie te gebruiken — Read supplier names, dates, amounts, and invoice numbers from every file
- Hoe gebruik je Easy Mobile App Uploads? — Snap photos of receipts at the counter instead of hoarding paper
- Hoe gebruik je veilige cloudopslag? — Keep every file in the cloud behind bank-level 256-bit encryption
- Hoe u integratie met boekhoudsoftware kunt gebruiken — Sync your documents and data straight into Xero or QuickBooks Online
- Hoe gebruik je automatisch archiveren en sorteren? — Teach Hubdoc your rules once and let it file new uploads for you
- Hoe gebruik je auditbestendige documentatie? — Attach a source document to every transaction your accountant reviews
- Hoe gebruikerssamenwerking te gebruiken — Give accountants, bookkeepers, and staff members the right access level
- Hoe documenten exporteren en back-up maken — Copy every file to Dropbox, Google Drive, or Box on a schedule
Benodigde tijd: 5 minuten per film
Ook in deze handleiding: Professionele tips | Veelgemaakte fouten | Probleemoplossing | Prijzen | Alternatieven
Waarom zou je deze gids vertrouwen?
I have used Hubdoc for two years across three client files. Every step here comes from real work, not vendor screenshots.
Hubdoc automates boekhouding tasks and frees up time to focus on adding value to clients.
It reads your financial documents and hands the data to Xero.
That cuts the time spent typing receipts, bills, and expenses by hand.
Most people only ever upload receipts and stop there.
This guide shows you how to use Hubdoc properly, feature by feature.
Hubdoc-handleiding
This How to use Hubdoc tutorial walks through every feature step by step. You will go from an empty account to automatic filing.
Hubdoc
Stop retyping invoices and bills by hand. Hubdoc fetches your financial documents, extracts the data, and syncs it with Xero or QuickBooks Online. It is included free with most Xero plans.
Aan de slag met Hubdoc
Before any feature works, you need to set up your Hubdoc account.
Het duurt ongeveer drie minuten.
Here is my honest walkthrough video of the first session:
Laten we nu elke stap eens nader bekijken.
Step 1: Create Your Hubdoc Organization
Log in to Xero and open the Hubdoc tile from your dashboard.
Creating the Hubdoc organization from Xero keeps both files linked correctly.
✓ Controlepunt: Controleer uw inbox for the confirmation email.
Stap 2: Open het dashboard
Log in on desktop, or install the app on iOS en Android.
Zo ziet het dashboard eruit:
✓ Controlepunt: You should see your empty document inbox.
Step 3: Find Your Hubdoc Email Address
Open Settings and copy the unique Hubdoc email address for your bedrijf.
Forward any digital invoices and receipts straight to it.
✅ Klaar: Je bent klaar om een van de onderstaande functies te gebruiken.
Hoe u Hubdoc kunt gebruiken voor het automatisch ophalen van documenten
Automatisch documenten ophalen lets you connect your banks and suppliers so bills arrive on their own.
Hieronder leggen we stap voor stap uit hoe je het gebruikt.
Step 1: Open the Connections Tab
Click Connections in the left menu of your Hubdoc account.
You will see a search box listing banks, utilities, and telecom suppliers.
Step 2: Link Each Supplier Account
Search the supplier, then enter the login you normally use.
Zo ziet het eruit:
✓ Controlepunt: A green Connected badge appears beside the supplier name.
Step 3: Set the Fetch Frequency
Choose daily or weekly fetching for each connected account.
✅ Resultaat: New invoices and statements now land in Hubdoc automatically.
💡 Pro-tip: Connect utilities first. Those bills arrive monthly and are the easiest to forget.
How to Use Hubdoc Smart Data Extractor
Slimme data-extractie lets you skip manual data entry on invoices, bills, and receipts.
Hieronder leggen we stap voor stap uit hoe je het gebruikt.
Step 1: Open Any Uploaded Document
Click a document from your Hubdoc inbox.
The extracted fields sit on the right, beside the scanned image.
Step 2: Check the Extracted Fields
Compare supplier names, dates, amounts, and invoice numbers against the original.
Zo ziet het eruit:
✓ Controlepunt: Every field matches the document, with no blank amounts.
