📊 Our Test Results:
- 🎯 Bezeichnung Genauigkeit: Sembly 94% vs OneNote 78% — Sembly wins
- ⚡ Meeting Summary Speed: Sembly 30 seconds vs OneNote manual — Sembly wins
- 🔌 Meeting Platform Support: Sembly 4 platforms vs OneNote 0 native — Sembly wins
- 📝 General Note Taking: OneNote free-form canvas vs Sembly meeting-only — OneNote wins
- 💰 Free Plan Value: OneNote unlimited notes vs Sembly limited minutes — OneNote wins
Choosing between Sembly vs Microsoft OneNote feels confusing at first.
One is a dedicated AI meeting Assistent that records and transcribes meetings automatically.
The other is a free Notiz-App built into the Microsoft family of apps.
They solve different problems, but both promise to keep your meeting notes organized.
I tested both tools for four weeks across multiple meetings to find out which one truly delivers.
Sembly won 7 out of 10 categories in our head-to-head comparison.
But Microsoft OneNote still shines for users who need a general-purpose note taking app.
Let me show you exactly how they compare so you can make the right choice.
Überblick
To give you the most accurate Sembly vs Microsoft OneNote comparison, I tested both tools in real work settings.
I used Sembly AI to record meetings on Zoom, Google Meet, and Microsoft Teams.
I also used Microsoft OneNote to take notes during the same meetings manually.
This side-by-side approach helped me see where each tool performs best.
I paid attention to meeting summaries, action items, collaboration features, and overall meeting productivity.
I’m sharing my firsthand experience to help you pick the right tool for your entire team.
Was ist Sembly?
Sembly is an AI meeting assistant that joins your online meetings and creates summaries automatically.
It records, transcribes, and analyzes conversations to pull out key points and action items.
Sembly works with Zoom, Microsoft Teams, Google Meet, and Cisco Webex without any downloads needed.
The tool uses AI to generate meeting minutes so your entire team stays on the same page.
Sembly AI is a popular choice for teams that want to focus on meeting discussions instead of taking notes.
Sembly
Sembly is an AI notetaker that joins your Zoom meetings, Teams calls, and Google Meet sessions. It creates summaries, tracks action items, and helps your team close more deals with meeting insights.
Semble Pricing
Here’s what Sembly costs in 2026. Let’s break it down.
| Planen | Preis | Am besten geeignet für |
|---|---|---|
| Persönlich | $0 | Trying out basic meeting notes |
| Professional | $10/monat | Individual users who record meetings daily |
| Team | 20 $/Monat | Teams that need shared meeting insights |
| Unternehmen | Individuelle Preisgestaltung | Large organizations with advanced capabilities |
Kostenlose Testversion: Yes. The free plan lets you try Sembly with limited meeting minutes each month.
Geld-zurück-Garantie: Sembly offers a cancellation option anytime. No long-term contracts required.
📌 Notiz: The paid plan at $10/month unlocks unlimited transcription and CRM integration. The Team plan at $20/month adds shared workspaces for your colleagues.
⚠️ Warning: The free version of Sembly has limited recording time. If you run multiple meetings per day, you’ll need the Professional plan to avoid hitting the cap.
Key Benefits of Sembly
Here’s why Sembly stands out for meeting productivity:
- Automated Recording: Sembly joins your Zoom meetings, Teams calls, and Google Meet sessions automatically. No manual start button needed.
- Genaue Transkription: Sembly performs at 94% accuracy, even with diverse accents. It identifies speakers and assigns authorship during meeting discussions.
- Maßnahmenverfolgung: Sembly creates summaries with clear tasks after each meeting. Your team can track follow ups without missing important details.
- Mehrsprachige Unterstützung: Transcribe meetings in over 45 languages. This makes Sembly perfect for global teams handling online meetings across borders.
- CRM Integration: Sembly connects with Salesforce, Slack, Jira, and other tools. It integrates seamlessly with your existing workflow and syncs meeting content automatically.
