📊 Our Test Results:
- 🎯 Aufgabenmanagement: ClickUp handled complex projects with Gantt charts and kanban board views — ClickUp wins
- 🎤 Meeting Notes Accuracy: Sembly delivered 94% accurate transcription across Zoom meetings and Google Meet — Sembly wins
- ⚡ Maßnahmenverfolgung: Sembly auto-extracted action items from meeting discussions. ClickUp needed manual entry — Sembly wins
- 🔌 Integrationen: ClickUp connects with 1,000+ other tools vs Sembly’s narrower toolset — ClickUp wins
- 💰 Free Plan Value: ClickUp’s free forever plan includes unlimited users and essential features — ClickUp wins
Are you stuck choosing between an AI meeting assistant and a full project management platform?
Sembly vs ClickUp is a common debate for teams who want to stay on the same page after online meetings.
Sembly is an AI meeting assistant built to record meetings, transcribe meetings, and capture actionable insights. ClickUp is project management software built to manage tasks, track time, and run complex projects.
Both tools offer a free plan and paid plan options. But they solve different problems.
We tested both tools side by side. Here is our full, honest comparison.
Überblick
To give you the most accurate comparison, we tested Sembly vs ClickUp across real workflows.
We used Sembly for multiple meetings on Zoom meetings and Microsoft Teams. We tracked how well it captured key insights and generated meeting summaries.
We used ClickUp to manage tasks across multiple projects. We tested its time tracking, kanban board, Gantt charts, and ClickUp Brain KI-Assistent.
The goal was simple. Which tool delivers more value for teams who need to manage tasks and stay focused after important discussions?
Was ist ClickUp?
ClickUp is a project management platform used by marketing teams, solo workers, and large enterprises alike.
It helps your entire team manage tasks, assign work, and track progress across complex projects. ClickUp centralizes docs, chat, calendars, and communication in one place.
ClickUp’s features include Gantt charts, kanban board views, time tracking, and ClickUp Brain — its built-in AI assistant. It is a popular choice among project management tools because of its generous free plan and deep customization.
ClickUp
ClickUp is the all-in-one project management platform that helps teams manage projects, tasks, and communication in one workspace. With ClickUp Brain, kanban board, and Gantt charts, it is a top pick for teams managing complex projects.
ClickUp Pricing
Here is what ClickUp costs in 2026. The free forever plan is one of the best in project management software.
| Planen | Preis | Am besten geeignet für |
|---|---|---|
| Frei | $0 | Solo workers and small teams trying ClickUp |
| Unbegrenzt | $7/user/month | Kleinunternehmen needing unlimited storage |
| Geschäft | $12/user/month | Growing teams with complex projects |
| Unternehmen | Brauch | Large Businesses needing single sign on and compliance |
Kostenlose Testversion: ClickUp offers a 15-day free trial for paid plans. No credit card needed to try ClickUp’s free plan.
Geld-zurück-Garantie: ClickUp provides a 30-day money-back guarantee on all paid plans.
📌 Notiz: ClickUp’s free plan includes unlimited users, which is rare among project management tools. The unlimited plan is billed annually at the per user rate shown above. You upgrade your entire workspace, meaning all team members must be on the same plan.
⚠️ Warning: ClickUp plans are billed annually for the lowest rates. Monthly billing costs more per user. Make sure to check the billing cycle before you upgrade your entire workspace.
Key Benefits of ClickUp
Here is why ClickUp stands out among project management tools:
- Kostenloser Plan für immer: ClickUp’s free plan includes unlimited users and essential features. It is one of the most generous free forever plans in Geschäft Software.
- ClickUp Brain: The AI assistant helps you manage tasks and workloads automatically. It can summarize notes, draft content, and answer questions about your projects.
- Multiple Project Views: Choose from kanban board, Gantt charts, list view, calendar, and timeline. Each view helps different team members stay focused.
- Built-in Time Tracking: Track billable hours against estimates directly inside ClickUp. No need for other tools to manage resource management.
- 1,000+ Integrations: ClickUp connects with Google Drive, Slack, Zoom, and over 1,000 other tools. This makes it easy to fit into your existing tech stack.
- Anpassbar Automatisierung: ClickUp allows you to automate repetitive tasks with over 100 pre-built templates. This saves time across your business operations.
ClickUp Pros & Cons
✅ Pros
- Free forever plan with unlimited users
- 1,000+ integrations including Google Drive and Slack
- ClickUp Brain AI assistant for task management
- Multiple views including kanban board and Gantt charts
- Strong collaboration with whiteboard feature and docs
❌ Cons
- Complex interface can overwhelm new users
- Steep learning curve for complex tasks and features
- Time tracking can be cumbersome for some workflows
- Phone support is not available — only live chat and knowledge base
Was ist Sembly?
