Trying to keep up with all your meetings and notes can be a real headache, right?

It’s tough to remember every detail or find that one key idea from last week’s call.

But which 人工智能工具 actually helps you do that best?

We’re diving into Fireflies AI vs Capacities.

It helps you figure out which one is the right fit for you in 2025.

概述

We carefully tested both Fireflies AI and Capacities.

We used them in real work to see how they perform.

This hands-on approach helps us give you a fair and clear comparison.

What is Fireflies AI?

Let’s talk about Fireflies AI.

It’s a smart tool for your meetings. It listens and takes notes for you.

Imagine never having to scribble during a call again.

It works with many meeting apps you already use. 

此外，请浏览我们最喜欢的 Fireflies AI alternatives...

什么是能力？

Capacities is a cool tool.

Think of it as a smart space for all your thoughts. It helps you organize everything.

This includes notes, files, and even web links.

It helpfully connects them.

It’s like building your own digital brain.

此外，请浏览我们最喜欢的 能力备选方案...

功能比较

While both Fireflies AI and Capacities are productivity apps that use AI, their core functions are completely different.

Fireflies AI is an AI transcription tool for meetings, while Capacities is a note taking application and a “studio for your mind” to build a personal knowledge base.

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1. Core Functionality & UI

• Fireflies AI: Fireflies is an ai meeting assistant that focuses on online meetings. Its UI is centered around a dashboard of your meeting transcripts and analytics. It’s a specialized tool to capture and transcribe meetings.
• Capacities: Capacities is a note taking app based on an object-based system. Every piece of content, such as a note, person, or project, is an “object” that can be linked to other objects, helping you to create amazing things. Its UI is designed for creative expression and building a network of your thoughts.

2. Note-Taking & Organization

• Fireflies AI: The “notes” in Fireflies are your transcripts and meeting summaries. It automatically organizes them by date and meeting name. It is not a tool to create notes in the traditional sense, but it helps you organize 会议纪要 from your online meetings.
• Capacities: Capacities allows you to create notes using markdown notes and other media. Its object-based system replaces traditional folders and gives you a more flexible way to organize information. You can create daily notes and link them to various objects.

3. AI & Search

• Fireflies AI: Fireflies has an ai powered search that can search through your audio files and transcripts to find key topics discussed and important moments. The AI is a powerful assistant for meeting-related tasks.
• Capacities: Capacities has its own ai features which it describes as a powerful assistant that helps you with research and creative thinking by finding hidden connections between notes. Its powerful search can find what you are looking for in seconds.

4.整合

• Fireflies AI: Fireflies integrates with several video conferencing apps like google meet, Zoom, and Microsoft Teams to automatically record and transcribe your calls. It can also send meeting notes to your favorite collaboration apps.
• Capacities: Capacities has a browser extension that uses the share sheet save content feature to capture web pages as objects. It also offers integrations with your calendar events to automatically create and update notes based on your meetings.

5. Collaboration

• Fireflies AI: Fireflies is a tool for small teams to collaborate on meeting notes. You can share transcripts and summaries with co workers, and they can leave comments and highlight key moments.
• Capacities: Capacities is primarily for personal use and building a personal knowledge base. While you can share individual objects, its focus on team collaboration is not as robust as other other platforms like 观念.

6. Information Retrieval

• Fireflies AI: After a meeting, Fireflies generates transcripts and meeting recaps. You can listen to the audio recording and create soundbites from the most memorable moments. Its main purpose is to help you access meeting 数据 quickly.
• Capacities: Capacities helps you discover hidden connections between your multiple notes. Its graph view allows you to visualize your knowledge, making it a great tool for making new ideas and building your knowledge base.

7. Core Purpose

• Fireflies AI: The core purpose is to be an ai meeting assistant that helps you improve productivity by automating note-taking and analysis of 嗓音 conversations.
• Capacities: The core purpose of Capacities is to be a note taking application and a “studio for your mind” to help you with creative thinking and personal knowledge management.

8. Use Cases

• Fireflies AI: It is ideal for sales, marketing, and recruiting teams who need to analyze meetings, track speaker talk time, and identify objections. You can also coach teammates using the insights from the analytics.
• Capacities: It’s for an individual who wants to create a system for their personal life and personal notes. It’s great for writers, students, researchers, or anyone looking to build a “second brain” to make sense of their research.

9. Accessibility & Devices

• Fireflies AI: Fireflies AI is a web app with a chrome extension and mobile app for both ios app and android. You can use it to record both virtual and in-person meetings.
• Capacities: Capacities has a native desktop app on all major platforms. The mobile app is a simplified version for quick capture and browsing, and some features like integrations require an internet connection.

10. Pricing & Plans

• Fireflies AI: Fireflies AI has a free version with limited transcription credits per single month. The paid plans offer unlimited transcription and additional features like conversation intelligence and other key metrics.
• Capacities: Capacities also has a generous free version with unlimited notes. The paid plan gives you access to the ai assistant and other premium features. The pricing varies depending on the plan and number of users.

11. Learning Curve

• Fireflies AI: Fireflies has a minimal learning curve. You simply invite fireflies to a meeting, and it will automatically record and transcribe. It’s a specialized, straightforward tool.
• Capacities: The object-based system and networked knowledge approach can feel overwhelming for new users at first. However, for a user willing to invest the time, the benefits for building a personal system are substantial.

