Puzzle IO vs Hubdoc: Best Accounting Software in 2025?

Trying to pick the perfect accounting software for your business can feel like a huge chore.

You know you need something reliable to keep track of your money.

But with so many choices, where do you even start?

To make the best decision for your business, it helps to see how leading options stack up. 

Let’s dive into a direct look at Puzzle IO vs Hubdoc.

Overview

To give you the clearest picture, we thoroughly explored and tested both Puzzle IO and Hubdoc.

Seeing how they work helped us create this direct comparison.

This will show you the key differences and help you choose the right one for your business needs.

What is Puzzle IO?

Okay, let’s talk about Puzzle IO.

Imagine accounting software built for companies that are growing fast.

It’s designed to show you your business’s money picture clearly, in real-time.

It tries to automate many of those boring tasks.

Also, explore our favorite Puzzle Io alternatives…

Key Benefits

Puzzle IO really shines when it comes to helping you understand where your business is headed.

• 92% of users report better financial forecasting accuracy.
• Get real-time insights into your cash flow.
• Easily create different financial scenarios to plan.
• Collaborate seamlessly with your team on financial goals.
• Track key performance indicators (KPIs) in one place.

Pricing

• Free: $0
• Basic: $21.25
• Starter: $42.50
• Pro: $85
• Advanced: Custom

What is Hubdoc?

Now, let’s look at Hubdoc.

Think of this tool as your digital assistant for collecting documents. 

This data gets sent straight into your accounting software.

It’s really focused on cutting down manual data entry.

Also, explore our favorite Hubdoc alternatives…

Key Benefits

Hubdoc shines when it comes to getting your documents in order. Here are some of its best features:

• It can automatically fetch documents from over 800 different banks, suppliers, and online services.
• You can easily upload documents by taking a picture with your phone or sending an email.
• It helps you say goodbye to manual data entry by pulling key information from your documents.
• Hubdoc works smoothly with popular accounting software like Xero and QuickBooks Online.
• It keeps all your important financial documents securely stored in the cloud.

Pricing

• Annually Subscription: $24

Feature Comparison

Let’s break down what each software actually does.

We’ll look at the specific tools and functions they offer.

This side-by-side view helps you see which one aligns best with your daily tasks and overall accounting process.

1. Document Management

How do these tools handle your bills, receipts, and statements?

• Puzzle IO: Manages documents as part of its broader bookkeeping and accounting process. You can upload documents, and it helps categorize them. It’s built into the overall financial management system.
• Hubdoc: This is where Hubdoc shines. It specializes in automatically getting your documents. It connects to banks and suppliers to fetch statements. It’s designed to streamline document collection specifically.

2. Data Entry Automation

Nobody likes typing data manually. How much do they automate?

• Puzzle IO: Offers significant automation for transactions. It uses AI to help categorize income and expenses. This reduces manual data input for your general ledger.
• Hubdoc: Focuses automation on the document side. It reads information from documents using OCR. This data is then automatically published to your accounting software, ensuring accurate transfer.

3. Integrations

Do they play well with other tools you use?

• Puzzle IO Integrates with various financial tools. It aims to connect your different business financial sources and help consolidate data.
• Hubdoc Integrates tightly with accounting platforms like QuickBooks and Xero. It also connects to many banks and online services, making document access easy.

4. Financial Reporting

Seeing where your money goes is key. What reports do they offer?

• Puzzle IO: Provides financial reporting with a focus on real-time data. It helps generate insights and financial statements. The reporting features are designed for startups.
• Hubdoc: Doesn’t generate full financial reporting itself. Its role is to feed data into your main accounting software. The reports come from the integrated platform, like QuickBooks or Xero.

5. User Interface

Are they easy to use every day?

• Puzzle IO: Generally considered user-friendly, especially for founders. It has a modern feel. The design aims for clarity and ease of navigation.
• Hubdoc: Also has a user-friendly interface. It’s focused on the document collection workflow. It’s straightforward for uploading and managing documents.

6. Specific Accounting Tasks

Let’s look at a few common jobs.

• Puzzle IO: Handles tasks like reconciliation, creating an invoice, and managing expense tracking. It aims to cover many core bookkeeping functions within one platform.
• Hubdoc: Helps with expense tracking by capturing receipts. It assists with reconciliation by providing source documents. It doesn’t create an invoice itself.

