Drowning in expense reports and receipts? You’re not alone.
Many finance teams struggle with clunky systems that waste time and cause errors.
What if there was a better way?
This guide isn’t just about another tool. It’s about finding the right one for your team.
We’ve found the 9 Best Expensify Alternatives to simplify your expense process.
Save time, reduce stress, and make expense reporting much smoother.
Read on to find your team’s perfect solution!
What is the Best Expensify Alternative?
Tired of juggling expenses? We get it.
Finding the right tool can save your team a lot of headaches.
We’ve reviewed many options to bring you a handpicked list.
Discover the top choices that can truly make a difference for your finance team.
1. Xero
Xero is cloud accounting for small and growing businesses.
It links to your bank, giving you a clear financial view.
It’s a smart way to keep books tidy without being an expert.
Unlock its potential with our Xero tutorial.
Also, explore our Expensify vs Xero comparison!
Our Take
Its ease of use & vast integration options make it a powerful tool for small businesses. The real-time financial insights are a huge plus. While its starting price might be a bit higher for some, the features you get more than justify the cost.
Key Benefits
- Real-time cash flow: You can see exactly where your money stands 24/7, which helps you make smart business decisions.
- Bank reconciliation: Xero connects directly to over 16,000 financial institutions. This makes matching transactions a breeze.
- Invoice management: Send professional invoices & get paid faster. You can track unpaid invoices with ease.
- Expense tracking: Capture receipts on the go. Say goodbye to shoeboxes full of paper.
- Integrations: Xero links with over 1,000 business apps. This expands its capabilities.
- Customer support: They offer 24/7 online support. The software itself does not have a specific warranty, but continuous updates are provided.
Pricing
- Starter: $2.90/per month.
- Standard: $4.60/per month.
- Premium: $6.90/per month.
Pros
Cons
2. Dext
Dext (formerly Receipt Bank) automates data entry for receipts.
It’s a huge time-saver if you’re drowning in paper.
It cuts manual work by capturing expense details for you.
Unlock its potential with our Dext tutorial.
Also, explore our Expensify vs Dext comparison!
Our Take
This feature alone is a massive time-saver for any business. The seamless integration with major accounting software also makes it incredibly efficient. While the pricing structure can be a bit less transparent for individual users, its powerful automation capabilities make it a strong contender for expense management.
Key Benefits
- Effortless Receipt Capture: Take a picture of your receipt. Dext reads the data for you. It supports over 1,400 suppliers.
- Automated Data Extraction: It accurately extracts details like vendor, date, and amount, reducing errors.
- Integration with Accounting Software: Dext seamlessly connects with popular accounting platforms. This includes Xero and QuickBooks.
- Bank Feeds: Connect your bank accounts. This helps match transactions easily.
- Expense Reporting: Create detailed expense reports with just a few clicks. This simplifies reimbursements.
- Supplier Rules: Set up rules for recurring expenses. This automates categorization.
- Audit Trail: Every document has a clear audit trail, which helps with compliance. The software does not have a specific warranty, but continuous updates are provided.
Pricing
- Pricing starts at $24/month, with 250 documents per month.
Pros
Cons
3. Puzzle IO
Puzzle is a modern accounting platform designed for startups and small businesses.
It combines bookkeeping, financial reporting, and forecasting in one place.
Think of it as a smart co-pilot for your business finances, giving you real-time insights without the usual headaches.
Unlock its potential with our Puzzle IO tutorial.
Also, explore our Expensify vs Puzzle IO comparison!
Our Take
Its focus on real-time cash flow is also a big plus. However, as a newer solution, it might not have the long-standing reputation or as many integrations as some of the more established players, and its pricing model might quickly become expensive for rapidly expanding businesses.
Key Benefits
Here are some of its best features:
- Integrated spend management: Track and control all company spending.
- Corporate card management: Issue and manage virtual and physical cards.
- Automated expense processing: Capture receipts and categorize expenses easily.
- Invoice management: Handle accounts payable and receivable efficiently.
- Cash flow visibility: Get the real-time insights into your financial health.
- Integration with accounting software: Connects with popular accounting systems like QuickBooks and Xero.
Pricing
- Free: $0/month
- Basic: $21.25/month
- Starter: $42.50/month
- Pro: $85/month
- Advanced: Custom Pricing
Pros
Cons
4. Synder
Synder automates transaction syncing for online businesses.
It links your sales platforms and payment apps to your accounting software.
This means sales, fees, and payouts are always correct.
It saves you lots of manual work. Perfect for online sellers.
Unlock its potential with our Synder tutorial.
Also, explore our Expensify vs Synder comparison!
Our Take
Synder is awesome for e-commerce businesses. It’s incredibly helpful for managing online sales data. However, its focus is quite specific, so it might not be the best fit for everyone.
Key Benefits
- Automated Data Sync: Synder automatically records sales data from platforms like Shopify, Amazon, and Stripe directly into your accounting software, saving you hours of manual entry.