Sembly AI is an AI notetaker and AI meeting assistant designed to transcribe meetings and turn discussions into actionable insights.
It works across Zoom meetings, Microsoft Teams, Google Meet, and Cisco Webex. Sembly records meetings automatically and generates meeting notes with highlights, key insights, action items, and follow ups.
Sembly also supports multilingual support in over 45 languages. This makes it a strong choice for teams working across regions. It integrates with tools like Slack, Jira, Zapier, Trello, and CRM platforms for complete crm integration.
Sembly AI
Sembly is the AI meeting assistant that automatically records, transcribes, and summarizes your meetings. It captures key points, action items, and meeting insights so your entire team stays informed — even those who missed the call.
Semble Pricing
Here is what Sembly costs in 2026. There is a free version plus three paid tiers.
| Planen | Preis | Am besten geeignet für |
|---|---|---|
| Persönlich | $0 | Individuals wanting basic meeting notes |
| Professional | $10/monat | Freiberufler needing full transcription features |
| Team | 20 $/Monat | Teams needing advanced capabilities and collaboration |
| Unternehmen | Individuelle Preisgestaltung | Large organizations with data privacy needs |
Kostenlose Testversion: Sembly offers a free version with limited meeting minutes. No credit card required to get started.
Geld-zurück-Garantie: Check Sembly’s website for current refund policy details before upgrading to a paid plan.
📌 Notiz: The Team plan at $20 per month per user unlocks advanced capabilities like CRM integration, custom integrations, and full access to Sembly’s analytics. The free version is good for testing but has limits on recording time and features.
⚠️ Warning: Sembly’s paid plan pricing is per user. Costs can add up quickly for larger teams. Compare total team costs before committing to an annual subscription.
Key Benefits of Sembly
Here is why Sembly stands out as an AI notetaker:
- Genaue Transkription: Sembly achieves approximately 94% transcription accuracy. This is very helpful for non-native speakers and diverse accents in online meetings.
- Mehrsprachige Unterstützung: Sembly supports real time transcription in over 45 languages. Teams across different regions can use it without language barriers.
- Automated Action Item Tracking: Sembly automatically identifies action items and assigns them after meeting discussions. Your colleagues never miss a follow up again.
- Meeting History Search: Users can query past meetings to analyze trends and track project progress. This turns past meetings into a searchable knowledge base.
- Kompatibilität der Plattform: Sembly works with Zoom meetings, Microsoft Teams, Google Meet, and Cisco Webex. No downloads needed for the core recording function.
- CRM Integration: Sembly connects with Salesforce and other CRM tools. Sales teams can capture customer needs and objections directly from conversations.
Sembly Pros & Cons
✅ Pros
- 94% accurate transcription for clear meeting notes
- Works on Zoom, Microsoft Teams, and Google Meet
- Multilingual support in 45+ languages
- Auto-generates action items and summaries
- Searchable meeting history across past meetings
❌ Cons
- Summaries are not always perfect — some editing required
- Not a project management platform — limited task management
- Team plan pricing adds up for larger groups
- Less suitable for teams that do not hold regular meetings
Funktionsvergleich
Ready to dive into a detailed comparison of Sembly vs ClickUp?
We will cover 10 key features to help you decide which tool fits your team best.
| Besonderheit | ClickUp | Sembly |
|---|---|---|
| Startpreis | $0 (free forever) | $0 (personal plan) |
| Kostenloser Plan | ✅ | ✅ |
| Meeting Notes / Transcription | ❌ Basic only | ✅ 94% accuracy |
| Aufgabenmanagement | ✅ Full suite | ❌ Limited |
| Action Item Tracking | ✅ Manual entry | ✅ Automated |
| Gantt Charts | ✅ | ❌ |
| Kanban Vorstand | ✅ | ❌ |
| Mehrsprachige Unterstützung | ❌ | ✅ 45+ languages |
| CRM-Integration | ✅ Basic | ✅ Full Salesforce |
| Am besten geeignet für | Projektmanagement | Meeting productivity |
1. Meeting Notes & Transcription
ClickUp: ClickUp includes a basic AI notetaker in its paid plans. It can record meetings and generate summaries from Zoom meetings and other platforms. However, it does not match the depth of a dedicated AI meeting assistant like Sembly.
Sembly: Sembly was purpose-built to transcribe meetings and create high-quality summaries. It achieves around 94% transcription accuracy and produces meeting notes with key points, key insights, and action items. It also supports real time transcription during live calls.
