How to Use Fireflies AI Step by Step — 2026 Tutorial

Quick Start

This guide covers every Fireflies AI feature:

• Başlarken — Create account and connect your calendar
• How to Use AI Notetaker — Record and transcribe meetings automatically
• How to Use Transcription — Get accurate text from any conversation
• How to Use AI Summaries — Get meeting overviews in seconds
• How to Use Action Items — Track tasks and follow-ups automatically
• How to Use Meeting Prep — Prepare for calls with AI-powered context
• How to Use Team Collaboration — Share notes and soundbites with your team
• How to Use Advanced Analytics — Track talk time and sentiment data
• How to Use Fireflies Agents — Automate workflows with AI agents
• How to Use AskFred — Chat with your meeting data using AI

Time needed: 5 minutes per feature

Also in this guide: Pro Tips | Common Mistakes | Sorun giderme | Fiyatlandırma | Alternatifler

Why Trust This Guide

I’ve used Fireflies AI for over 12 months and tested every feature covered here. This how to use Fireflies AI tutorial comes from real hands-on experience — not marketing fluff or vendor screenshots.

Fireflies AI is one of the most powerful AI meeting asistan tools available today.

But most users only scratch the surface of what it can do.

This guide shows you how to use every major feature.

Step by step, with screenshots and pro tips.

Fireflies AI Tutorial

This complete Fireflies AI tutorial walks you through every feature step by step, from initial setup to advanced tips that will make you a power user.

Ateşböcekleri Yapay Zekası

Stop taking toplantı notları manually. Fireflies AI records, transcribes, and summarizes every call with 95% accuracy across 100+ languages. Try the free plan — no credit card needed.

TRY FIREFLIES AI NOW →

READ FULL REVIEW →

FIREFLIES AI ALTERNATIVES →

Getting Started with Fireflies AI

Before using any feature, complete this one-time setup.

It takes about 3 minutes.

Let’s walk through each step.

Step 1: Create Your Account

Go to fireflies.ai and click “Get Started for Free.”

Sign up with your work email for calendar integration.

You can also sign up using Google or Outlook.

✓ Checkpoint: Kontrol edin gelen kutusu for a confirmation email.

Step 2: Connect Your Calendar

Link your Google Calendar or Outlook calendar.

This lets Fireflies detect meeting URLs automatically.

Here’s what the dashboard looks like:

✓ Checkpoint: You should see your upcoming meetings listed.

Step 3: Configure Auto-Join Settings

Go to Settings and find “Auto-join” preferences.

Choose which meetings Fred (the AI bot) should join.

Select your preferred platforms: Zoom, Google Meet, or Teams.

How to Use Fireflies AI Notetaker

Yapay Zeka Not Alma lets you record and transcribe meetings without manual note-taking.

Here’s how to use it step by step.

Watch AI Notetaker in action:

Now let’s break down each step.

Step 1: Enable Auto-Join for Your Meetings

Open Fireflies Settings and toggle on “Auto-join meetings.”

Fred will appear as a participant when your call starts.

Step 2: Start Your Meeting as Normal

Join your Zoom, Google Meet, or Teams call.

Fred joins automatically within the first minute.

Here’s what this looks like:

✓ Checkpoint: You should see “Fireflies.ai Notetaker” in your participant list.

Step 3: Review Your Notes After the Meeting

Check your Fireflies dashboard 5–10 minutes after the call.

Your transcript, summary, and action items will be ready.

How to Use Fireflies AI Transcription

Transkripsiyon lets you convert any meeting audio into searchable, accurate metin.

Here’s how to use it step by step.

Watch Transcription in action:

Now let’s break down each step.

Step 1: Open a Completed Meeting

Go to your Fireflies dashboard and click on any meeting.

The full transcript appears with speaker labels and timestamps.

Step 2: Search and Navigate the Transcript

Use the search bar to find specific keywords or topics.

Click any timestamp to jump to that moment in the recording.

Here’s what this looks like:

✓ Checkpoint: You should see speaker-labeled text with clickable timestamps.

Step 3: Upload Audio or Video Files

Click “Upload” on your dashboard to transcribe pre-recorded files.

Fireflies supports MP3, MP4, WAV, and other common formats.

How to Use Fireflies AI Summaries

Yapay Zeka Özetleri lets you get a quick overview of any meeting in seconds.

Here’s how to use it step by step.

Watch AI Summaries in action:

Now let’s break down each step.

Step 1: Open Any Meeting From Your Dashboard

Click on a completed meeting to view its details.

The AI summary generates automatically after processing.

Step 2: Review the Five-Part Summary

Each summary includes keywords, outline, overview, action items, and notes.

You can customize which sections appear in your summaries.

