Thinking about how to handle your 商业 money? It can be a real headache!
Many business owners struggle with keeping track of every dollar.
Two big names often come up when you’re looking for help: Expensify and QuickBooks.
But which one is the right fit for 你的 商业？
This guide will break down what Expensify vs QuickBooks offers so that you can pick the best one.
概述
We’ve spent a good amount of time with both Expensify and QuickBooks.
Putting them through their paces to see how they handle real-world business 会计.
This hands-on testing has given us a clear picture of their strengths and weaknesses, leading us to this detailed comparison.
Join over 15 million users who trust Expensify to simplify their finances. Save up to 83% on time spent on expense reports.
定价： It has a free trial. The premium plan starts at $5/month.
主要特点：
- SmartScan Receipt Capture
- Corporate Card Reconciliation
- Advanced Approval Workflows.
Used by over 7 million businesses, QuickBooks can save you an average of 42 hours per month on 簿记.
定价： It has a free trial. Plan starts at $1.90/month.
主要特点：
- Invoice Management
- 支出跟踪
- 报告
What is QuickBooks?
QuickBooks is a super popular 会计 工具。
It helps businesses, especially small ones, keep track of their money.
Think of it like your financial organizer.
此外，探索我们最喜欢的 Quickbooks alternatives…
主要优点
- 自动交易分类
- 发票创建和跟踪
- 费用管理
- 工资服务
- 报告和仪表板
定价
- 简单开始： 每月 1.90 美元。
- 基本的： 每月 2.80 美元。
- 加： 每月 4 美元。
- 先进的： 每月 7.60 美元。
优点
缺点
What is Expensify?
Expensify is all about making expense tracking easy.
It’s especially good for businesses where people spend money often, like for 旅行 or project costs.
You just snap a picture of a receipt, and Expensify does the rest.
此外，探索我们最喜欢的 Expensify alternatives…
主要优点
- SmartScan technology scans receipt details and extracts them with over 95% accuracy.
- Employees get reimbursed quickly, often in as little as one business day via ACH.
- The Expensify Card can save you up to 50% on your subscription with its cash back program.
- No warranty is offered; their terms state that liabilities are limited.
定价
- Collect: 每月 5 美元。
- Control: 定制定价。
优点
缺点
功能比较
Choosing the right financial platform is crucial for the self employed and medium sized businesses.
This comparison uses Expensify reviews and QuickBooks reviews to highlight the differences between the dedicated expense 自动化 of Expensify and the full-scale accounting system of Intuit QuickBooks.
1. Core Functionality and Focus
- Expensify is a specialized tool that helps company manage expenses and simplify the reimbursement process. Its main focus is on expense reports and quick approval workflows for employees and contractors.
- QuickBooks offers a full 会计 system to maintain business finances. Its key features include the chart of accounts, reconciliation, managing sales and vendors, paying taxes, and generating financial reports.
2. Expense Capture and Automation
- Expensify makes expense capture a lightning-fast process. The user can chhose and snap a photo of a receipt with the Expensify app in their pocket, and the Das bedeutet, dass Ihr is extracted in a few seconds, ready to submit for approval.
- QuickBooks helps save time by automatically importing bank transactions and linking credit card data. It includes receipt scanning capabilities and tools to easily log mileage and track money for tax preparation.
3. Expense Report and Reimbursement
- Expensify manages the end-to-end expense reports process. Employers can set up policies and approve requests immediately. The platform is excellent for handling direct deposit reimbursement to the user bank account quickly.
- QuickBooks handles expense 报告 but integrates it within the broader payables system. It requires careful setup to ensure expenses are coded correctly before they can be payable as bills or linked to QuickBooks Payroll for employee benefits.
4. Pricing and Platform
- Expensify has a flexible pricing structure, often based on the user or team size per month. It offers the Expensify Card to save on fees and automate payments. The interface is accessible on web and mobile.