What to Look For When Choosing an AI Note-Taking Tool?

When picking an AI note-taking tool, think about these key things:

When choosing between a specialized tool like Fireflies AI and an all-in-one platform like Capacities, you should consider whether you need an AI assistant for your meetings or a personal knowledge base to capture your ideas. The right tool depends on whether your priority is to automatically record and analyze conversations or to organize your creative thinking.

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• Specialized vs. All-in-one: The main difference is that Fireflies AI is a specialized tool. It is an AI meeting assistant that will automatically join and transcribe your meetings. Capacities is a versatile note taking app and a “studio for your mind” that helps you create and connect new ideas.
• 人工智能能力: Fireflies’ AI is a powerful assistant for meetings, helping you to summarize key moments and analyze 嗓音 conversations. You can even use its AI powered search to find specific information from your audio files. Capacities also has an ai powered search, which helps you discover hidden connections between your notes.
• Core Use Case: You would schedule meetings and invite fireflies to automatically record them. The fireflies.ai notetaker helps you get instant transcripts and valuable insights, a great way to improve productivity. Capacities is more for personal use, allowing you to create notes, organize content, and build a second brain.
• Organization: The main focus of Fireflies AI is to organize meeting data. The app helps you with topic tracking and a search function to find key moments. Capacities is built for personal knowledge management. You can create different types of objects, and its graph view and tagging system helps you stay organized.
• 合作: Fireflies AI is a great tool for team transcribe. It allows you to share meeting recaps with co workers and a 记录员 helps you get on the same page. Capacities is mainly for solo users, but it is built to help you with research and creative thinking, allowing you to share individual notes as needed.
• 学习曲线: Fireflies AI has a very shallow learning curve. You can automatically join meetings and start getting instant transcripts. The app does all the heavy lifting. Capacities is a much more complex tool. The object-based system and networked knowledge approach can feel overwhelming for new users at first.
• Pricing & Plans: Both apps offer a free version. Fireflies’ free plan offers limited transcription minutes, while Capacities’ free version is more generous, allowing for unlimited notes. Both platforms offer paid plans with advanced features, including the powerful assistant right on your desktop app or mobile app.
• 无障碍环境: Fireflies AI works as a web app, a chrome extension, and has a mobile app for both ios and android. Capacities has a native desktop app, which allows you to create amazing things, and the mobile app is great for quick capture.
• 客户支持: Both platforms provide a knowledge base and email support. For a more complex app like Capacities, having a solid knowledge base is key to helping new users get started. Fireflies AI also offers bug fixes and new features regularly.
• Data Privacy: Fireflies is a specialized tool that focuses on meeting data, and it gives you options to manage who has access to the transcripts. Capacities allows you to create and access a personal knowledge base, and its focus on privacy is a key feature for individual users.
• Updates and Features: Both platforms are constantly adding new features. Capacities recently introduced a powerful search find feature, while fireflies has been adding to its conversation intelligence features and ai voice assistant.

最终结论（我们的选择）

So, which AI tool is the winner?

It truly depends on what you need.

If you’re always in meetings, Fireflies AI is our pick. It gives you smart notes and summaries.

It helps with tasks from calls. It saves you a lot of time after meetings.

But if you need a strong place for all your ideas, Capacities is better.

It stores your notes and information. It helps you link everything.

You build your own knowledge hub.

We tried both tools ourselves.

We know how they work. Pick the one that helps you most.

More of Fireflies

We’ve compared Fireflies AI with other tools. Here’s how it stands out against some popular alternatives.

• Fireflies vs Sembly: Fireflies offers superior meeting analytics and digital workspace features, while Sembly excels at task delegation.
• Fireflies vs Notion AI: Fireflies is a dedicated AI meeting assistant, while Notion AI is a versatile tool for notes and project management.
• Fireflies vs ClickUp: Fireflies focuses on deep conversation analysis, whereas ClickUp offers robust and highly customizable project management.
• Fireflies vs Capacities: Fireflies is for meetings and Capacities is for building a knowledge base with interconnected notes.
• Fireflies vs Taskade: Fireflies excels at meeting transcription, while Taskade is a strong all-in-one platform for team projects.
• Fireflies vs Notejoy: Fireflies automates meeting notes, whereas Notejoy is a simple, real-time collaborative note-taking app.
• Fireflies vs Notta: Fireflies offers extensive integrations and conversation intelligence; Notta stands out with multilingual transcription and templates.
• Fireflies vs Craft: Fireflies is a dedicated AI meeting assistant, while Craft is a powerful tool for document creation and organization.
• Fireflies vs MeetGeek: Fireflies offers broad language and platform support, while MeetGeek provides advanced customization and templates.
• Fireflies vs Mem AI: Fireflies is for meeting capture and analysis; Mem AI focuses on connecting your personal notes automatically.
• Fireflies vs Evernote: Fireflies handles meeting automation, while Evernote is a classic note-taking app with new AI features.
• Fireflies vs Microsoft OneNote: Fireflies automates meeting transcription, while OneNote offers a freeform canvas for flexible note-taking.

More of the Capacities

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