Step 3: Correct Anything Wrong
Click any field and retype it, then hit Save.
✅ Resultaat: Clean documents and data are ready to push into your boekhouding software.
💡 Pro-tip: Fix a supplier name once. Hubdoc learns it and applies the change to future uploads.
How to Use Hubdoc Mobile App
Eenvoudig uploaden van mobiele apps lets you upload digital and paper documents from your phone in seconds.
Hieronder leggen we stap voor stap uit hoe je het gebruikt.
Step 1: Install the Hubdoc App
Download Hubdoc from the App Store or Google Play.
Log in with the same email and password you use on desktop.
Step 2: Tap the Camera Icon
Point your phone at the receipt and hold steady.
Zo ziet het eruit:
✓ Controlepunt: The receipt shows in your Hubdoc inbox within a minute.
Step 3: Confirm and Send
Review the crop, then tap Upload to finish the session.
✅ Resultaat: Paper receipts are captured before they fade or go missing.
💡 Pro-tip: Photograph receipts at the till. Waiting until Friday is how piles of paperwork start.
Hoe u Hubdoc Secure Cloud-Based Storage kunt gebruiken
Veilige cloudopslag lets you store financial documents safely and search them from anywhere.
Hieronder leggen we stap voor stap uit hoe je het gebruikt.
Step 1: Open the Documents Tab
Click Documents to see everything stored in the cloud.
Files stay protected with 256-bit encryption and SSL/TLS technology.
Step 2: Use the Search Bar
Type a supplier name, amount, or date to find a file.
Zo ziet het eruit:
✓ Controlepunt: Search returns the right file, and login now asks for a code.
Stap 3: Tweefactorauthenticatie instellen
Open Settings, then switch on two factor authentication for your login.
✅ Resultaat: Your documents are backed up, searchable, and locked down.
💡 Pro-tip: Search by amount when you forget the supplier. It beats scrolling months of files.
Hoe u de Hubdoc-integratie met boekhoudsoftware kunt gebruiken
Integratie met boekhouding Software lets you push data to connected integrations without touching a spreadsheet.
Hieronder leggen we stap voor stap uit hoe je het gebruikt.
Step 1: Open Integrations in Settings
Pick your accounting software from the list shown.
Hubdoc supports Xero, QuickBooks Online, Bill.com, and cloud storage services.
Step 2: Authorise the Connection
Log in to the accounting tool and approve access.
Zo ziet het eruit:
✓ Controlepunt: The bill appears in Xero with the image attached.
Step 3: Publish a Document
Open a bill, choose the account, then click Publish.
✅ Resultaat: Hubdoc syncs the extracted data with Xero, matched to the correct account.
💡 Pro-tip: Publish a small bill first. It confirms the Xero Hubdoc mapping before you batch dozens.
Hoe gebruik je de automatische archiverings- en sorteerfunctie van Hubdoc?
Automatisch archiveren en sorteren lets you build a filing system by year, month, or document type.
Hieronder leggen we stap voor stap uit hoe je het gebruikt.
Step 1: Create Your Folders
Open Documents and add folders for year, month, or type.
Most people file by year first, then by supplier underneath.
Step 2: Move a Document Manually
Drag a bill into the folder where it belongs.
Zo ziet het eruit:
✓ Controlepunt: The next bill from that supplier files itself.
Step 3: Let the Rules Build
Repeat for two or three bills from the same supplier.
✅ Resultaat: Hubdoc learns from previous actions and sorts incoming documents on its own.
💡 Pro-tip: Keep folder names short. Long names get cut off in the mobile app view.
Hoe u Hubdoc-auditbestendige documentatie kunt gebruiken
Auditbestendige documentatie lets you answer audit questions without digging through boxes.
Hieronder leggen we stap voor stap uit hoe je het gebruikt.
Step 1: Publish With the Image Attached
Leave the attachment toggle on when you publish a bill.
The scanned file travels with the transaction into your ledger.
Step 2: Check the Xero Record
Open the bill in Xero and click the paperclip icon.
Zo ziet het eruit:
✓ Controlepunt: The Xero transaction shows the attached document preview.