- QuickBooks‘ pricing is tiered and generally higher, reflecting the complexity of full service 簿记. It offers both a cloud-based online version (easy online access) and QuickBooks Desktop (locally stored desktop data on your computer).
5. Specialized Financial Tools
- Expensify is built to manage expenses for projects and corporate spending. It includes features to code transactions using tags and categories for complex organization needs. The user can quickly export data to QuickBooks.
- QuickBooks offers deep business data tracking, managing purchase orders, calculating sales tax, and tracking employee time with QuickBooks Time. It provides robust financial reports, such as balance sheets, crucial for strategic management.
6. Security and Compliance
- Expensify products use strong security and real time policy checks to protect company funds. The user is sometimes blocked if an action performed could trigger this block or is expected to be malicious, forcing them to respond to resolve the trigger.
- Intuit QuickBooks is trusted by decades of use to protect sensitive business finances. It is designed to ensure accurate tax preparation and compliance with legal taxes, providing the accountant with reliable reports.
7.用户界面和易用性
- Expensify’s user interface is clean, fast, and designed for minimal interaction. This makes the entire process of completing expense reports simple and intuitive, even for a small number of users or a new team member.
- QuickBooks has a steeper initial learning curve due to the breadth of its services and the complexity of its chart of accounts. However, once mastered, QuickBooks helps users maintain clear organization and streamline complex workflows.
8. Multi-User and Management
- Expensify allows multiple users to submit and approve reports, creating a controlled, accountable system for employers to manage spending. Expensify helps save time by reducing the back-and-forth phone calls needed to resolve reports.
- QuickBooks offers scalable user licenses and role-based access to allow multiple users and the accountant to work on the company data simultaneously. This is vital for medium sized businesses that need internal controls.
9. Business Banking and Payments
- QuickBooks offers QuickBooks Checking for business banking and provides comprehensive payments services, including direct deposit for both employees and contractors. It helps vendors get pay quickly and accurately.ure Comparison
- 这 Expensify Card is a credit card that integrates immediately with the app, automating the expense reconciliation process for corporate payments.
What to Look for in an Accounting Software?
Here are key insights to consider when making your choice:
- 易于使用： Is it simple to learn and navigate?
- 可扩展性： 它能与您的业务共同成长吗？
- Egal für welches Tool Sie sich entscheiden, denken Sie daran: Konsequenter Einsatz und eine starke Strategie sind der Schlüssel zum Erfolg mit Cold-E-Mails. Jetzt gehen Sie raus und fangen Sie an, neue Kunden zu gewinnen! Does it connect with other tools you use?
- 报告： Does it offer the financial insights you need?
- 移动访问： Can you manage finances on the go?
- 客户支持： Is help readily available if you get stuck?
- 安全： How does it protect your financial data?
- 定价结构： Is it transparent and budget-friendly for your needs?
- 具体特点： Does it have unique features important to your industry?
- 自动化： How much can it automate to save time and reduce errors?
最终裁决
After looking closely at both, our pick between QuickBooks and Expensify truly depends on your main need.
If you require full accounting, like invoicing and payroll.
QuickBooks is a comprehensive accounting system and often the best choice.
It simplifies the entire expense management process.
We’ve used both extensively, so trust our insights to help you pick the right tool for your money.
QuickBooks may be more robust, but Expensify excels in its specific area.
