Notion vs. ClickUp: Welche Notiz-App ist die beste im Jahr 2025?

Are you tired of juggling multiple apps for your notes, tasks, and team projects?

Notion AI and ClickUp are leading the charge in smart workspaces, each promising to streamline your work. 

But when it comes to simply taking notes, which one truly stands out?

You need a tool that’s easy to use, powerful, and helps you get more done without extra effort.

This article will compare Notion vs. ClickUp to help you decide which note-taking app is best for you.

Übersicht

We tested Notion AI and ClickUp’s note-taking features, AI capabilities, ease of use, and overall versatility to bring you this direct comparison.

We aimed to see how each platform performs in real-world scenarios.

Helping you decide which is better for your note-taking needs.

What is Notion?

So, what exactly is Notion AI? Think of it as your all-in-one workspace, but with a super-smart assistant built right in.

It’s a versatile tool where you can jot down notes, manage projects, and even create wikis.

The AI part helps you write, summarize, and brainstorm faster than ever.

Entdecken Sie auch unsere Lieblings Notion AI alternatives…

What is ClickUp?

ClickUp is like a Swiss Army knife for your work.

It’s built to handle almost anything, from simple to-do lists to complex project management.

You can customize it a lot to fit how you work.

Entdecken Sie auch unsere Lieblings ClickUp alternatives…

Vergleich der Merkmale

It’s time to dig into the details and see how Notion AI and ClickUp compare across key features.

This section will help you understand their strengths and weaknesses so you can make the best choice for your productivity needs.

1. Note-Taking Capabilities

• Notion AI: Notion is built around flexible pages and a block system, making it incredibly versatile for note-taking. You can create detailed notes, embed various content types, and organize everything with databases. Notion users often praise its blank canvas approach, allowing them to build a personalized note-taking system. If you want a digital notebook that can be anything you imagine, use Notion.
• ClickUp: ClickUp offers “Docs” for note-taking. These are robust and collaborative, great for team knowledge bases and internal documents. While you can certainly use ClickUp for personal notes, its structure is more geared towards project documentation. ClickUp is also adding AI Notetaker features for meeting summaries and action items.

2. AI for Content Creation/Summarization

• Notion AI: Notion AI excels here, offering strong capabilities for generating Text, summarizing lengthy documents, and brainstorming ideas directly within your notes. You can use Notion AI to draft blog posts, create meeting agendas, and even translate content. It’s a powerful tool for anyone who writes a lot.
• ClickUp: ClickUp also features an AI assistant, ClickUp Brain, which helps with content creation, summarization, and generating insights. Like Notion, ClickUp Brain can draft emails, create subtasks, and check grammar. ClickUp’s AI is more integrated with its project management functions, making it a good fit for task-oriented content generation.

3. Task and Project Management

• Notion AI: Notion offers flexible project management. You can build custom databases to track tasks, projects, and workflows using various views like tables, boards, and calendars. While powerful, it requires more setup to become a full-fledged project management tool like ClickUp. It’s excellent for managing personal projects and creative endeavors.
• ClickUp: ClickUp is a robust project management tool. It provides comprehensive features like Gantt charts, time tracking, and advanced automation out of the box. If your primary use case involves detailed project planning, task dependencies, and resource management, ClickUp is a more structured choice.

4. Customization

• Notion AI: Notion offers unmatched customization. Its block-based editor lets users build almost anything from scratch, making it a truly personalized productivity tool. You have full control over layout, structure, and how your information is linked. Due to this freedom, Notion may have a steeper initial learning curve.
• ClickUp: ClickUp is also highly customizable, with various views, custom fields, and “ClickApps” to tailor the workspace. While it offers a lot of flexibility, it’s more template-driven than Notion. ClickUp aims to provide ready-to-use solutions that can be adjusted, rather than building from the ground up like Notion.

5. Collaboration

• Notion AI: Notion offers real-time collaboration on pages and databases. Teams can edit together, leave comments, and use mentions to keep everyone in the loop. It’s fantastic for shared knowledge bases and collaborative documentation. Notion offers a seamless experience for multiple users working on the same content.
• ClickUp: ClickUp is also a strong collaboration tool, with real-time editing in Docs, in-task comments, and a built-in chat feature. ClickUp and Notion offer similar core collaboration functions. ClickUp’s collaboration often feels more integrated with tasks, making it easy to discuss work directly where it’s happening.

