Apollo vs Warmy: Which Sales Tool Reigns Supreme in 2025?

Are you trying to find the best way to boost your sales?

It can be tough with so many tools out there.

Two popular options are Apollo and Warmy.

In this article, we’ll take a close look at Apollo vs Warmy.

We’ll break down what each one does and how they compare.

By the end, you’ll have a clear idea of which sales tool might reign supreme for your needs.

Overview

We tried out both Apollo and Manyreach.

We sent emails and looked at how easy they were to use.

We checked to see which one helped us find more people to talk to. Now we can tell you how they compare.

What is Apollo?

So, you’re looking at Apollo, huh?

Think of it as a toolbox packed with ways to find new customers and reach out to them.

It’s pretty popular because it does a lot of things in one place.

Also, explore our favorite Apollo alternatives…

What is Warmy?

So, what’s the deal with Warmy?

Think of it like this: it helps your new email address look trustworthy to email providers.

It sends and receives emails automatically, making your account seem active and legit.

This whole process helps your real emails land in inboxes, not spam folders.

Pretty neat, huh?

Also, explore our favorite Warmy alternatives…

Feature Comparison

Warmbox and Apollo serve different purposes in the sales workflow.

This comparison will highlight the strengths of each platform, helping you understand whether you need a dedicated email warm up service or a more comprehensive sales engagement tool.

1. Core Purpose

• Apollo: Apollo is an all-in-one sales intelligence platform. Its core purpose is to help you find contact info, engage with prospects through multi-channel sequences, and analyze your entire sales workflow from a single platform.
• Warmbox: Warmbox is a specialized email warm up service. Its core purpose is to improve your inbox reputation and email deliverability by sending automated emails to help you avoid the spam folder and ensure your cold email campaigns are successful.

2. Prospecting and Lead Database

• Apollo: Apollo boasts one of the largest B2B databases with a powerful apollo email finder. You can find millions of business email addresses, phone numbers, and contact data using advanced filters. It’s a comprehensive email lookup tool for lead generation.
• Warmbox: Warmbox is not a prospecting tool. It does not have an email finder or a database of contacts. Its focus is solely on the deliverability of your cold email inbox, which you have already populated with leads.

3. Email Deliverability and Warm-up

• Apollo: Apollo offers features to help with deliverability, but its “Inbox Ramp Up” feature is a volume-only solution that drips emails. It does not actively generate positive interactions or move emails from the spam folder to the inbox to build your inbox reputation.
• Warmbox: Warmbox is a dedicated email deliverability tool. It uses an AI-powered art automatic warm process to send and reply to warm up emails, mimic human-like behavior, and remove emails from the spam folder. This robust warm up process is designed to ensure you never land in spam anymore.

4. Data Accuracy and Verification

• Apollo: Apollo is known for providing the most accurate data in its database. It uses a multi-step verification process to ensure the verified email addresses and contact info are reliable before you add them to a campaign.
• Warmbox: Warmbox does not focus on data accuracy because it does not have a database. It is a tool for deliverability, but a clean list of verified email addresses is essential for a successful warm up process with Warmbox.

5. Multi-Channel Outreach

• Apollo: Apollo is a multi-channel engagement platform. Its email sequences can include automated steps for emails, calls, and linkedin profile tasks, allowing you to manage all of your cold email campaigns from one place.
• Warmbox: Warmbox is an email-only tool. Its purpose is to prepare your email inbox for your email marketing efforts. It does not offer multi-channel sequencing or automation.

6. Integrations

• Apollo: Apollo integrates natively with a wide range of tools, including major CRMs. This allows you to log emails and other sales activities, update contact data, and manage your workflow seamlessly. It also integrates with google calendar.
• Warmbox: Warmbox is focused on integrating with multiple email providers. It works with Gmail, Outlook, and any inbox that supports SMTP, making it a flexible solution for your email marketing efforts.

7. Automation

• Apollo: Apollo offers robust automation for your sales workflow. You can build sequences with dynamic email templates, schedule emails, and set up tasks to automatically update your CRM, helping you to save time.
• Warmbox: Warmbox’s automation is specific to the warm up process. It automatically sends warm up emails and manages a warm up schedule to build your inbox reputation without any manual input from you.

8. Chrome Extension

• Apollo: The apollo chrome extension is a powerful email finder. It allows you to find verified email addresses and contact info while Browse a company name on a website or a linkedin profile. It’s a key tool for lead generation and prospecting.
• Warmbox: Warmbox does not have a chrome extension for prospecting. Its focus is on the deliverability of your cold email inbox, not on finding leads.

9. Analytics and Reporting

• Apollo: Apollo provides detailed analytics on your multi-channel campaigns. You can track open rates, reply rates, and other engagement metrics to see what is working and what isn’t, helping you to optimize your email outreach.
• Warmbox: Warmbox offers detailed analytics and reports on your inbox reputation. You can track your deliverability score, spam score, and other key metrics to ensure your warm up process is working and that you never land in spam anymore.

10. Pricing and Credits

• Apollo: Apollo has a freemium plan with a credit-based system for finding contacts. Paid plans can provide unlimited email credits and calling minutes, making it a scalable solution for growing teams.
• Warmbox: Warmy reviews highlight its pricing is based on the number of mailboxes. It offers a free trial and various paid plans to accommodate different cold email campaigns and budgets.

11. Customization and Control

• Apollo: Apollo provides a high degree of control over your sales workflow. You can customize sequences, email templates, and filters to perfectly match your sales strategies. You can also customize your outreach to include personalized messages using a prospect’s company name and contact data.
• Warmbox: Warmbox’s customization is focused on the warm up schedule. You can adjust the speed of the warm up process and the type of interactions to match the needs of your email marketing efforts. It also offers free tools like a blacklist checker to give you more control.

What to Look For When Choosing a Cold Email Tool?

Here’s a quick checklist:

• A powerful Chrome extension found on the chrome web store is vital. It should allow you to find verified emails directly from company websites or social media profiles.
• A single platform that combines all your outreach tools is the most efficient way to manage your email marketing campaigns. This allows you to streamline your workflow and save time by working in a single interface.
• To ensure your messages are seen by your audience, look for a tool that provides powerful deliverability tools. Features like domain warming are essential for building your sender reputation and maximizing inbox placement.

Final Verdict (Our Pick)

So, we’ve looked at Apollo vs Warmy.

If you need help finding lots of new people to talk to and want many tools for your outreach, Apollo is likely the better choice.

It has more features for finding leads and creating email campaigns with lots of templates.

However, if your main problem is your emails not getting to the inbox, then Warmy is super important.

It really focuses on warm-up and making sure your sender reputation stays good so your emails reach the recipient.

For the best results, you might even want to use both!

Think of Apollo as helping you find people, and Warmy as helping you talk to them.

We’ve tested these out, and we think this advice will really help you boost your sales.

More of Apollo

More of Warmy

Frequently Asked Questions