Here’s what this looks like:

✓ Checkpoint: You should see a structured summary with five distinct sections.

Step 3: Share the Summary With Your Team

Click “Share” to send the summary via email or Slack.

You can also copy the summary text to paste anywhere.

How to Use Fireflies AI Action Items

Action Items lets you track tasks and follow-ups mentioned during meetings.

Here’s how to use it step by step.

Watch Action Items in action:

Now let’s break down each step.

Step 1: Open the Action Items Tab

Inside any meeting, click the “Action Items” section.

Fireflies automatically detects tasks from the conversation.

Step 2: Review and Assign Tasks

Each action item shows the speaker and exact timestamp.

Assign tasks to team members or push them to project tools.

Here’s what this looks like:

✓ Checkpoint: You should see a list of detected tasks with speaker names.

Step 3: Send Tasks to Your Project Management Tool

Connect Fireflies to Asana, Slack, Trello, or your CRM.

Action items sync directly to your workflow tools.

How to Use Fireflies AI Meeting Prep

Meeting Prep lets you review context from past meetings before your next call.

Here’s how to use it step by step.

Watch Meeting Prep in action:

Now let’s break down each step.

Step 1: Check Your Upcoming Meetings

Open the Fireflies dashboard and view your calendar.

Click on any upcoming meeting to see prep materials.

Step 2: Review Past Meeting Context

Fireflies pulls notes from previous meetings with the same attendees.

You see past action items, key topics, and unresolved questions.

Here’s what this looks like:

✓ Checkpoint: You should see relevant notes from past interactions with the same contacts.

Step 3: Use AI to Generate Talking Points

Ask AskFred to suggest discussion topics based on previous calls.

Review the suggested agenda before your meeting starts.

How to Use Fireflies AI Team Collaboration

Takım İşbirliği lets you share notes, soundbites, and comments with your team.

Here’s how to use it step by step.

Step 1: Create a Team Workspace

Go to Settings and invite team members by email.

Set up channels to organize meetings by project or department.

Step 2: Share Meeting Highlights as Soundbites

Select any part of a transcript and click “Create Soundbite.”

Share these audio clips with teammates who missed the meeting.

Here’s what this looks like:

✓ Checkpoint: You should see shareable audio clips in your Soundbites library.

Step 3: Add Comments and Reactions

Click any line in the transcript to leave a comment.

Tag team members to bring them into the conversation.

How to Use Fireflies AI Advanced Analytics

Gelişmiş Analitik lets you track talk time, sentiment, and meeting patterns.

Here’s how to use it step by step.

Step 1: Open the Analytics Dashboard

Click “Analytics” in the left sidebar of your dashboard.

You’ll see an overview of your meeting patterns and stats.

Step 2: Review Speaker Talk Time and Sentiment

Check who spoke the most in each meeting.

View sentiment scores to gauge how conversations went.

Here’s what this looks like:

✓ Checkpoint: You should see visual charts showing talk time percentages per speaker.

Step 3: Create Custom Topic Trackers

Add keywords or phrases you want Fireflies to track across meetings.

Track mentions of competitors, pricing, or product features automatically.

How to Use Fireflies Agents

Fireflies Agents lets you automate workflows using 200+ pre-built Yapay zeka uygulamaları.

Here’s how to use it step by step.

Step 1: Browse the AI Apps Library

Go to the “AI Apps” section in your Fireflies dashboard.

Browse 200+ pre-built otomasyon templates by category.

Step 2: Select and Configure an Agent

Pick an agent that matches your workflow need.

For example, choose “Sales Follow-up Email” to auto-generate emails.

✓ Checkpoint: You should see the agent configuration screen with customizable fields.

Step 3: Activate and Test the Agent

Toggle the agent on and run it against a recent meeting.

Review the output and adjust settings as needed.

How to Use Fireflies AI AskFred

AskFred lets you chat with your meeting veri using natural language questions.

Here’s how to use it step by step.

Step 1: Open AskFred in Any Meeting

Click the AskFred icon in the left sidebar of any meeting.

The AI chat window opens next to your transcript.

Step 2: Ask Questions About the Meeting

Type questions like “What did the client say about pricing?”

Fred responds with answers and exact timestamps from the call.

✓ Checkpoint: You should see AI answers with clickable timestamp links to the source.

Step 3: Generate Content From Meeting Data

Ask Fred to write follow-up emails, blog posts, or social updates.

Fred uses your meeting context to generate relevant content.

Fireflies AI Pro Tips and Shortcuts

After testing Fireflies AI for over 12 months, here are my best tips.