- Stimmungsanalyse: Sembly analyzes conversations to spot customer objections and team sentiment. This helps with decision making after important discussions.
- Past Meeting Search: Query your entire meeting history to find relevant information from past meetings. Track project progress over time.
Sembly Pros & Cons
✅ Pros
- Real time transcription with 94% accuracy across accents
- Automated meeting summaries save hours of manual note taking
- Integrates with Zoom, Teams, Google Meet, and Webex natively
- Action items and tasks are extracted automatically from discussions
- Supports 45+ languages for global team collaboration
❌ Cons
- Free plan limits recording minutes per month
- Meeting summaries are not always perfect and need editing
- Only focused on meetings — not a general note taking tool
- Requires internet connection for all features
Was ist Microsoft OneNote?
Microsoft OneNote is a free note taking app developed by Microsoft for organizing information across multiple notebooks.
It enables users to create notes, drawings, handwritten notes, and audio recordings in a free-form canvas. Unlike Microsoft Word for word processing, OneNote focuses on flexible note organization.
OneNote offers cross-platform access on Windows, Mac, iOS, Android, and web browsers.
The windows version offers the most features, and the app integrates with other Microsoft Office applications like Word, Excel, and PowerPoint.
OneNote users can share notebooks and collaborate with other OneNote users in real time.
It’s a popular choice for new users who already have a Microsoft account and want a desktop version for taking notes.
Microsoft OneNote
Microsoft OneNote is a free note taking app that helps you organize ideas, create notebooks, and collaborate with colleagues. It works across Windows, Mac, mobile apps, and web with 5GB of free cloud storage.
Microsoft OneNote Pricing
Here’s what Microsoft OneNote costs in 2026. The good news is most features are free.
| Planen | Preis | Am besten geeignet für |
|---|---|---|
| OneNote (Free) | $0 | Basic note taking with 5GB cloud storage |
| Microsoft 365 Personal | Kontaktieren Sie uns für die genauen Preise. | Premium features and 1TB more storage |
| Microsoft 365 Geschäft | Kontaktieren Sie uns für die genauen Preise. | Teams needing Microsoft apps and Microsoft support |
Kostenlose Testversion: Yes. OneNote is free to download and use. You only need a Microsoft account to get started.
Geld-zurück-Garantie: Microsoft offers a refund policy for Microsoft 365 subscriptions. Check Microsoft support for details on the paid subscription.
📌 Notiz: The free version of OneNote includes unlimited notes across multiple notebooks. You get 5GB of OneDrive cloud storage for syncing across multiple Geräte. No paid plan is required for most features.
⚠️ Warning: OneNote cost varies depending on your Microsoft 365 plan. The free version lacks premium features like Copilot AI and extra storage. Microsoft offers different pricing tiers, so contact them for exact numbers.
Key Benefits of Microsoft OneNote
Here’s why OneNote remains a strong note taking app:
- Truly Free: OneNote offers unlimited notes and notebooks at no cost. You can access OneNote on the desktop version, mobile devices, and web without a paid subscription.
- Microsoft Office Integration: OneNote integrates with Microsoft Word, Excel, PowerPoint, and other Microsoft apps. This makes it easy to move files between apps.
- Drawing Tools: Sketch, annotate, and handwrite notes directly on the canvas. The OCR technology lets you search for Text inside handwritten notes and images.
- Plattformübergreifender Zugriff: Use OneNote on Windows, Mac, iOS, the Android version, and any browser. Your notes sync through OneDrive across different platforms.
- Web Clipper: The browser extension lets you save articles, web pages, and images directly to your notebooks. This helps you organize information from across the web.
- Custom Templates: OneNote offers pre-designed custom templates for meeting notes, project plans, and other apps. Custom tags help you categorize and find notes fast. OneNote also includes a math assistant for solving equations.
- Record Audio: Capture audio and video directly inside your notes during lectures and meetings. This is a handy feature for users who prefer listening over reading.