⚠️ Warning: If accurate transcription and detailed meeting notes are your main need, ClickUp’s built-in notetaker may not be enough. Sembly performs significantly better in this category.
2. Aufgabenmanagement
ClickUp: ClickUp is one of the most powerful project management tools available. It lets you assign tasks, set due dates, create subtasks, and manage complex projects with ease. You can view tasks in a kanban board, list, calendar, or Gantt chart format. ClickUp centralizes your entire team’s work in one place.
Sembly: Sembly creates actionable tasks from meeting content automatically. But it is not a full project management platform. Once you assign tasks from Sembly, you typically need other tools to manage them further. Sembly works best when paired with a dedicated project management tool.
✅ Test Result: ClickUp handled multiple projects with subtasks, dependencies, and team assignments without any issues. Sembly created tasks from conversations but had no way to manage them within the platform.
3. Action Items & Follow Ups
ClickUp: ClickUp lets you assign tasks and set due dates after meetings. But you need to enter action items manually. There is no way for ClickUp to automatically detect action items from meeting discussions unless you copy them in by hand.
Sembly: Sembly automatically extracts action items from conversations and generates follow ups after every meeting. It identifies who said what and assigns ownership of tasks. This is one of Sembly’s most powerful advanced features for meeting productivity.
4. Integrations & Tech Stack
ClickUp: ClickUp offers over 1,000 integrations with popular tools. These include Slack, Google Drive, Zoom, and many others. It fits into almost any tech stack and has an open API access for custom connections.
Sembly: Sembly integrates with calendar apps like Google, Outlook, and iCloud. It connects with Slack, Jira, Zapier, Trello, and Salesforce for CRM integration. Sembly works with Zoom meetings, Microsoft Teams, Google Meet, and Cisco Webex seamlessly.
5. KI-Fähigkeiten
ClickUp: ClickUp Brain is a built-in AI assistant that helps with task management, content creation, and workload summaries. It analyzes conversations within your workspace and helps new users get oriented faster. It is a useful add-on to ClickUp’s features for decision making.
Sembly: Sembly AI analyzes conversations to identify gaps, sentiment analysis, and improvement areas. Its AI creates customizable summaries, generates structured documents like project plans and sales proposals from meeting content, and produces a “Glance View” of every meeting. AI is the core of what Sembly does.
6. Project Management Features
ClickUp: ClickUp includes everything you need to manage projects. It has Gantt charts, kanban board views, time tracking, whiteboard feature, and resource management. It is built for teams handling complex tasks across multiple projects. ClickUp also supports real time editing on docs and tasks.
Sembly: Sembly automates project plans, schedules, and retrospective reports based on meeting insights. But it does not have a dedicated project management platform with views, timelines, or sprint tracking. It is a meeting-first tool, not a project management software.
7. Multilingual & Global Team Support
ClickUp: ClickUp’s interface supports multiple languages. But its AI and meeting tools do not offer deep multilingual support for transcription. It is not built for capturing meeting discussions in different languages.
Sembly: Sembly offers multilingual support for over 45 languages in real time transcription. This includes support for non-native speakers and diverse accents. For global teams holding online meetings in multiple languages, Sembly is a much stronger choice.
⚠️ Warning: If your team holds online meetings in languages other than English, ClickUp’s meeting tools will not serve you well. Sembly performs far better for multilingual teams.
8. Time Tracking
ClickUp: ClickUp includes built-in time tracking that lets team members log hours on any task. You can view timesheets, set time estimates, and compare actual vs planned time. It also shows workload data to prevent burnout across your entire team.
Sembly: Sembly does not include time tracking features. It is focused entirely on meeting productivity and note taking. If time tracking is important to you, Sembly will need to be paired with another tool.
9. Recording & Upload Capabilities
ClickUp: ClickUp can record meetings through its AI notetaker in paid plans. But it does not support uploading audio or video files for transcription. You cannot bring in audio or video files from past meetings for processing.
Sembly: Sembly allows users to upload audio or video files in MP3, MP4, WAV, and other formats for transcription. You can process recordings from past meetings that were not captured live. This makes it easier to catch up on important discussions you missed.
10. Pricing & Cost
Let’s compare the pricing plans side by side to see which is better value.
| Planen | ClickUp | Sembly |
|---|---|---|
| Frei | $0 (unlimited users) | $0 (personal use) |
| Starter / Basic | $7/user/month (Unlimited) | $10/month (Professional) |
| Pro / Plus | $12/user/month (Business) | $20/month (Team) |
| Unternehmen | Brauch | Individuelle Preisgestaltung |
ClickUp: ClickUp’s free plan is one of the best in project management software. The unlimited plan at $7/user/month is affordable for smaller teams. The business plan at $12/user/month adds more advanced features like unlimited integrations and custom automations. All plans are billed annually for the best rates.
