How to Use Warmy: A Quick & Easy Guideline in 2025

Are you looking for a straightforward way to enhance your email outreach?

Do you want to connect with your audience more effectively? 

Land more emails in their primary inboxes?

Then you’ve come to the right place! 

In this guide, we’ll explain exactly how to use Warmy step by step so you can start seeing results quickly.

Getting Started: Setting Up Your Account

Okay, so you want to start using Warmy to help your emails get seen, right?

It’s like getting your email address ready for action!

Here’s how you get things going:

• First, you need to go to the Warmy website, which is usually called Warmly io. Think of it as finding the front door to Warmy’s house.
• Once you’re there, they’ll probably have different plans, like small, medium, and large. These plans let you warm up your email in various ways. Just pick the one that sounds best for what you need.
• Next, you’ll need to sign up. This is like telling Warmy who you are. You’ll probably need to put in your name, your email address (not the one you want to warm up yet!), and make a password.
• After you sign up, Warmy will send a message to the email address you just gave them. You need to click on a link in that email. This tells Warmy, “Yep, this is really my email!”
• Now, you can log in to your Warmy account. This is like stepping inside Warmy’s house. You’re all set to start improving your email deliverability! This whole process is just the first step in warming up your emails with Warmly io.

Connecting Your Email Addresses to Warmy

Alright, now that you’re inside Warmy.

It needs to know which email addresses you want to help get into people’s inboxes.

This is a super important task! Here’s what you usually do:

• Look for a button or a place that says “Add Email Account” or “Connect Email.” This is like introducing Warmy to your email address.
• Warmy will probably ask you what kind of email you use, such as Gmail, Outlook, or something else. Choose yours from the list.
• Then, a new window might pop up asking you to log in to your email account. This is normal! You’re just permitting Warmy to do its job. Think of it as letting a helper into your room so they can tidy up.
• Your email company will ask if it’s okay for Warmy to send and read emails. This is how Warmy does its topic of your warm-up emails thing and makes it look like real people are interested in your emails. It helps build a good reputation for your email address.
• If you use more than one email address for marketing or sales, you’ll need to do this for each one.
• Once you’ve connected your email, Warmy can start sending and receiving emails to help improve its reputation and ensure your important emails get seen. This whole process helps with engagement and ensures people spend some reading time on the emails Warmy sends. It’s all part of managing your email health, especially if you send a high volume of emails.

Configuring Your Settings for Optimal Results

Okay, now that Warmy knows your email addresses.

You get to tell it how to warm them up best!

Think of it like telling your helper how fast to tidy your room and what things to do.

Here are some things you might be able to change:

• Warm-Up Speed: This is like choosing how fast Warmy starts sending and getting emails. If your email is brand new, it’s usually best to start slow and then go faster later. This helps your email look more normal and less like it’s sending lots of stuff all at once, which can make it look like spam.
• How Many Emails Each Day: You can tell Warmy how many warm-up emails it should send each day. Starting with a small number and gradually increasing it is usually a good idea.
• Pretending to be Interested: Warmy will pretend to open the warm-up emails, click on them, and even reply sometimes. This makes it look like people are actually interested in the emails, which is a good sign for email companies.
• What the Warm-Up Emails Say: Usually, Warmy makes up the words in these warm-up emails. They’re just meant to look like normal conversations. Some platforms might let you change them a little, but it’s not usually a big deal.
• When to Warm Up: You might be able to pick the times or days you want Warmy to work. Think about when people usually check their emails.
• Sharing Different Internet Addresses (if you have them): If your emails go out from different internet spots, Warmy might be able to use them all to help spread out the warming.

The important thing is not to rush things.

Warming up your email slowly and steadily is better than trying to do it all at once and risk getting marked as spam.

Monitoring Your Progress

After you tell Warmy how to warm up your emails.

You’ll want to see how it’s doing, right?

Most Warmy setups have a place where you can watch its progress, like a report card for your email warming!