Klavye Kısayolları

Hidden Features Most People Miss

• Talk to Fireflies: Powered by Şaşkınlık AI, this lets you do live web searches during meetings. Available on all plans including Free.
• Custom Vocabulary: Go to Settings and add industry terms. This can boost transcription accuracy by 5–10% for technical conversations.
• Smart Search Filters: Filter meetings by sentiment, speaker, date, or custom topics. Most users only use the basic keyword search.

Fireflies AI Common Mistakes to Avoid

Mistake #1: Not Informing Attendees About the Bot

Mistake #2: Ignoring Storage Limits on Free and Pro Plans

Mistake #3: Burning Through AI Credits Too Fast

Fireflies AI Troubleshooting

Problem: Fred Didn’t Join My Meeting

Cause: Your calendar isn’t synced, or the meeting URL wasn’t detected.

Düzeltmek: Check Settings to confirm your calendar is connected. Make sure the meeting has a valid Zoom, Google Meet, or Teams link in the invite.

Problem: Transcript Has Poor Accuracy

Cause: Background noise, overlapping speakers, or heavy accents.

Düzeltmek: Use a quality microphone and mute when not speaking. Add custom vocabulary for technical terms your team uses often.

Problem: Meeting Not Processing After the Call

Cause: The meeting was under 3 minutes or the recording failed.

Düzeltmek: Meetings must be longer than 3 minutes to process. Check your dashboard after 10–15 minutes for longer calls.

📌 Not: If none of these fix your issue, contact Fireflies AI support.

Fireflies AI nedir?

Ateşböcekleri Yapay Zekası is an AI meeting assistant tool that automatically records, transcribes, and summarizes your meetings.

Think of it like a silent digital notetaker that joins every call and handles the documentation so you can focus on the conversation.

Watch this quick overview:

It includes these key features:

• Yapay Zeka Not Alma Uygulaması: Automatically joins and records meetings across Zoom, Google Meet, and Teams.
• Transkripsiyon: Converts speech to text with 95% accuracy in 100+ languages.
• Yapay Zeka Özetleri: Generates five-part meeting summaries with keywords, outlines, and action items.
• Yapılacak İşler: Detects and tracks tasks mentioned during conversations.
• Takım Çalışması: Share notes, soundbites, and comments with your team.
• Gelişmiş Analitik: Track talk time, sentiment, and custom topics across meetings.
• Fireflies Agents: Automate workflows with 200+ pre-built AI apps.
• AskFred: GPT-powered Yapay zeka asistanı that answers questions about your meetings.

For a full review, see our Fireflies AI review.

Fireflies AI Pricing

Here’s what Fireflies AI costs in 2026:

Ücretsiz deneme sürümü: Yes, the Free plan is available forever with 800 minutes of storage.

Para iade garantisi: Full refunds available if used 7 days or less with 3 or fewer meetings logged.

💰 Best Value: Pro plan at $10/seat/month (billed annually) — you get unlimited transcription, AI summaries, and 8,000 minutes of storage.

Fireflies AI vs Alternatives

How does Fireflies AI compare? Here’s the competitive landscape:

Quick picks:

• Best overall: Fireflies AI — strongest combination of transcription, summaries, and integrations
• Best budget: Microsoft OneNote — free with solid note-taking and Copilot AI
• Best for beginners: MeetGeek — simple interface with auto-generated meeting highlights
• Best for multilingual teams: Notta — supports 50+ languages with bilingual transcription

🎯 Ateşböcekleri Yapay Zeka Alternatifleri

Looking for Fireflies AI alternatives? Here are the top options:

• 🚀 Benzer şekilde: Creates formal meeting minutes and structured AI reports. Great for board meetings and governance-focused teams.
• 🧠 Kavram: All-in-one workspace combining notes, databases, and AI writing. Best for teams who want everything in one app.
• ⚡ ClickUp: Full project management suite with built-in AI meeting features. Ideal if you need task tracking and docs together.
• 🎨 Kapasiteler: Visual knowledge base that connects notes, tasks, and meeting content. Perfect for personal knowledge management.
• 💼 Taskade: AI-powered workspace for tasks, notes, and video chat in one tool. Strong pick for remote team collaboration.
• 📊 Notejoy: Fast collaborative note-taking built for team libraries. Best for organizations with heavy documentation needs.
• 🌟 Not: Accurate multilingual transcription with real-time translation. Top choice for global teams working across languages.
• 🔧 Zanaat: Beautiful document editor with powerful organization features. Great for teams who value clean, polished note design.
• 🎯 MeetGeek: Auto-highlights key moments and sends summaries to your tools. Best for teams who want hands-off meeting intelligence.
• 💰 Bellek Yapay Zekası: AI-powered notes that organize themselves using smart tagging. Ideal for individuals who dislike manual folder structures.
• ⭐ Evernote: Classic note-taking app with AI transcription and PDF editing. Reliable choice for long-time users who want AI upgrades.
• 🔒 Microsoft OneNote: Free note-taking with Copilot AI and deep Office integration. Best for teams already using Microsoft 365.