- Accurate Reconciliation: It ensures that all your transactions, including fees and refunds, are correctly categorized, making bank reconciliation simple and precise.
- Multi-Platform Support: Synder supports over 20 e-commerce and payment gateways. This covers most online businesses.
- Inventory Management can track inventory levels and the cost of goods sold, providing a clearer financial picture.
- Reporting: Generate detailed reports on sales, profits, and expenses to gain insights into your business performance.
- Customer Support: They offer responsive customer support. The software does not have a specific warranty, but continuous updates are provided.
Pricing
- Basic: $52/month.
- Essential: $92/month.
- Pro: $220/month.
- Premium: Custom Pricing.
Pros
Cons
5. Easy Month End
Easy Month End helps accountants close books faster each month.
It’s like a smart checklist for your financial tasks.
It ensures nothing is missed and deadlines are met on time.
Unlock its potential with our Easy Month End tutorial.
Also, explore our Expensify vs Easy Month End comparison!
Our Take
Easy Month End is a valuable tool for businesses looking to optimize their month-end close. However, its specialized focus might not appeal to everyone needing broader AI accounting help.
Key Benefits
- Automated Reconciliation: Reconcile accounts quickly. It reduces manual effort significantly.
- Centralized Data: All your financial data in one place. No more switching between spreadsheets.
- Workflow Management: Guides you through the month-end process. Ensures no steps are missed.
- Error Detection: Helps identify discrepancies. Catch errors before they become big problems.
- Reporting: Generate clear reports on your financial close status. This helps with audits.
- Integration: Connects with popular accounting software. This streamlines data flow.
- Time Savings: It reduces the time spent on month-end tasks, freeing up valuable time. Although the software itself does not mention a specific warranty, continuous updates are provided.
Pricing
- Small: $45/month.
- Company: $89/month.
- Enterprise: Custom Pricing.
Pros
Cons
6. FreshBooks
FreshBooks is great for small business owners and freelancers.
It makes invoicing and expense tracking super simple.
If you hate paperwork, this tool helps you get paid faster & manage spending easily.
Unlock its potential with our FreshBooks tutorial.
Also, explore our Expensify vs FreshBooks comparison!
Our Take
FreshBooks is well-known for freelancers and service-based businesses. It excels in invoicing and project management. However, its AI accounting features are not as broad as some dedicated AI solutions.
Key Benefits
- Customizable Invoicing: Create professional, custom invoices in minutes. Send unlimited invoices.
- Online Payments: Accept credit card payments directly. Get paid up to 11 days faster.
- Time Tracking: Log your hours with a built-in timer. Easily add billable time to invoices.
- Expense Tracking: Capture receipts on the go. Link your bank account for automatic imports.
- Project Management: Collaborate with contractors or employees, track project profitability.
- Reports: Generate key financial reports. This includes Profit & Loss and Sales Tax reports.
- Mobile App: Manage your business from anywhere. Available on iOS and Android. No specific warranty is mentioned, but continuous updates are provided.
Pricing
- Lite: $10.50/month.
- Plus: $19/month.
- Premium: $32.50/month.
- Select: Custom Pricing.
Pros
Cons
7. QuickBooks
QuickBooks is a huge name in accounting software.
Many small and medium-sized businesses use it.
It handles income, expenses, and invoicing all in one spot.
It’s built to simplify your money tasks.
Unlock its potential with our QuickBooks tutorial.
Also, explore our Expensify vs QuickBooks comparison!
Our Take
QuickBooks is a solid and well-established accounting solution with some helpful AI features. However, if you’re looking for deep AI-powered automation, other options might be stronger.
Key Benefits
- Expense Tracking: Easily categorize & track all your business expenses. Link bank accounts for automatic imports.
- Invoicing & Payments: Create and send professional invoices. Accept online payments directly.
- Reporting: Generate a big range of financial reports. This includes profit and loss, balance sheets, and cash flow statements.
- Payroll Management: (Add-on) Manage employee payroll, taxes, and direct deposits.
- Inventory Management: Track inventory levels, costs, and sales. Essential for product-based businesses.
- Time Tracking: Log billable hours for projects or clients. Integrate with invoices.
- Tax Ready: Organize your books for tax season. It helps simplify filing. The software does not have a specific warranty, but continuous updates are provided.
Pricing
- Simple Start: $9.50/month.
- Essential: $14/month.
- Plus: $20/month.
- Advanced: $38/month.
Pros
Cons
8. Docyt
Docyt uses AI to automate bookkeeping for small businesses.
It’s more than just an expense tracker. It aims to be your entire back office.
It helps with daily bookkeeping chores, from sorting transactions to balancing accounts.
Unlock its potential with our Docyt tutorial.
Also, explore our Expensify vs Docyt comparison!
Our Take
Docyt’s focus on automating document handling is impressive. However, the lack of clear pricing might be a drawback for some, and it seems best suited for businesses with a larger volume of transactions.