Step 3: Reconcile the Bank Line
Match the payment and confirm the one click reconciliation suggestion.
✅ Resultaat: Every transaction now has proof behind it, ready for review.
💡 Pro-tip: Never delete a published document. Removing it breaks the link inside Xero.
Hoe je Hubdoc-gebruikerssamenwerking kunt gebruiken
Gebruikerssamenwerking lets you share your books without handing over full control.
Hieronder leggen we stap voor stap uit hoe je het gebruikt.
Step 1: Open the Users Tab
Click Settings, then Users, then Invite User.
Invitations go out by email and expire after seven days.
Step 2: Choose an Access Level
Pick upload only for staff members, or standard for bookkeepers.
Zo ziet het eruit:
✓ Controlepunt: The user shows as Pending, then Active once they accept.
Step 3: Send the Invite
Enter the email address and click Send.
✅ Resultaat: You can grant your accountant access to view your bookkeeping directly.
💡 Pro-tip: Give warehouse staff upload only rights. They can send receipts but cannot publish.
Hoe u documenten kunt exporteren en back-uppen met Hubdoc
Documenten exporteren en back-up maken lets you keep a second copy of your records outside Hubdoc.
Hieronder leggen we stap voor stap uit hoe je het gebruikt.
Step 1: Connect a Storage Service
In Integrations, pick Dropbox, Google Drive, or Box.
Hubdoc then mirrors your folder structure inside that service.
Step 2: Choose What Syncs
Select all documents, or limit the sync to chosen folders.
Zo ziet het eruit:
✓ Controlepunt: The ZIP downloads and your cloud drive shows matching folders.
Step 3: Run a Bulk Export
Tick the files you want and click Download as ZIP.
✅ Resultaat: Your records survive even if you close the account later.
💡 Pro-tip: Run a full export every January. It gives you a clean archive of the closed year.
Hubdoc Pro-tips en sneltoetsen
After two years of managing client files in Hubdoc, here are my best tips.
Toetsenbord sneltoetsen
| Actie | Snelkoppeling |
|---|---|
| Publish current document | Ctrl + Enter |
| Next document in queue | J |
| Previous document | K |
| Jump to search | Ctrl + F |
These four shortcuts alone cut my review time in half.
Verborgen functies die de meeste mensen over het hoofd zien
- Bulk publish: Tick several bills, then publish them to Xero in one go.
- Regels voor leveranciers: Set a default account per supplier so coding happens on upload.
- Help centre: Click the Hubdoc blog logo in the help centre to reach setup guides.
Veelgemaakte fouten bij Hubdoc die je moet vermijden
Mistake #1: Creating the Account Outside Xero
❌ Fout: Signing up on the Hubdoc website when you already own Xero.
✅ Rechts: Create the Hubdoc organization from your Xero dashboard so the two files link.
Mistake #2: Publishing Without Checking Amounts
❌ Fout: Trusting every extracted figure and publishing the whole batch blind.
✅ Rechts: Scan the amounts and dates first. Faded receipts are where errors hide.
Mistake #3: Letting Documents Pile Up
❌ Fout: Saving a month of paperwork for one long Sunday session.
✅ Rechts: Upload as you go. Ten seconds daily beats three hours monthly.
Hubdoc-probleemoplossing
Problem: Documents Are Not Syncing to Xero
Oorzaak: The integration token expired, usually after a password change.
Repareren: Open Settings, disconnect the integration, then reconnect and republish the stuck files.
Problem: Data Is Extracted Incorrectly
Oorzaak: Poor lighting, creased paper, or a faded thermal receipt.
Repareren: Retake the photo on a flat dark surface. Then correct the fields manually.
Problem: A Bank Connection Keeps Failing
Oorzaak: The bank added two factor authentication to online logins.
Repareren: Reconnect and approve the prompt on your phone within the timeout window.
📌 Opmerking: Still stuck? Open the support widget. It greets you with “We’re here to help” and connects you to the Hubdoc team.
Wat is Hubdoc?
Hubdoc is a document capture tool that removes manual data entry from bookkeeping.
Think of it as a scanner that also does the typing.
Hubdoc helps streamline bookkeeping by automating data entry from financial documents.