6. Integrations

• Notion AI: Notion integrates with many popular apps, such as Slack, Google Drive, and GitHub. While its direct native integrations are growing, it also supports extensive connections through third-party tools like Zapier for broader automation. Notion offers flexibility in connecting with your existing tools.
• ClickUp: ClickUp boasts a vast integration ecosystem, connecting with over 1,000 tools. This makes it a central hub for many workflows. If you use many different software and need seamless connectivity between them, ClickUp offers a wider range of out-of-the-box integrations.

7. Ease of Use/Learning Curve

• Notion AI: Due to its clean interface, Notion generally has a smoother initial learning curve for basic note-taking. However, mastering its advanced database features and building complex systems can take time. Notion users often enjoy creative freedom, but unlocking its full power requires some dedication.
• ClickUp: ClickUp can feel overwhelming at first due to its extensive features and multiple layers of hierarchy. The learning curve is steeper, especially for new users. However, once you learn ClickUp, its robust features can significantly boost productivity. ClickUp is also designed for teams to get started quickly with many pre-built templates.

What to Look for When Choosing a Note-Taking App?

When picking your perfect note-taking app, consider these key insights:

• Benutzerfreundlichkeit: Can you quickly jump in and start taking notes, or is there a steep learning curve?
• AI Integration: Do you need AI for summaries, content generation, or smart search?
• Flexibility: Does it adapt to your different note types – from quick jots to detailed documents?
• Organisation: How well does it help you categorize, tag, and find your notes später?
• Kollaboration: Will you be sharing notes or working on them with others?
• Offline Access: Can you access and edit your notes without an internet connection?
• Geräteübergreifende Synchronisierung: Does it sync seamlessly across your phone, tablet, and computer?
• Preisgestaltung: Does the cost fit your budget, especially for advanced features or team use?
• Future-Proofing: Does the tool regularly update and improve its features?
• Integration with other tools: Will it connect easily with your existing workflow apps?

Endgültiges Urteil 

So, which one is better for note-taking in 2025, ClickUp or Notion?

For dedicated, flexible note-taking with strong AI support, we pick Notion AI.

It’s built to organize information in a way that makes sense for personal knowledge. Notion also offers amazing customization. 

While ClickUp vs. Notion is a tough choice, especially since ClickUp pricing is competitive.

If your main goal is powerful note-taking and knowledge management, Notion AI wins.

We’ve spent countless hours with both, so trust our experience to guide your choice.

More of Notion

• Notion AI vs Sembly: Sembly focuses on AI-powered meeting transcription, summaries, and action item extraction.
• Notion vs Fireflies: Fireflies.ai specializes in automatic meeting transcription, speaker identification, and deep conversation analysis.
• Notion AI vs ClickUp: ClickUp provides extensive AI for project management, task automation, and reporting.
• Notion AI vs Capacities: Capacities uses an object-based system to visually connect knowledge with a graph view.
• Notion AI vs Taskade: Taskade provides AI for project outlines, dynamic workflows, and real-time collaboration.
• Notion AI vs Notejoy: Notejoy offers fast, simple note-taking and sharing, prioritizing team-based knowledge sharing.
• Notion AI vs Notta: Notta offers real-time, multilingual transcription with high accuracy for meetings and voice notes.
• Notion AI vs Craft: Craft emphasizes beautiful, minimalist documents with on-device AI for content generation and editing.
• Notion AI vs MeetGeek: MeetGeek is an AI meeting assistant with robust analytics and sentiment analysis for meetings.
• Notion AI vs Mem AI: Mem AI uses AI to automatically connect related notes and offer conversational search.
• Notion AI vs Evernote: Evernote excels at capturing and organizing notes with its powerful search and web clipper.
• Notion AI vs Microsoft OneNote: OneNote offers a free-form, digital notebook experience with powerful OCR for text recognition.

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