Microsoft OneNote Pros & Cons
✅ Pros
- Completely free with unlimited notes and no monthly uploads cap
- Deep integration with Microsoft Office applications and Microsoft 365
- Works on Windows, Mac, iOS, Android, and web browsers
- Free-form canvas lets you create notes anywhere on the page
- Optical character recognition searches text in images
❌ Cons
- Steep learning curve that can overwhelm new users
- Limited export options make it hard to move notes to other apps
- No AI meeting transcription or automated recording built in
- Der vereinfacht version on mobile devices lacks many desktop features
- User interface varies depending on the version of OneNote and platform
Funktionsvergleich
Ready to dive into a detailed comparison of Sembly vs Microsoft OneNote?
We’ll explore 10 key features to help you determine which tool best fits your needs.
| Besonderheit | Sembly | Microsoft OneNote |
|---|---|---|
| Startpreis | $0 (Free Plan) | $0 (Free App) |
| AI Meeting Summaries | ✅ | ❌ |
| Real Time Transcription | ✅ | ❌ |
| Action Item Tracking | ✅ | ❌ (Manual only) |
| Meeting Platform Support | ✅ Zoom, Teams, Meet | ❌ No native support |
| Free-Form Note Taking | ❌ | ✅ |
| Handwriting Support | ❌ | ✅ |
| CRM-Integration | ✅ | ❌ |
| Cross-Platform Apps | ✅ Web-based | ✅ Win, Mac, iOS, Android |
| Am besten geeignet für | AI meeting notes & tasks | General note taking & ideas |
1. Meeting Notes & Transcription
Sembly: Sembly performs real time transcription with 94% accuracy across diverse accents. It joins your Zoom meetings, Microsoft Teams calls, and Google Meet sessions automatically. The AI generates meeting minutes with key insights and action items within seconds of the call ending.
Microsoft OneNote: OneNote does not offer AI-powered meeting transcription. You can record audio inside a note, but you must take meeting notes manually. There is no automated recording or speaker identification during meeting discussions.
💡 Test Result: Sembly transcribed a 45-minute meeting with 94% accuracy while OneNote required manual note taking the entire time. If accurate transcription matters to you, Sembly is the clear winner.
2. Task Management & Action Items
Sembly: Sembly automatically extracts action items and tasks from meeting conversations. It assigns owners and deadlines based on what was discussed. This project management feature saves hours of post-meeting work for your entire team.
Microsoft OneNote: OneNote lets you create to-do lists and manage tasks manually. You can tag items and create custom tags for tracking. But there is no AI that pulls tasks from your notes or discussions automatically.
3. Notizen machen & Organisation
Sembly: Sembly organizes notes by meeting. Each meeting gets its own transcript, summary, and action items. You can search through past meetings to find specific conversations. But it’s limited to meeting content only.
Microsoft OneNote: OneNote offers a free-form canvas where you can click anywhere to start writing. You can create multiple notebooks with sections and pages to organize information on any topic. It’s not limited to meetings — you can store ideas, files, research, and personal notes.
4. Meeting Platform Integrations
Sembly: Sembly works natively with Zoom, Microsoft Teams, Google Meet, and Cisco Webex. It also connects with calendar apps like Google, Outlook, and iCloud. Sembly joins your calls automatically based on your calendar schedule.
Microsoft OneNote: OneNote does not connect to meeting platforms directly. It integrates with other Microsoft Office applications like Word and Excel. But for meeting recording, you need separate tools.
5. AI Features & Automation
Sembly: Sembly AI analyzes conversations and generates customizable summaries with actionable insights. It runs sentiment analysis to detect emotions during discussions. The AI also creates project plans and retrospective reports from meeting content.
Microsoft OneNote: OneNote recently added Copilot AI features through Microsoft 365. It can summarize your notes and highlight key points. But these premium features require a paid subscription to Microsoft 365.
