Sembly vs Taskade: Which AI Tool is Best for You in 2025?

Are you tired of juggling multiple apps for your projects and meetings?

Do you wish there were an easier way to keep everything organized and get more done?

In 2025, AI tools like Sembly and Taskade promise to fix these problems.

They want to make your work life simpler.

But which one is right for you?

Let’s break down Sembly vs Taskade.

Overview

We tested Sembly and Taskade. We used them for many tasks. 

This helped us see their strengths.

We compared them side-by-side for you.

What is Sembly?

So, what is Sembly AI all about?

It’s like having a smart assistant for your meetings.

It listens in and takes notes for you.

This means you can focus on the conversation.

It handles the details so you don’t have to miss a thing.

Also, explore our favorite Sembly alternatives…

What is Taskade?

So, what is Taskade?

It’s a tool that helps teams work together.

Think of it as a smart workspace. 

You can make to-do lists. You can manage projects.

It even helps with notes. It’s all in one place.

It works great for different kinds of teams.

Also, explore our favorite Taskade alternatives…

Feature Comparison

Sembly and Taskade are both productivity tools with AI features, but they are built for different purposes.

This comparison highlights how each platform excels in its specific domain.

1. AI Meeting Assistant

• Sembly: Sembly is a dedicated ai meeting assistant. It is designed to automatically record meetings on platforms like zoom meetings and google meet, and transcribe meetings in real-time. It’s a key tool for enhancing meeting productivity.
• Taskade: Taskade also has an AI assistant, Taskade AI, but it is not a dedicated meeting recorder. Its AI helps with content and organizing, and while it has video conferencing, its primary function is not to record meetings or transcribe meetings like Sembly.

2. Meeting Summaries and Insights

• Sembly: Sembly’s core strength is its ability to provide clear and comprehensive meeting summaries and meeting minutes. It analyzes meeting discussions to provide actionable insights and meeting insights, making it easy to review past meetings.
• Taskade: Taskade’s AI can help summarize notes and discussions within a project. However, it does not provide the same level of deep meeting insights or automated meeting minutes from online meetings as Sembly.

3. Task and Project Management

• Sembly: Sembly identifies tasks from meetings, providing a foundation for task management. It can assign tasks and integrate with other project management apps to manage them.
• Taskade: Taskade is a full-fledged project management tool with comprehensive task management features. It is built to organize tasks, manage multiple projects, and is used for advanced project management tools.

4. AI Capabilities and Automation

• Sembly: Sembly’s advanced capabilities are focused on meetings, from transcription and summarization to analysis. Its AI is specialized for conversation intelligence and meeting productivity.
• Taskade: Taskade offers broader AI capabilities, including AI Agents. Taskade AI can automate repetitive tasks, generate content, create workflows, and assist with general project work.

5. Collaboration and Communication

• Sembly: Sembly’s collaborative features are centered on meeting content. It helps the entire team get on the same page by providing a central location for meeting discussions and notes.
• Taskade: Taskade is an all-in-one platform for team communication and collaboration. It combines chat, video conferencing, and various project views like mind maps to keep the entire team synchronized on the same page.

6. Visual Project Organization

• Sembly: Sembly organizes content by meeting, with a searchable library of all your recordings.
• Taskade: Taskade is highly visual, allowing you to view your projects and tasks in different formats, including lists, kanban boards, and mind maps.

7. Core Use Case

• Sembly: Sembly is the ideal ai meeting assistant for a team that wants to get more advanced features from their meetings and turn conversations into action.
• Taskade: Taskade is a powerful productivity tool designed to manage tasks and manage multiple projects for teams of all sizes.

8. Integrations

• Sembly: Sembly integrates with popular meeting platforms and can export actionable insights to various project management platforms.
• Taskade: Taskade has a wide range of integrations that allow it to connect with other services, from calendars to forms, to build comprehensive workflows.

9. Advanced Features

• Sembly: Sembly’s advanced features include multi-language support for transcription and sentiment analysis of meetings.
• Taskade: Taskade offers advanced features like customizable AI Agents, multi-project progress summaries, and custom automation flows.