More of QuickBooks
- QuickBooks vs Puzzle IO：该软件专注于为初创企业提供人工智能财务规划。其对应产品是个人理财。
- QuickBooks vs Dext：这是一款用于记录收据和发票的商业工具。另一款工具用于跟踪个人支出。
- QuickBooks vs Xero：这是一款面向小型企业的流行在线会计软件。其竞争对手的产品面向个人用户。
- QuickBooks vs Synder：此工具可将电子商务数据与会计软件同步。其替代方案则专注于个人理财。
- QuickBooks vs Easy Month End：这是一款简化月末任务的商业工具。它的竞争对手是个人财务管理工具。
- QuickBooks vs Docyt：一个项目利用人工智能进行商业记账和自动化。另一个项目则将人工智能用作个人理财助理。
- QuickBooks vs Sage：这是一款功能全面的商业会计套件。它的竞争对手是一款更易于使用的个人理财工具。
- QuickBooks vs Zoho Books：这是一款面向小型企业的在线会计工具。其竞争对手的产品是面向个人用户的。
- QuickBooks vs Wave：这为小型企业提供免费的会计软件。其对应版本专为个人设计。
- QuickBooks vs Quicken：两者都是个人理财工具，但这款提供更深入的投资追踪。另一款则更简单。
- QuickBooks vs Hubdoc：这款应用专门用于簿记文档采集。其竞争对手是一款个人理财工具。
- QuickBooks vs Expensify：这是一个企业费用管理工具。另一个用于个人费用跟踪和预算。
- QuickBooks 与 AutoEntry：旨在实现企业会计数据录入的自动化。它的替代方案是个人理财工具。
- QuickBooks 与 FreshBooks: This is accounting software for freelancers and small businesses. Its alternative is for personal finance.
- QuickBooks vs NetSuite: This is a powerful business management suite for large companies. Its competitor is a simple personal finance app.
More of Expensify
- Expensify vs Puzzle：该软件专注于为初创企业提供人工智能财务规划。其对应产品是个人理财。
- Expensify vs Dext：这是一款用于记录收据和发票的商业工具。另一款工具用于跟踪个人支出。
- Expensify vs Xero：这是一款面向小型企业的流行在线会计软件。其竞争对手的产品面向个人用户。
- Expensify vs Synder：此工具可将电子商务数据与会计软件同步。其替代方案则专注于个人理财。
- Expensify vs Easy Month End：这是一款简化月末任务的商业工具。它的竞争对手是个人财务管理工具。
- Expensify vs Docyt：一个项目利用人工智能进行商业记账和自动化。另一个项目则将人工智能用作个人理财助理。
- Expensify vs Sage：这是一款功能全面的商业会计套件。它的竞争对手是一款更易于使用的个人理财工具。
- Expensify vs Zoho Books：这是一款面向小型企业的在线会计工具。其竞争对手的产品是面向个人用户的。
- Expensify vs Wave：这为小型企业提供免费的会计软件。其对应版本专为个人设计。
- Expensify vs Hubdoc：这款应用专门用于簿记文档采集。其竞争对手是一款个人理财工具。
- Expensify vs QuickBooks：这是一款知名的企业会计软件。它的替代方案专为个人理财而设计。
- Expensify vs AutoEntry：旨在实现企业会计数据录入的自动化。它的替代方案是个人理财工具。
- Expensify vs FreshBooks: This is accounting software for freelancers and small businesses. Its alternative is for personal finance.
- Expensify 与 NetSuite: This is a powerful business management suite for large companies. Its competitor is a simple personal finance app.
常见问题
Can I use Expensify and QuickBooks together?
Yes, Expensify and QuickBooks offer seamless integration. This allows expense data to flow directly into your accounting system, helping you save time and reduce errors in your financial management.
Which is better for a small business: Expensify vs QuickBooks?
It depends on your business needs. Expensify excels as a dedicated expense management solution for tracking spending and reimbursements. QuickBooks is a comprehensive accounting software covering broader financial tasks.
Does Expensify track billable and non-billable expenses?
Yes, Expensify allows you to categorize both billable and non-billable expenses. This feature helps you accurately assign costs to clients or projects.
What expense tracking features does QuickBooks also offer?
QuickBooks also offers robust expense tracking features including receipt capture, categorization, and the ability to link credit card transactions. It’s integrated within its broader financial management tools.
When should I use QuickBooks Online versus use Expensify?
Use QuickBooks Online for complete accounting, invoicing, and payroll needs. If your primary focus is streamlining expense management process and employee reimbursements, Expensify is ideal.
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