7. Target Audience

Who were these tools built for?

• Puzzle IO: Primarily built for small businesses and startups. It caters to those needing integrated financial management and quick insights. It’s less for large ERP users like NetSuite.
• Hubdoc: Useful for all small businesses and even larger ones needing document automation. It’s great for accountants and bookkeepers too. It helps anyone using accounting software like QuickBooks, Sage, or Zoho. It complements tools like Expensify.

Okay, here are a few more important things to consider when making your choice:

What to Look for When Choosing Accounting Software?

Choosing the right tool is crucial. Beyond features, here are other points to consider:

• Does it fit your specific industry needs?
• Check their customer support options.
• Can it grow as your business grows?
• Read recent user reviews closely.
• How reliable are its integrations?
• Consider the total cost over time.
• See if they offer a free trial.
• Ask about their security features.
• How easy is it to get started?
• Can you access it on your phone?

Final Verdict

Okay, after looking closely at both Puzzle IO and Hubdoc.

Here’s our pick.

Puzzle IO is likely the better choice. It handles things like your expense report.

Reconciliation gives you real-time insights all in one place.

While Hubdoc is great for documents.

Puzzle IO offers a more complete accounting process.

We’ve dug into the details so you can feel confident in this important decision for your money management.

More of Puzzle IO

Here’s a look at some alternatives and what makes them unique in a quick comparison:

• Puzzle IO vs Dext: Great at fetching documents and extracting data for accounting platforms.
• Puzzle IO vs Xero: A popular, comprehensive cloud accounting system for small businesses globally.
• Puzzle IO vs Synder: Excellent for syncing e-commerce and payment platforms to accounting software easily.
• Puzzle IO vs Easy Month End: Helps accountants streamline and organize the month-end closing process efficiently.
• Puzzle IO vs Docyt: Uses AI to automate bookkeeping tasks and manage financial documents smartly.
• Puzzle IO vs RefreshMe: Focuses on automating receipt and invoice processing for businesses.
• Puzzle IO vs Sage: Offers a wide range of accounting and business management software solutions.
• Puzzle IO vs Zoho Books: Part of a large suite, providing solid cloud accounting for growing businesses.
• Puzzle IO vs Wave: Offers free accounting software primarily for freelancers and very small businesses.
• Puzzle IO vs Quicken: A long-standing personal and small business money management tool, desktop-focused.
• Puzzle IO vs Expensify: Specializes in managing expense reports and business travel costs automatically.
• Puzzle IO vs QuickBooks: A dominant force in small business accounting software with many features.
• Puzzle IO vs autoentry: Focuses on accurately automating data entry from documents into accounting software.
• Puzzle IO vs NetSuite: A powerful cloud ERP system for larger businesses needing extensive features.

More of Hubdoc

Here’s how Hubdoc compares to some key alternatives:

• Hubdoc vs Dext: Very similar focus on fetching and processing financial documents automatically for you.
• Hubdoc vs Xero: A complete accounting system, whereas Hubdoc is a document management add-on.
• Hubdoc vs Synder: Connects sales platforms to accounting, different from Hubdoc’s document focus.
• Hubdoc vs Easy Month End: Easy Month End helps finalize books monthly, but it is not focused on daily document capture like Hubdoc.
• Hubdoc vs Docyt: Offers broader AI automation for bookkeeping beyond just document processing.
• Hubdoc vs RefreshMe: Automates receipt and invoice data extraction, a function similar to Hubdoc.
• Hubdoc vs Sage: Hubdoc provides full accounting suites; Hubdoc specializes only in document collection.
• Hubdoc vs Zoho Books: Offers comprehensive accounting within a large business app ecosystem.
• Hubdoc vs Wave: Free software for basic accounting, without Hubdoc’s advanced document fetching.
• Hubdoc vs Quicken: More for personal or very small business finance tracking, less about document automation.
• Hubdoc vs Expensify: Dedicated to expense report management, often complements document tools like Hubdoc 
• Hubdoc vs QuickBooks: A full accounting software platform; Hubdoc integrates to feed its documents.
• Hubdoc vs Autoentry: Another tool focused specifically on automating data entry from documents.
• Hubdoc vs FreshBooks: Accounting software designed especially for freelancers and service-based businesses.
• Hubdoc vs NetSuite: A large-scale ERP system far more extensive than Hubdoc’s document role.

Frequently Asked Questions