Sembly: Sembly’s personal plan is free to start. The professional plan at $10/month offers solid value for individual users. The team plan at $20/month unlocks advanced capabilities including analytics and full CRM integration. Enterprise pricing is custom for organizations with special data privacy requirements.
Different Scenarios
| If You Need… | Choose | Why |
|---|---|---|
| Manage multiple projects | ClickUp | Full project management platform |
| Automated meeting notes | Sembly | Purpose-built AI notetaker |
| Free forever for entire team | ClickUp | Unlimited users on free plan |
| Multilingual transcription | Sembly | 45+ language real time support |
| Task tracking with views | ClickUp | Gantt, Kanban, Calendar, Gantt |
| CRM integration for sales | Sembly | Auto-captures meeting insights |
| Beginner-friendly onboarding | Sembly | Simpler learning curve |
💰 Your Budget
If you are on a tight budget, ClickUp’s free plan gives your entire team essential features at no cost. Sembly’s free version covers basic meeting notes but limits recording time significantly.
🔌 Your Tech Stack
ClickUp connects with Google Drive, Slack, and over 1,000 other tools in your tech stack. Sembly focuses on meeting-related integrations like Zoom meetings, Microsoft Teams, and Salesforce for CRM integration.
📝 Your Work Style
If your team works primarily through tasks and projects, ClickUp is the better fit. If your team runs on meetings and needs customizable summaries with follow ups, Sembly is the smarter choice.
🎓 Your Experience Level
New users often find ClickUp’s interface complex and overwhelming at first. Sembly has a simpler setup since it only needs to join and record meetings. ClickUp University offers live onboarding training to help new users get started.
🆓 Free Trials and Demos
ClickUp’s free forever plan is completely free with no time limit. Sembly also has a free version you can use right away. Try both free plans before committing to a paid plan to see which fits your workflow.
🛟 Support Options
ClickUp offers 24/7 live chat support and a detailed knowledge base. Phone support is not available. Sembly provides support via email and its help center for users on paid plans.
Switching Guide
Already using one of these tools? Here is what to expect if you switch.
🔄 Switching from ClickUp to Sembly?
✅ What you’ll gain:
- Automated meeting notes and accurate transcription from every call
- Real time transcription in 45+ languages for global teams
- AI-powered summaries with key points, action items, and follow ups
❌ What you’ll lose:
- Full project management with Gantt charts and kanban board
- 1,000+ integrations and deep tech stack connections
- Built-in time tracking and resource management
📋 How to switch:
- Export your tasks and data from ClickUp using the import data feature
- Sign up for Sembly and connect your calendar and meeting platforms
- Add Sembly to your next Zoom or Microsoft Teams meeting to start capturing notes
🔄 Switching from Sembly to ClickUp?
✅ What you’ll gain:
- Full project management platform with Gantt charts and kanban board
- 1,000+ integrations with tools across your tech stack
- Free forever plan with unlimited users and guest access
❌ What you’ll lose:
- Automatic real time transcription from meeting discussions
- Multilingual support for 45+ language conversations
- AI-extracted action items and customizable summaries directly from calls
📋 How to switch:
- Export your meeting notes and records from Sembly as needed
- Create a ClickUp account and set up your workspace and spaces
- Use ClickUp’s import data feature to bring in tasks and relevant information from your previous workflow
Endgültiges Urteil
| Kategorie | Gewinner |
|---|---|
| 💰 Pricing | ClickUp |
| 🎤 Meeting Notes | Sembly |
| 🗂️ Task Management | ClickUp |
| 🤖 AI Capabilities | Sembly |
| 🌍 Multilingual Support | Sembly |
| 🔌 Integrations | ClickUp |
| ⏱️ Time Tracking | ClickUp |
| 🎯 Ease of Use | Sembly |
| 🏆 Overall Winner | ClickUp |
🏆 WINNER: CLICKUP
ClickUp wins 5 out of 8 categories.
Best for: Project management, task management, marketing teams, resource management, business operations
ClickUp and Sembly are two very different tools that happen to overlap in some areas.
ClickUp is a complete project management platform. It helps teams manage tasks, track time, and run complex projects with more advanced features than most project management tools.
Sembly is purpose-built for meeting productivity. It creates summaries, excels at note taking, and extracts actionable insights from conversations.
Sembly is the better choice for teams that live in online meetings and need meeting minutes they can trust.