Here’s what you might see:

• How Many Sent: This shows you how many warm-up emails Warmy has sent from your email address. It’s like counting how many times your helper has tidied up.
• People Opening: This tells you how many of those warm-up emails were “opened.” It’s like seeing if someone actually looked at the letters.
• People Replying: This shows if anyone “replied” to the warm-up emails. This is a really good sign that emails are looking real and interesting!
• Where Emails Land: Sometimes, Warmy can even tell you if the warm-up emails are landing in the main inbox or if they’re accidentally going to the spam folder. You definitely want them in the inbox!
• Email Score: Some Warmy places might give your email address a score. A higher score usually means your email is looking good to the big email companies.
• Overall Status: This will tell you if Warmy is still working on warming up your email, if it’s finished, or if it’s paused.

Checking this progress now and then helps you see if Warmy is doing its job well and if your emails are on the right track to avoid the spam folder.

It’s all part of keeping good management of your email health.

Best Practices 

To really get the most out of Warmy in 2025, make sure your customers see your emails.

Here are some good things to keep in mind:

• Start Early: Don’t wait until the last minute to warm up a new email address. Give Warmy some time to do its thing before you start sending out lots of important emails. Think of it like warming up your car before a long drive.
• Keep it Going: Let Warmy run regularly. Stopping and starting it constantly can mess up the warming-up process, so consistency is key.
• Go Slow at First: When you start sending emails after warming up, don’t send a huge amount right away. Start with a smaller number and send more over time. This looks more natural.
• Check Where Your Emails Go: Even after Warmy has done its job, keep an eye on where your real emails are ending up – in the regular inbox or the spam folder.
• Send Different Kinds of Emails Carefully: If you send different types of emails (like updates or special offers), try to warm up the email addresses you use for each type.
• Be a Good Email Sender: Warmy helps with getting your emails delivered, but you also need to write good emails! Make sure what you send is interesting to people, your lists of email addresses are up-to-date, and it’s easy for people to unsubscribe if they want to.
• Use Your Own Internet Spot (if you have one just for emails): If you send a lot of emails, having your own special internet address for sending can also help your email reputation.
• Keep Up with What’s New: Email rules change sometimes. Stay informed about the latest tips for sending good emails and adjust how you use Warmy if necessary.
• Try Different Things and See What Works: Pay attention to how your emails are doing, and try changing your Warmy settings a little to see if it improves them. You might even find a good template that works well with Warmy.

Warmy Alternatives

Here are some notable alternatives to Warmy, with a brief overview of their offerings:

• Instantly: Primarily known as a cold email outreach tool, Instantly also incorporates features aimed at improving email deliverability.
• Snov.io: This platform is a comprehensive sales CRM and outreach automation tool that includes email finding.
• Apollo: A widely used sales intelligence and engagement platform, Apollo offers a vast database for prospecting.
• Hunter.io: Specializing in finding email addresses associated with websites, Hunter.io is a key tool for lead generation. 
• Reply.io: This is a sales engagement platform that automates email outreach, calls, and tasks. 
• UpLead: A B2B prospecting platform offering a large database of contacts with a focus on data accuracy. 
• Mailshake: A sales engagement platform designed for cold email outreach and sales follow-up. 
• Lemlist: Known for its personalized cold outreach campaigns, Lemlist includes a dedicated email warm-up tool.
• Woodpecker: An email outreach platform built for sales teams, Woodpecker focuses on sending highly deliverable personalized cold emails and follow-ups.
• Smartlead: This platform focuses on cold email automation and deliverability at scale. Smartlead offers features like automated warm-up and deliverability testing.
• Saleshandy: A sales engagement platform that provides tools for email tracking, merge, and scheduling. 
• Klenty: A sales engagement platform that automates email, calls, and tasks to help sales teams outreach effectively. 
• Warmbox: As its name suggests, Warmbox is specifically an email warm-up service designed to increase sender reputation.
• Maildoso: (Information on Maildoso’s specific offerings as a Warmy alternative requires further detail to provide a concise description in this context.)
• Manyreach: (Information on Manyreach’s specific offerings as a Warmy alternative requires further detail to provide a concise description in this context.)

Conclusion

Okay, so basically, Warmy helps your emails get to the right place – the inbox!

It’s like teaching email companies that your messages are good.

So they don’t end up in spam.

Just follow these easy steps, and you’ll be on your way to getting your emails seen.

It takes a bit to get started, but it’s worth it so your messages don’t get lost!

Give Warmy a shot and watch your emails land where they should.

Frequently Asked Questions