Met Hubdoc kunt u tijd besparen en de nauwkeurigheid en efficiëntie van uw boekhoudtaken verbeteren.
It is worth it if you want to simplify bookkeeping and reduce hours lost to paperwork.
Less time on typing means more attention for clients and the work that pays.
Bekijk dit korte overzicht:
Het omvat de volgende belangrijke kenmerken:
- Automatisch documenten ophalen: Pull bills and bank statements in without lifting a finger.
- Slimme data-extractie: Read supplier names, dates, amounts, and invoice numbers from every file.
- Eenvoudig uploaden van mobiele apps: Snap photos of receipts at the counter instead of hoarding paper.
- Veilige cloudopslag: Keep every file in the cloud behind bank-level 256-bit encryption.
- Integratie met boekhoudsoftware: Sync your documents and data straight into Xero or QuickBooks Online.
- Automatisch archiveren en sorteren: Teach Hubdoc your rules once and let it file new uploads for you.
- Auditbestendige documentatie: Attach a source document to every transaction your accountant reviews.
- Gebruikerssamenwerking: Give accountants, bookkeepers, and staff members the right access level.
- Documenten exporteren en back-uppen: Copy every file to Dropbox, Google Drive, or Box on a schedule.
Voor een volledige recensie, zie onze Hubdoc-recensie.
Hubdoc-prijzen
Here is what Hubdoc costs in 2026:
| Plan | Prijs | Het beste voor |
|---|---|---|
| Maandelijks abonnement | $12/maand | Any business owner using Hubdoc on its own |
Hubdoc costs around $12 per month if used independently.
It is included at no extra cost with most Xero plans, including Starter, Standard, and Premium.
Gratis proefperiode: Yes, 14 days free with no card required.
Geld-terug-garantie: No formal guarantee. You can cancel monthly at any time.
💰 Beste prijs-kwaliteitverhouding: Monthly Subscription — but check your Xero plan first, since it may already be free.
Hubdoc versus alternatieven
How does Hubdoc compare? Here is the competitive landscape:
| Hulpmiddel | Het beste voor | Prijs | Beoordeling |
|---|---|---|---|
| Hubdoc | Xero users capturing bills | $12/maand | ⭐ 4.2 |
| Dext | Heavy supplier fetching | $29/maand | ⭐ 4,5 |
| AutoEntry | Verstandig gebruikers | $12/maand | ⭐ 4.3 |
| Docyt | AI categorisation | $50/maand | ⭐ 4.2 |
| Onkosten maken | Staff expense claims | $5/maand | ⭐ 4.4 |
| Synder | Ecommerce payouts | $61/mo | ⭐ 4.6 |
| Zoho Boeken | All-in-one value | $15/maand | ⭐ 4,5 |
| Golf | Gratis boekhouding | $0/maand | ⭐ 4.4 |
Snelle keuzes:
- Beste overall: Hubdoc — free inside Xero and easy for beginners.
- Beste budget: Wave — no cost at all for very small businesses.
- Het meest geschikt voor beginners: QuickBooks — the simplest accounting software to learn.
- Best for heavy fetching: Dext — more supplier connections than anyone else.
🎯 Alternatieven voor Hubdoc
Op zoek naar alternatieven voor Hubdoc? Dit zijn de beste opties:
- 🚀 Puzzle IO: Accounting built for startups, with automatic categorisation and live rapportage.
- 🌟 Dext: The closest rival, with faster fetching and deeper supplier coverage.
- ⭐ Xero: The accounting software Hubdoc feeds. Most plans include Hubdoc free.
- 🔧 Synder: Best for ecommerce sellers syncing Stripe, Shopify, and PayPal payouts.
- 🎯 Gemakkelijke maandafsluiting: Checklist-driven close software for teams that miss deadlines.
- 🧠 Docyt: AI bookkeeping that codes transactions and reconciles as documents arrive.
- 🏢 Verstandig: Full accounting suite for larger firms needing stock and payroll.
- 💼 Zoho-boeken: Strong value if you already run other Zoho business apps.
- 💰 Golf: Free invoicing and bookkeeping for freelancers watching every dollar.
- 📊 Onkosten declareren: Expense reports and card feeds for teams filing staff claims.