However, if you need a full project management software that your entire team can use to collaborate, manage projects, and stay focused — ClickUp is the clear winner.
Now go out and pick the tool that moves your team forward!
More of ClickUp Compared
Here’s how ClickUp stacks up against other competitors:
ClickUp vs Asana
ClickUp wins on: Free plan features, pricing value, built-in time tracking
Asana wins on: Cleaner UI for new users, enterprise-grade workflow templates
ClickUp vs Monday.com
ClickUp wins on: Free forever plan, unlimited users, more affordable per user cost
Monday.com wins on: Visual appeal, easier onboarding for non-technical teams
ClickUp vs Trello
ClickUp wins on: More project views, Gantt charts, AI assistant, unlimited storage
Trello wins on: Simpler kanban board experience for small teams and solo workers
ClickUp vs Vorstellung
ClickUp wins on: Task management depth, Gantt charts, time tracking, resource management
Notion wins on: Document creation, knowledge base organization, flexible databases
ClickUp vs Wrike
ClickUp wins on: Free plan generosity, broader feature set, more affordable pricing
Wrike wins on: Fortschrittlich Berichterstattung for enterprise teams and complex workflows
More of Sembly Compared
Here’s how Sembly stacks up against other competitors:
Sembly vs Microsoft OneNote
Sembly wins on: Automated meeting notes, real time transcription, AI-extracted action items
Microsoft OneNote wins on: Manual note organization, deep Microsoft 365 integration, free access
Sembly vs Notion
Sembly wins on: Meeting transcription, automated summaries, multilingual support
Notion wins on: Flexible document creation, team wikis, broader task management
Sembly vs Fireflies KI
Sembly wins on: Transcription accuracy, sentiment analysis, structured document generation
Fireflies AI wins on: Deeper CRM integrations, larger meeting history storage on free plan
Sembly vs Notta
Sembly wins on: Action item tracking, AI analysis, meeting productivity features
Notta wins on: Audio or video files upload processing, mobile app experience
Sembly vs MeetGeek
Sembly wins on: Multilingual support, advanced analytics, structured document output
MeetGeek wins on: Highlight clips, video recording quality, simpler interface for new users
Sembly vs Evernote
Sembly wins on: Automated meeting summaries, AI note taking, action item detection
Evernote wins on: Manual note organization, web clipping, cross-device sync
Sembly vs Taskade
Sembly wins on: Meeting transcription depth, real time accuracy, CRM integration
Taskade wins on: Combined task management and notes, AI-generated project templates
What are the best alternatives to Sembly and ClickUp?
The best alternatives to Sembly include Fireflies AI, Otter.ai, MeetGeek, and Notta for taking notes and meeting transcription. For ClickUp, the best alternatives are Asana, Monday.com, Trello, and Notion. Check out our full comparison guides for a deeper look at each option.
Does ClickUp support user permissions and live training?
Yes, ClickUp supports user permissions to control who can view, edit, or manage data in your workspace. ClickUp University provides live training and live onboarding training sessions to help new teams get started. Automated recording of screen walkthroughs is also available to document workflows. These features make ClickUp a good fit for teams that want full control over important details in their project setup.
Häufig gestellte Fragen
What does Sembly do?
Sembly is an AI meeting assistant that records meetings, transcribes meetings, and generates meeting summaries automatically. It extracts key insights, action items, and follow ups from every meeting. Sembly works with Zoom meetings, Microsoft Teams, Google Meet, and Cisco Webex without any downloads needed.
Is ClickUp actually free?
Yes, ClickUp has a free forever plan that is completely free with no time limit. The free plan supports unlimited users and includes essential features like task management, kanban board views, and collaboration tools. More advanced features like Gantt charts and unlimited storage require a paid plan.
What is ClickUp best for?
ClickUp is best for teams that need a full project management platform to manage tasks, run complex projects, and collaborate in one place. It is a popular choice for marketing teams, development teams, and small businesses looking for affordable project management software. ClickUp’s features also include time tracking, whiteboard feature, and ClickUp Brain AI assistant.
How does Sembly AI work?
Sembly AI joins your online meetings as a bot and records the full conversation. It then analyzes conversations using proprietary AI algorithms to generate meeting notes, meeting summaries, and extract actionable insights. You can also upload audio or video files after past meetings for the same processing.
Which is better for teams — Sembly or ClickUp?
It depends on your team’s primary needs. ClickUp is better for teams that need to manage projects, assign tasks, and track work across multiple projects. Sembly is better for teams that hold frequent online meetings and need automated meeting notes, summaries, and follow ups. Many teams use both tools together for the best results.
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