For the full list, see our Ateşböcekleri yapay zeka alternatifleri guide.

⚔️ Fireflies AI Compared

Here’s how Fireflies AI stacks up against each competitor:

• Fireflies AI vs Sembly: Fireflies wins on integrations and search features. Sembly wins for formal meeting minutes and proxy attendance.
• Fireflies AI vs Notion: Fireflies is purpose-built for meetings. Notion is better as an all-in-one workspace but lacks dedicated meeting recording.
• Fireflies AI vs ClickUp: Fireflies excels at meeting intelligence. ClickUp wins for full project management with basic meeting add-ons.
• Ateşböcekleri Yapay Zekası ve Kapasiteleri: Fireflies is better for team meetings and collaboration. Capacities is stronger for personal knowledge management.
• Fireflies AI vs Taskade: Fireflies has deeper meeting analytics. Taskade offers a more unified workspace with tasks, chat, and AI combined.
• Fireflies AI vs Notejoy: Fireflies automates meeting capture. Notejoy is better for structured team documentation and notebook organization.
• Ateşböcekleri Yapay Zekası vs Notta: Fireflies has more integrations and analytics. Notta wins for bilingual transcription and multilingual support.
• Ateşböcekleri Yapay Zeka vs. Üretim: Fireflies is purpose-built for meetings. Craft is a better document editor with stronger visual design features.
• Fireflies AI vs MeetGeek: Both are strong meeting tools. MeetGeek has better auto-highlights. Fireflies has deeper analytics and AskFred AI.
• Fireflies AI vs Mem Yapay Zeka: Fireflies focuses on meetings. Mem AI is better for self-organizing notes and personal knowledge capture.
• Fireflies AI vs Evernote: Fireflies dominates for meeting recording. Evernote is a more mature general note-taking app with broader features.
• Fireflies AI vs Microsoft OneNote: Fireflies has smarter meeting AI. OneNote is free and works perfectly with all Microsoft 365 apps.

Start Using Fireflies AI Now

You learned how to use every major Fireflies AI feature:

• ✅ AI Notetaker
• ✅ Transcription
• ✅ AI Summaries
• ✅ Action Items
• ✅ Meeting Prep
• ✅ Team Collaboration
• ✅ Advanced Analytics
• ✅ Fireflies Agents
• ✅ AskFred

Next step: Pick one feature and try it now.

Most people start with AI Notetaker.

It takes less than 5 minutes.

Sıkça Sorulan Sorular

How to use Fireflies AI with Google Meet?

Connect your Google Calendar to Fireflies AI during setup. Once linked, Fred will automatically detect Google Meet links in your calendar invites and join the call. You can also manually invite Fred by adding the Fireflies email to your meeting.

How to use Fireflies AI in Microsoft Teams?

Sync your Outlook calendar with Fireflies AI. Fred will auto-join Teams meetings with valid URLs. You can also install the Fireflies Teams integration from the Microsoft AppSource marketplace for direct access.

Is Fireflies AI free to use?

Yes, Fireflies AI offers a free plan with unlimited transcription and 800 minutes of meeting storage. The free plan includes basic AI summaries and the mobile app. Paid plans start at $10/month per seat for full features.

Can Fireflies AI record in-person meetings?

Yes, you can use the Fireflies mobile app to record in-person conversations. You can also upload audio or video files directly to your dashboard for transcription. The Chrome extension lets you capture browser-based audio too.

How accurate is Fireflies AI?

Fireflies AI achieves around 95% transcription accuracy in optimal conditions with clear audio and minimal background noise. Accuracy can drop with heavy accents, overlapping speakers, or poor microphone quality. Adding custom vocabulary for industry terms helps improve results.

What is Fireflies AI used for?

Fireflies AI is used for automatic meeting recording, transcription, and summarization. Teams use it for sales call documentation, HR interview recording, project meeting notes, and client call follow-ups. It integrates with CRMs, Slack, and 50+ other tools.

Is Fireflies AI safe to use?

Fireflies AI is SOC 2 Type II and GDPR compliant. Data is stored on AWS and Google Cloud in the US. The Enterprise plan adds HIPAA compliance, SSO, and custom data retention policies for organizations with strict güvenlik ihtiyaçlar.

How to turn off Fireflies AI?

Go to Settings, then Auto-join preferences, and toggle off “Auto-join meetings.” You can also remove Fred from specific meetings by not including the Fireflies email in the invite. To cancel your subscription, go to Account Settings and click Cancel Subscription.