- 👶 QuickBooks: Beginner-friendly accounting with a huge pool of certified bookkeepers.
- ⚡ AutoEntry: Sage-owned capture tool priced by credit rather than flat monthly.
- 🎨 FreshBooks: Clean invoicing and time tracking aimed at service businesses.
- 🔒 NetSuite: Enterprise ERP for companies that outgrew kleine onderneming hulpmiddelen.
Voor de volledige lijst, zie onze Hubdoc-alternatieven gids.
⚔️ Hubdoc vergeleken
Here is how Hubdoc stacks up against each competitor:
- Hubdoc versus Puzzle IO: Puzzle IO does the bookkeeping itself. Hubdoc only feeds documents and data into it.
- Hubdoc versus Dext: Dext fetches from more suppliers. Hubdoc wins on price if you already pay for Xero.
- Hubdoc versus Xero: Not rivals. Hubdoc captures the paperwork, Xero records the transactions it creates.
- Hubdoc versus Synder: Synder handles payment platform sync. Hubdoc handles bills, receipts, and statements.
- Hubdoc versus Easy Month End: Easy Month End tracks close tasks. Hubdoc supplies the source files those tasks need.
- Hubdoc versus Docyt: Docyt automates coding as well as capture. Hubdoc stays simpler and far cheaper.
- Hubdoc versus Sage: Sage is full accounting software. Hubdoc is a capture layer that feeds one.
- Hubdoc versus Zoho Books: Zoho Books bundles capture inside its ledger. Hubdoc stays the better Xero partner.
- Hubdoc versus Wave: Wave costs nothing but has no fetching. Hubdoc pulls bills in for you.
- Hubdoc versus Expensify: Expensify is built for staff expense claims. Hubdoc is built for supplier bills.
- Hubdoc versus QuickBooks: QuickBooks has its own receipt capture. Hubdoc suits Xero users far better.
- Hubdoc versus AutoEntry: AutoEntry charges per credit. Hubdoc charges one flat monthly fee instead.
- Hubdoc versus FreshBooks: FreshBooks focuses on invoices you send. Hubdoc focuses on bills you receive.
- Hubdoc versus NetSuite: NetSuite serves large finance teams. Hubdoc serves small business owners and bookkeepers.
Begin nu met het gebruik van Hubdoc.
Je hebt geleerd hoe je alle belangrijke Hubdoc-functies kunt gebruiken:
- ✅ Automatisch documenten ophalen
- ✅ Slimme gegevensextractie
- ✅ Eenvoudig uploaden van mobiele apps
- ✅ Veilige cloudopslag
- ✅ Integratie met boekhoudsoftware
- ✅ Automatisch archiveren en sorteren
- ✅ Auditbestendige documentatie
- ✅ Gebruikerssamenwerking
- ✅ Documenten exporteren en back-up maken
Volgende stap: Kies één functie en probeer die nu uit.
De meeste mensen beginnen met het automatisch ophalen van documenten.
It takes less than five minutes and saves hours later.
Veelgestelde vragen
Hoe begin ik met het gebruik van Hubdoc?
Create your Hubdoc account from the Xero dashboard, connect your accounting software, then upload one receipt. Most people finish this setup in under ten minutes.
Hoe werkt Hubdoc?
Hubdoc pulls data from financial documents and syncs it directly with accounting software. It extracts supplier names, dates, and amounts, then creates matching transactions.
Hoe gebruik ik Hubdoc via de app?
Install the app, log in, then tap the camera icon to photograph receipts. Uploads reach your Hubdoc inbox direct and are extracted within minutes.
Kan Hubdoc automatisch bankafschriften ophalen?
Yes. Connect your bank under the Connections tab and Hubdoc fetches statements on a daily or weekly schedule without any further action from you.
Hoe kan ik bonnen naar Hubdoc sturen?
Forward them to your unique Hubdoc email address, snap photos in the mobile app, or upload files from your desktop by dragging them in.
English 
Spanish 
Chinese 
German 
French 
Arabic 
Russian 
Portuguese 
Japanese 
Korean 
Italian 
Turkish 
Dutch 
Polish 
Indonesian 
Thai 
Vietnamese 