10. Audience

• Sembly: The tool is best for professionals, sales teams, and customer support staff who want to get the most out of their online meetings.
• Taskade: Taskade appeals to project managers, remote teams, and creative professionals who need a flexible, all-in-one workspace to manage projects and communicate effectively.

11. History and Review

• Sembly: The searchable library of past meetings makes it easy to find specific moments or decisions from conversations that happened months ago.
• Taskade: Taskade provides a history of changes within projects, allowing the team to review and track progress on multiple meetings and tasks over time.

What to Look For When Choosing an AI Note-Taking Tool?

When picking an AI note-taking tool, think about these key things:

• Core Functionality: The tool should offer a unified workspace with automated recording of meetings to capture key points and key insights.
• Workflows & Automation: Look for a platform that supports dynamic workflows and allows you to automate workflows to save time.
• Security & Permissions: Prioritize tools with strong data privacy features and advanced team permissions to control access and ensure security.
• Global Teams: For international teams, multilingual support is an important feature to ensure clear communication.
• Pricing and Reviews: Check for a free version to test the features and read a taskade review to get a better understanding of the user experience.

Final Verdict (Our Pick)

So, which tool wins?

For us, Taskade is the better choice. It’s super flexible.

It handles projects and team chats. Its many views make work simple.

Sembly is great for meetings. But Taskade does more.

It’s an all-in-one workspace.

You get more features for the price.

We’ve used both a lot. We know what works.

Taskade helps keep everything organized. It helps teams get things done.

If you need one tool for many tasks, Taskade is your pick.

It helps you stay productive every day.

More of Sembly AI

• Sembly vs Notion AI: Sembly specializes in AI-powered meeting notes, while Notion provides a versatile, all-in-one workspace.
• Sembly vs Fireflies.ai: Sembly and Fireflies both transcribe meetings, but Fireflies is known for its CRM integrations.
• Sembly vs ClickUp: Sembly is a meeting-focused AI tool, whereas ClickUp is a comprehensive project management platform.
• Sembly vs Capacities: Sembly focuses on meeting insights, and Capacities excels at visually connecting a personal knowledge base.
• Sembly vs Taskade: Taskade offers a unified workspace for tasks, notes, and video chat, promoting all-in-one team collaboration.
• Sembly vs Notejoy: Notejoy focuses on fast, collaborative note-taking for teams, and Sembly excels at meeting automation.
• Sembly vs Notta: Sembly and Notta both provide transcription; Notta’s standout feature is its high accuracy.
• Sembly vs Craft: Sembly automates meeting notes, while Craft is a beautifully designed tool for creating rich documents.
• Sembly vs MeetGeek: MeetGeek is a virtual meeting assistant that sends email summaries and meeting highlights to participants.
• Sembly vs Mem AI: Mem AI is a powerful AI-driven knowledge management tool that helps you organize your thoughts.
• Sembly vs Evernote: Evernote is a classic note-taking app with a powerful search feature and robust web clipper.
• Sembly vs Microsoft OneNote: Sembly automates meeting notes, while OneNote is a free-form digital notebook with deep Microsoft integration.

More of Taskade

• Taskade vs Sembly: Taskade is a comprehensive project workspace, while Sembly focuses on AI-powered meeting notes and summaries.
• Taskade vs Notion AI: Taskade offers streamlined task management, while Notion AI is designed for flexible document creation and deep database management.
• Taskade vs Fireflies AI: Taskade is an all-in-one productivity hub, while Fireflies AI excels at transcribing and summarizing meetings.
• Taskade vs ClickUp: Taskade is simpler for project management, while ClickUp is a more comprehensive tool for complex projects.
• Taskade vs Capacities: Taskade is designed for active task and project management, while Capacities focuses on object-based knowledge linking.
• Taskade vs Notejoy: Taskade offers versatile project views and AI features, while Notejoy provides fast and simple team notes.
• Taskade vs Notta: Taskade is designed for projects and tasks with AI integration, while Notta focuses on audio transcription and summaries.
• Taskade vs Craft: Taskade is a collaborative workspace with AI capabilities, while Craft is a beautiful app for creating rich documents.
• Taskade vs MeetGeek: Taskade is a comprehensive project and task management tool, while MeetGeek specializes in AI-driven meeting insights and analytics.

Frequently Asked Questions