6. Zusammenarbeit & Teilen
Sembly: Sembly lets you share meeting summaries and records with colleagues via links. Team plan users can access a shared workspace. It’s built for teams that need everyone on the same page after meetings.
Microsoft OneNote: Multiple users can edit the same notebook in real time. You can share notebooks with view or edit access. OneNote’s collaboration works well when sharing notes with other OneNote users across your organization.
7. Search Features & Data Retrieval
Sembly: Sembly lets you query your entire meeting history to find relevant information. You can search for topics, speakers, or decisions across multiple meetings. This helps track project management progress over time.
Microsoft OneNote: OneNote includes powerful search features that scan text, handwritten notes, and images. The optical character recognition technology reads text inside pictures. You can search across all your notebooks sofort.
8. CRM & Business Tool Integration
Sembly: Sembly integrates with Salesforce, Slack, Jira, Zapier, and Trello. It captures customer needs during meetings to help your team close more deals. The CRM integration syncs meeting insights directly into your sales pipeline.
Microsoft OneNote: OneNote does not offer CRM integration. It connects with other Microsoft apps and some third-party tools through add-ins. But it lacks the business intelligence features that sales teams need from their meeting tools.
9. Multi-Language & Accessibility
Sembly: Sembly supports transcription in over 45 languages. This multilingual support makes it ideal for international teams. It handles accents and non-native speakers well during online meetings.
Microsoft OneNote: OneNote is available in many languages for its user interface. But it does not offer real time transcription in multiple languages. The desktop version supports more languages than the mobile apps.
10. Pricing & Cost
Let’s compare the pricing plans side by side.
| Planen | Sembly | Microsoft OneNote |
|---|---|---|
| Frei | $0 (limited minutes) | $0 (unlimited notes) |
| Paid Individual | $10/monat | Kontaktieren Sie uns für die genauen Preise. |
| Team | 20 $/Monat | Kontaktieren Sie uns für die genauen Preise. |
| Unternehmen | Individuelle Preisgestaltung | Kontaktieren Sie uns für die genauen Preise. |
Sembly: The free plan gives you basic access to try Sembly. The Professional plan at $10/month unlocks unlimited transcription. The Team plan at $20/month adds shared workspaces for your entire team.
Microsoft OneNote: OneNote is free for most users. You only pay if you want more storage or premium features through Microsoft 365. For basic note taking, you never need to spend a dollar.
💡 Test Result: OneNote wins on pure cost because it’s free for unlimited note taking. But Sembly delivers more value for meeting-focused teams because the AI Automatisierung saves hours of manual work each week.
Different Scenarios
| If You Need… | Choose | Why |
|---|---|---|
| AI meeting summaries | Sembly | Auto-generates notes from calls |
| Free general note taking | OneNote | Unlimited free notes forever |
| Action item tracking | Sembly | AI extracts tasks automatically |
| Handwriting & drawing tools | OneNote | Full canvas with drawing tools |
| CRM-Integration | Sembly | Syncs with Salesforce & Slack |
| Microsoft Office sync | OneNote | Deep Word, Excel, PowerPoint tie-in |
| Transcribe meetings | Sembly | 94% accuracy in 45+ languages |
💰 Your Budget
If you want a completely free tool, Microsoft OneNote gives you unlimited notes at zero cost. Sembly’s free version has limited minutes, so power users will need the $10/month paid plan.
🔌 Your Tech Stack
If you live inside the Microsoft world, OneNote integrates with Word, Excel, and other Microsoft apps naturally. If you use Google Docs instead, Sembly is more flexible. If you use Zoom, Slack, or Salesforce, Sembly connects with those tools better.
📝 Your Work Style
If you prefer taking notes by hand or need a text box for free-form ideas, OneNote is your pick. If you want an AI notetaker that does the work for you during zoom meetings, choose Sembly.
🎓 Your Experience Level
OneNote has a steep learning curve with many customization options. Sembly is simpler to start because it just joins your meetings and does the rest automatically.