Key Benefits
- AI-Powered Automation: Docyt uses artificial intelligence. It automatically extracts data from financial documents. This includes details from over 100,000 vendors.
- Real-time Bookkeeping: Keeps your books updated in real-time. This provides an accurate financial picture at any moment.
- Document Management: Centralizes all financial documents. You can easily search and access them.
- Bank & Credit Card Reconciliation: Connects with bank accounts. It helps reconcile transactions faster and with high accuracy (up to 99%).
- Bill Pay Automation: Automates the bill payment process. Schedule and pay bills easily.
- Expense Reimbursement: Streamlines employee expense claims. Submit and approve expenses quickly.
- Seamless Integrations: Integrates with popular accounting software. This includes QuickBooks and Xero.
- Fraud Detection: Its AI can help flag unusual transactions. This adds a layer of security. There’s no specific warranty for the software, but continuous updates are provided.
Pricing
- Impact: $299/month.
- Advanced: $499/month.
- Advanced Plus: $799/month.
- Enterprise: $999/month.
Pros
Cons
9. Wave
Wave is unique because it offers free accounting, invoicing, and receipt scanning for small businesses.
It’s perfect for freelancers and micro-businesses.
If you’re on a tight budget but need solid financial tracking, Wave is definitely worth a look.
Unlock its potential with our Wave tutorial.
Also, explore our Expensify vs Wave comparison!
Our Take
It’s straightforward for managing basic finances. However, the limited customer support for free users and the cost of essential add-ons like payment processing and payroll can be a drawback for growing businesses needing more comprehensive features.
Key Benefits
- Free Core Accounting: Wave provides free invoicing, expense tracking, and basic reporting. This is perfect for startups.
- Unlimited Invoicing: Send as many professional invoices as you need. Customize them easily.
- Receipt Scanning: Capture receipts with your phone. Keep track of all your spending.
- Bank & Credit Card Connections: Connect your accounts. Wave automatically imports transactions.
- Basic Reports: Get essential financial reports. This includes profit & loss and balance sheets.
- Payment Processing: (Paid Add-on) Accept credit card and bank payments directly through invoices. This speeds up getting paid.
- Payroll Services: (Paid Add-on) Manage payroll for your employees. Available in specific regions. No particular warranty for the software, but continuous updates are provided.
Pricing
- Starter Plan: $0/month.
- Pro Plan: $16/month.
Pros
Cons
Buyers Guide
We took a careful approach to find the best solutions for you.
Here’s how we did our research:
- Factor-Based Evaluation: We evaluated each product based on key factors:
- Features: What were each product’s unique strengths and best features? We focused on what makes them stand out.
- Negatives: What was missing from each product, or what was its key drawback? No tool is perfect.
- Support & Refund: Do they offer a strong community, customer support, or a clear refund policy? We want you to feel supported.
- User Reviews & Ratings: We examined real user reviews and ratings from trusted sources, which gave us insight into daily usability.
- Ease of Use: We considered how easy each product was to set up and use, aiming for tools that simplify your workflow rather than complicate it.
- Integration Capabilities: We checked how well each alternative integrates with other software. Can it connect with your existing accounting or CRM systems?
- Scalability: Can the product grow with your business? We looked at whether it supports small startups to larger, more complex finance teams.
- Security Measures: We researched the security protocols each platform uses. Is your financial data safe and protected?
Wrapping Up
We hope this guide helped you find the best expense management software.
We looked at the top tools and their expense management features.
The goal is simple: help you streamline expense processes.
You can now automate expense tracking and manage business expenses much more easily.
Getting good expense data is key for smart spend management.
This helps with clear expense policies and overall travel and expense management.
These tools offer automatic expense solutions.
We’ve done the deep research.
You can trust our picks to help your finance team save time and reduce headaches.
Frequently Asked Questions
Why should I consider Expensify alternatives?
You might seek an alternative for better pricing, specific features, or different integration needs. Other platforms can offer simpler interfaces, specialized tools for certain business sizes, or improved customer support compared to Expensify.
What key features should expense management software have?
Look for automated receipt capture, easy expense categorization, strong reporting, seamless bank and credit card integration, and mobile app access. Good solutions should also support expense policies and streamline approvals.
Are there good free alternatives for expense management?
Yes, some platforms like Wave offer core accounting, invoicing, and receipt scanning features for free. While often basic, they are great for freelancers or very small businesses starting with limited budgets.
How do these tools help finance teams save time?
They automate data entry, reduce manual errors, and simplify the approval process. Features like automatic reconciliation, digital receipt storage, and integrated reporting free up finance teams from tedious tasks, saving significant time.
Can these alternatives integrate with my existing accounting software?
Many top expense management tools offer strong integrations with very popular accounting software like QuickBooks, Xero, and Zoho Books. This allows for smooth data flow and ensures all your financial records are consistent and up-to-date.