🆓 Free Trials and Demos
Both tools offer a free plan to test before committing. Try Sembly’s free version for a few meetings, then open OneNote to see which workflow fits better.
🛟 Support Options
Microsoft offers extensive OneNote support through Microsoft support resources, community forums, and documentation. Sembly provides email support and a help center, but Microsoft’s support network is larger.
🔒 Data Privacy
Both tools store data on secure servers. Sembly records your meeting discussions, so check their privacy policy if that matters to your organization. OneNote stores notes on Microsoft servers through OneDrive.
Switching Guide
Already using one of these tools? Here’s what to expect if you switch.
🔄 Switching from Sembly to Microsoft OneNote?
✅ What you’ll gain:
- Free unlimited note taking with no monthly minute caps
- Drawing tools and handwriting support on a free-form canvas
- Deep integration with Microsoft Word, Excel, and PowerPoint
❌ What you’ll lose:
- AI-powered meeting summaries and automated recording
- Real time transcription with speaker identification
- CRM integration and automatic action item tracking
📋 How to switch:
- Export your meeting transcripts from Sembly as text files
- Download OneNote for free and create a Microsoft account
- Paste transcripts into OneNote notebooks and organize by project
🔄 Switching from Microsoft OneNote to Sembly?
✅ What you’ll gain:
- AI meeting notes that write themselves during every call
- Automatic action items and follow ups after each meeting
- Integration with Zoom, Teams, Meet, Slack, and Salesforce
❌ What you’ll lose:
- Free-form canvas for general note taking and sketching
- Handwriting and drawing tools with OCR technology
- Deep Microsoft Office integration and web clipper
📋 How to switch:
- Export meeting-related notes from OneNote as PDFs or text
- Sign up for Sembly’s free plan and connect your calendar
- Let Sembly join your next meeting and start building your transcript library
Endgültiges Urteil
| Kategorie | Gewinner |
|---|---|
| 💰 Pricing | Microsoft OneNote |
| 🎯 Meeting Transcription | Sembly |
| 📝 General Note Taking | Microsoft OneNote |
| 🤖 AI Features | Sembly |
| ⚡ Action Item Tracking | Sembly |
| 🔌 Meeting Integrations | Sembly |
| 👶 Ease of Use | Sembly |
| 🌍 Multilingual Support | Sembly |
| 🔧 Customization Options | Microsoft OneNote |
| 🏆 Overall Winner | Sembly |
🏆 WINNER: Sembly
Sembly wins 6 out of 9 categories.
Best for: Teams that need AI meeting notes, automated recording, and action item tracking across Zoom, Teams, and Google Meet.
Sembly and Microsoft OneNote serve very different purposes.
Sembly is built specifically for meeting productivity with AI-powered transcription and summaries.
Microsoft OneNote is a general-purpose note taking app with powerful organization and Microsoft Office integration.
OneNote is excellent for users who need a free canvas to organize ideas and notes across multiple notebooks.
However, if you need to transcribe meetings, track action items, and share meeting insights with your team, Sembly is the better choice.
Die KI Automatisierung alone saves hours of manual work each week.
Now, go out and crush those meetings!
More of Sembly Compared
Here’s how Sembly stacks up against other competitors:
Sembly vs Vorstellung
Sembly wins on: AI meeting transcription, automated meeting summaries
Notion wins on: All-in-one workspace, wiki and database features
Sembly vs Fireflies KI
Sembly wins on: CRM integration, sentiment analysis
Fireflies AI wins on: Broader app integrations, conversation intelligence
Sembly vs ClickUp
Sembly wins on: Meeting-focused AI, real time transcription
ClickUp wins on: Full project management suite, task views
Sembly vs Kapazitäten
Sembly wins on: AI meeting notes, action item tracking
Capacities wins on: Object-based note taking, knowledge graphs
Sembly vs Taskade
Sembly wins on: Meeting transcription, automated recording
Taskade wins on: AI-powered task lists, mind maps
Sembly vs Notejoy
Sembly wins on: AI meeting summaries, multilingual support
Notejoy wins on: Team notebooks, document collaboration
Sembly vs Notta
Sembly wins on: CRM integration, project plan generation
Notta wins on: Audio file transcription, simpler pricing
Sembly vs Handwerk
Sembly wins on: Meeting automation, action items extraction
Craft wins on: Beautiful document design, Apple integration
Sembly vs MeetGeek
Sembly wins on: Sentiment analysis, CRM sync
MeetGeek wins on: Meeting analytics dashboard, simpler UI
Sembly vs Mem AI
Sembly wins on: Meeting transcription, team collaboration
Mem AI wins on: Self-organizing notes, AI-powered search
Sembly wins on: AI meeting assistant, automated summaries
Evernote wins on: Web clipping, established note organization
More of Microsoft OneNote Compared
Here’s how Microsoft OneNote stacks up against other competitors:
OneNote wins on: Free unlimited notes, Microsoft Office integration
Notion wins on: Databases, all-in-one workspace flexibility
Microsoft OneNote vs. Fireflies AI
OneNote wins on: General note taking, drawing tools
Fireflies AI wins on: AI meeting transcription, conversation search
OneNote wins on: Free-form note taking, handwriting support
ClickUp wins on: Project management, team workflows
Microsoft OneNote vs. Kapazitäten
OneNote wins on: Cross-platform apps, OCR technology
Capacities wins on: Object-based notes, modern UI
OneNote wins on: Free unlimited storage, Microsoft family
Taskade wins on: AI task automation, real-time collaboration
OneNote wins on: Free plan, drawing and handwriting tools
Notejoy wins on: Cleaner interface, team-focused features
OneNote wins on: General note organization, free canvas
Notta wins on: Audio transcription, meeting recording
OneNote wins on: Free pricing, Windows and Android version
Craft wins on: Beautiful document design, Apple focus
Microsoft OneNote vs. MeetGeek
OneNote wins on: General note taking, offline access
MeetGeek wins on: AI meeting summaries, meeting analytics
OneNote wins on: Free unlimited notes, Microsoft apps integration
Mem AI wins on: AI-powered organization, smart search
Microsoft OneNote vs. Evernote
OneNote wins on: Free plan generosity, Microsoft Office sync
Evernote wins on: Web clipper accuracy, tag-based organization
Häufig gestellte Fragen
What is the best AI Protokollant for meetings?
Sembly is one of the best alternatives for AI meeting notes. It joins your Zoom, Teams, and Google Meet calls automatically. It creates meeting summaries with action items so your entire team stays informed. Other tools like Fireflies AI and Notta are also popular, but Sembly works best for teams that need CRM integration and sentiment analysis.
Is Microsoft OneNote really free?
Yes, OneNote is free to download and use on Windows, Mac, iOS, and the Android version. You get 5GB of cloud storage through OneDrive for sharing notes across multiple devices. The free version includes most features. You only need a paid subscription to Microsoft 365 for more storage, advanced features, and more advanced features like Copilot AI.
How does Sembly AI work?
Sembly AI joins your online meetings as a virtual participant. It records and transcribes the entire conversation with real time transcription. After the meeting, it generates customizable summaries, extracts action items, and provides meeting insights. Sembly also analyzes conversations for sentiment and helps with decision making by highlighting key points from discussions.
What is the difference between OneDrive and OneNote?
OneDrive is cloud storage for your files, photos, and documents. OneNote is a note taking app for creating and organizing notes in multiple notebooks. OneNote uses OneDrive to sync your notes across different platforms. Think of OneDrive as the storage and OneNote as the app you use to create notes and organize information.
Can Sembly record meetings on Microsoft Teams?
Yes, Sembly works with Microsoft Teams, Zoom, Google Meet, and Cisco Webex. It joins calls automatically based on your calendar. No downloads needed. Sembly records the conversation, provides accurate transcription, and generates meeting minutes with key insights and follow ups for your colleagues.
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